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Amazing job interview thank you email strategy

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Amazing job interview thank you email strategy
December 15, 2018 Holiday Thanks 2 comments

There are many components of a successful job interview, including thorough preparation, confident body language, professional presentation, and clear articulation of your skills and experience. Once you’ve mastered all of these details and walk out of the interview, it can be easy to overlook a last important step: the thank you email.

Many job seekers, especially Big Interview readers, understand that it is a good practice to promptly send a thank you email to their interviewer. How and what to say, however, may be less clear.

Although it is highly likely you expressed polite thanks to your interviewer in person, an intentional, well-worded note of thanks can separate you from the competition and keep you fresh in the interviewer’s mind.

Why Send a Post-Interview “Thank You” Email?

A thank you note is considered a common courtesy after a job interview and demonstrates polished professionalism. Showing your appreciation for your interviewer’s time will solidify the rapport you established. Conversely, the absence of this gesture, at a time where putting your best foot forward is expected, could hurt your chances of landing the job.

Beyond exercising manners and business etiquette, the thank-you email presents you with a golden opportunity to re-sell yourself.

Perhaps you missed cues to present some of your talking points, leaving your interviewer without a full understanding of your skills. Your thank-you email is your chance to fill any possible gap and reinforce your fit for the job.

Timing is Everything

Of the factors that contribute to an effective thank-you note, the timing is perhaps the most sensitive. You’ll want to begin writing your email as soon as possible to ensure you have time to make it great.

The completed thank-you email should arrive in the interviewer’s inbox within 24 hours of the interview. Too much later, and you may have already been forgotten.

Note: Email thank-you notes are now considered the standard and always appropriate. We are often asked about when it would be better to write and mail a physical thank-you note.

It’s always possible that some, more traditional interviewers may appreciate receiving a thank-you note or card in the mail. It’s true that a mailed card will may help you stand out.

However, there’s also a chance this gesture could make you seem less responsive (takes longer) or tech-savvy. I would recommend sending your thanks via email in almost all cases. If you are dealing with a more traditional interviewer or company, you can address this in the tone and content of your thank-you email.

Be sure to steer clear of odd hours of the night. If the interviewer even manages to find your email buried in memos and junk mail, it may seem strange that you were up at 3am.

If you can manage it, one effective strategy is to send the email around the time when the interviewer first arrives at work the next morning; your note will be front and center.

Anatomy of the Ideal Interview Thank You Email – from Top to Bottom

Subject Line: Definitely include one. An email with a “no subject” line comes across as lazy and is easy to ignore. When you create your subject line, it should be specific and attention grabbing, but don’t try to be too creative. Make it clear what the email will be about by using the words “thank you” and perhaps the position title.

Salutation: When addressing your note, keep it professional, and accurate. Writing down “Dear Mr./Ms./Dr. *Last Name*” is always a solid choice. Make sure you know exactly how the interviewer’s last name is spelled. (If you have multiple interviewers, send separate emails, and double check to make sure you have correct names and emails matched up properly).

Be careful to check your assumptions! For instance, if the interviewer was a woman, do not assume that you can address her as “Mrs.,” even if you know she is married. Stick to “Ms.” in this case and you will be safe. (And make sure you always use the “Dr.” prefix when applicable!)

Opening paragraph: Now comes the part where you say, “thank you.” Begin your note with a sincere expression of gratitude for the time that was taken to speak with you (e.g “I appreciate the time you took to speak with me…”)

After this, you will want to grab their attention with a compliment about the interview process in some way, a key takeaway about the position or company that excites you, and how this takeaway solidifies your confidence in your ability to be the best fit for the job.

This will help the recruiter feel good about reading your note, let them know you paid attention, and reassure them of your interest.

Body: While keeping your email brief, you can use an additional 1-2 paragraphs to remind the interviewer of your best selling points and continue building rapport. Here are some ideas:

Focus on your fit. Confidently assert your top selling points that align with the top job requirements. This can be an opportunity to mention something that didn’t come up in the interview or that you feel, in retrospect, you didn’t articulate well.

Reference something specific about your conversation.This helps to show you were interested and listening and may jog the reader’s memory about your interview.

Reiterate your interest. You can mention how the interview (and perhaps specific information provided by the interview) made you even more interested in the opportunity. Or if you forgot to ask good questions at the end of the interview, you may include one here, as an alternate way of showing your interest and engagement.

Keep tone in mind. Be professional, but also aware of the culture of the office. For example, if your desired position requires creativity or upbeat customer relations, make sure your note doesn’t come off too stiff.

Know your reader. Tailor your note to what you know about the reader. If you’re dealing with a busy senior manager, keep the note short and sweet and focused on the bottom line. If your interviewer was very focused on a particular job requirement, think about leading with a comment about it.

In all cases, remember to be professional, concise, and to the point.

Conclusion: It is always appropriate to say “thank you” again in some way as you are wrapping up your note. You can also use your conclusion to emphasize your interest in the position and express your desire to move forward in the hiring process.

If the interviewer mentioned a specific time frame in which to expect a follow-up, it is okay to reference that in your conclusion.

However, if no time frame was mentioned, creating one of your own (e.g “I look forward to hearing back from you next week”) may come across as pushy.

You should also include an invitation for the interviewer to contact you at any time if they have further questions (make sure your contact info is included in the sentence or in your email signature!). This is a subtle inclusion in the interview thank you email that candidates often forget.

Sign off: The tried and true signature of “Sincerely, Your First and Last Name” is always a safe bet. If another sign off has worked for you in a professional setting before, especially if it found you success on your cover letter, then stick with it.

Below your signature, make sure to include your full contact information, and any relevant links, such as a LinkedIn profile or online portfolio.

Interview “Thank You” Sample Email (and Template)

Subject Line: Thank You Senior Project Manager Interview

Dear Ms. Smith,

I greatly appreciate the time you took to meet with me yesterday afternoon to discuss the Senior Project Manager Position. I enjoyed learning more about the company and especially the details you shared about the collaborative culture, which is something I really value.

I am now even more excited about the position and my fit for the role. In addition to my record of organizing successful project launches under strict deadlines, I also have extensive multimedia production and editing experience.

I also have experience successfully streamlining project processes in my current role and know that skill would be valuable in meeting your goals for making processes more consistent across the team.

Please let me know if there is any additional information you need from me. Thank you again for your time. I hope to hear back from you and have the opportunity to continue our discussion about the role.

Sincerely,
First Name Last Name”

[email address]

[phone number]

[links]

Why This Thank-You Email Works

For starters, this note is delivered in a timely manner (within 24 hours of the interview). The subject line makes it obvious to the recruiter that this is a thank-you note.

The greeting uses the appropriate title and sounds professional.

This note starts out well by showing gratitude and referencing specific, helpful information provided in the interview.

In the body, the job seeker reiterates enthusiasm for the role and then summarizes his key selling points for the position. The third paragraph references new information shared in the interview (goal of making processes more consistent) and how this candidate could be an asset.

In the conclusion, the writer offers to provide any additional information needed and expresses interest in moving forward in the process.

Overall, it’s a concise, professional note that shows the candidate was paying attention and reinforces both a positive attitude and positive qualifications for the position.

Smoothing out the Edges

When you have a draft of your interview thank-you email complete, you will want to proofread it at least twice. You don’t want to rely on the spellcheck and grammar correction tools alone.

Double-check the spelling of names, your sentence structure, and if any words you intended to use are missing. After you have done your best to polish your thank-you email draft, get a second pair of eyes on it if you can. You will be surprised at how quickly a fresh perspective will reveal some of the details you may have overlooked.

Thank-You Emails for Panel Interviews

You did get a business card from each interviewer, right? They will prove to be very helpful when faced with writing thank-you notes after a panel interview.

If more than one person was involved in your interview process, each person should receive an individualized thank-you email. While this may seem time consuming, it can set you apart from other of candidates. After all, each member of the panel was there because they have a vote in the hiring process. You want to win all of them over.

Do your best to remember highlights of the interview from each person involved. You may even consider refreshing your memory by writing notes on the back of each business card as soon as you return from your interview. Include a few unique details in each of your thank-you notes to create a genuine reconnection with everyone involved in your interview process, and to ideally get them talking to each other about wanting to hire you.

With the job market as competitive as it is, job seekers need to do everything they can to connect with interviewers and stand out from the competition. Using these tools, your carefully-constructed thank-you email could be what closes the deal and earns you the job offer.

(For even more advice on thank you notes, read our full lessons inside the Big Interview curriculum, or check out our post Job Interview Thank You Notes 101)

Alia Hollback

Writing a thank you note after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented to you and appreciate them. This shows your potential employer that you’re the kind of team player with ethics that they would want to make a part of their company.

But writing a thank you email isn’t a brisk and easy task. If you’re sending this email to the company you really want to work for, it has to be absolutely perfect. We’re here to help you achieve the best thank you email with our guide, complete with thank you email after interview samples, tips, tricks, and much more.

Table Of Contents

Before we dive into the guide itself, let’s take a look at why writing a thank you note after an interview is so important.

Why Should I Write a Thank You Note After My Interview?

The most obvious answer to this is that it is simply just polite to send a thank you email after being offered an interview. It certainly isn’t required in order to win that position, no matter what certain controversial hiring managers on the Internet might say.

However, sending a thank you email does set you apart from other candidates because you’re maintaining rapport with your hiring manager. You’re taking an extra step, doing the “extra credit” so to speak. You’re making more of an impression simply because you’re making it clear that you very much want this job and appreciate the opportunity given to you by the company. A thank you letter can be a great little bit of icing on the cake of a great interview. In fact, studies show that 91% of interviewers appreciate being thanked for the interview.

It’s also worth noting that timing is important when penning a thank you note to a hiring manager. Send your email when the hiring manager’s impression of you is still fresh, somewhere between one to two days after the interview takes place.

It also additionally worth noting that if your interview did not go well, was extremely drawn-out, and was obviously not a winner, you should not send a thank you email. You certainly can if you want, and it will make you look very polite. But you shouldn’t feel the need to thank a company or manager for an interview that took an unnecessarily large chunk of time out of your day, only to be a total and complete flop.

Related: 18 Signs Of A Bad Interview (And How To Spot Them)

Now that we’ve covered why and when you should write a thank you email after a job interview, let’s look into all the ways you can craft an excellent attention-grabbing thank you email.

What Should Go Inside My Thank You Email?

This depends so much on the job you were interviewing for, the vibe of your hiring manager, how well the interview itself went, and a wealth of other factors. At the most basic level, your thank you email should include:

  • A genuine and polite “thank you.”
  • A small mention of the interview.
  • A professional sign-off, complete with your contact information. (Just in case.)

That’s really all it takes! But getting the message across can be messy if you’re not careful. A boring, poorly-formatted email littered with spelling mistakes and an overall needy tone is not ideal.

This is why our guide is so long and in-depth. There are a million mistakes you can make in a thank you email that could deteriorate your reputation, even after a very successful interview. There are also many ways to write a thank you email after an interview depending on the specific job you were applying for.

Let’s dive into exactly how to write an effective and eye-catching thank you email, complete with job and skill-specific examples.

How to Write an Effective Thank You Email

There is a wealth of thank you email templates available online for just about every need. However, you may not even need templates at all. The basic guidelines for how to write a stellar thank you email is as follows:

  • Confirm the hiring manager’s email address.
  • Write a subject line.
  • Write a brief introduction.
  • Write several paragraphs in the body of the email.
  • Write a brief but professional closing.
  • Include a sign-off.
  • Include your contact information to make it easier for your hiring manager to follow up with you.

That’s it! This is the basic outline of an effective thank you email.

Your thank you email should be brief, but not so brief that it seems as if you really don’t care all that much and are just sending a thank you note as a formality. A thank you note that is way too long looks kind of aggressive, and your hiring manager also does not have the time to read a novella. Keep it to only a handful of paragraphs. That should be the perfect amount for a thank you email.

So now we know the outline of an effective thank you email. Let’s get into the meaty details of each element of the email, as well as a ton of extremely using examples of successful thank you emails.

The Thank You Email Subject Line

Your subject line is going to be the first thin your hiring manager will see, other than your email address and your name. Essentially, that subject line is your second impression (the first being your actual interview) and it will also be the contextual opener to what you’ll be saying in your email. As such, your subject line needs to be excellent. And it also needs to be brief and straight to the point without any excessive bells and whistles.

Here are a few great samples to try:

  • Thanks again for the interview!
  • Thank you for the interview
  • Following up on my application
  • Thanks for your time
  • Thanks for your time (day) (today, yesterday, Friday, etc.)
  • Great talking with you
  • Great talking with you (day)
  • Really enjoyed our conversation (day)
  • Great speaking with you!
  • Regarding my application
  • Are there any updates on my application?
  • Do you need anything else from me?
  • Checking for updates: (job title) position
  • Any update on the (job title) position?
  • Note regarding the (job title) job opening
  • Following up regarding the (job title) position

Feel free to get creative, but always remember to keep it short.

For Marketing Department Interviews

After interviewing for a job in a marketing department, there are a couple of samples or templates you can play around with in your thank you email:

Example One

Hello (Hiring Manager’s first name),

I wanted to take a second to thank you for your time (today, yesterday, Tuesday, etc.). I enjoyed our conversation about (a specific topic you discussed) and enjoyed learning about the (job title) position overall.

It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns in the meantime. I have additional marketing references I would be happy to provide you.

Thanks again for the great conversation (today, yesterday, Tuesday, etc.).

Best Regards,
(Your name)

Example Two

Hello (Hiring Manager’s first name),

Thank you for taking the time to speak with me (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). It was a pleasure talking with you, and I really enjoyed hearing all the details you shared about the opportunity.

The information you shared about (something specific about the job that interests you) sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and it’s a position I’d be excited to take on.

I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me in the meantime if you have any questions. Marketing is my passion, and I am very much looking forward to being a part of the (company name) team.

Thank you again, and I hope to hear from you soon!

Take care,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you for taking the time to meet with me (today, yesterday, Tuesday, etc.). I’m very excited about the opportunity to work at (company name)!

The (job title) role certainly sounds exciting, and it’s a role I believe I’d excel in thanks to my (experience or skill that would help you succeed in marketing).

I look forward to hearing feedback as soon as you have any updates and would love to continue discussing the opportunity with you.

Feel free to contact me if you have any questions or need clarification on anything we talked about in the meantime. Thank you again, (Hiring Manager’s first name).

Best regards,
(Your name)

For Engineering and Product Management Department Interviews

After applying and interviewing for jobs in engineering and product management departments, you can use the approaches demonstrated in these examples:

Example One

Dear (Hiring Manager’s first name):

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I find the technology related to using cloud computing fascinating and an amazing opportunity for the future, but security is also a major concern. Keeping (company name)'s information safe would be a top priority for the person in this job, and I would love to dig deeply into the protective technologies, as well as the threats, to avoid future problems. (Reference anything you may have said that seemed important to the hiring manager in a similar fashion to this paragraph. Also, reference any connection you may have made, such as “I enjoyed finding someone else who attended (college name) and also roots for the (sport) team. Hope they make the finals next year!”)

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a great contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

I enjoyed speaking with you (today, yesterday, Tuesday, etc.) about the engineering and product management position at (company name). The job seems to be an excellent match for my skills and interests.

The creative approach to product management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong development skills, a dedication to results, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Sincerely,
(Your name)

For Operations and Human Resources Department Interviews

When sending a thank you email for an interview for an operations and human resources job, try playing around with one of these samples:

Example One

Dear (Hiring Manager’s first name),

Thank you for taking time from your busy schedule to meet with me (today, yesterday, Tuesday, etc.). It was great to discuss career opportunities in (respective industry) with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. I’m excited to follow up on your suggestions to (whatever they may have suggested during the interview).

It was especially exciting to talk to you about (reference a highlight from the conversation you had).

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future. It’s great to meet others who have as much of a passion for operations and human resources as I do.

Regards,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

I appreciate having the opportunity to speak with you (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). After our conversation, I’m very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in (an aspect of the job or hiring organization).

(Add a personal note, specific to the conversation or share a link to something you mentioned in conversation, like your personal website or portfolio.)

I appreciate the time you took to interview me (today, yesterday, Tuesday, etc.), and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time! I have a wide range of operations and human resources references that I would love to share with you.

Again, thank you for your time and consideration.

Sincerely,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you, again, for the time you spent with me (today, yesterday, Tuesday, etc.). I really enjoyed meeting you and exploring how I might be able to assist (company name) as the new (job title).

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about (an aspect of the job, a particular challenge discussed, or a note about the organization).

(Add a personal note that is specific to the conversation or share a promised resource, like your portfolio or a reference.)

You mentioned that the decision on this position will be made in (time frame provided by employer). In the meantime, if there is any additional information you need from me please let me know and I’ll send it over to you!

Again, I appreciate the chance to interview with (company name) and am grateful for the time you spent with me.

Sincerely,
(Your name)

For Leadership Position Interviews

It’s important to come off as confident in your thank you email if you interviewed for a position of leadership. Try working with one of these examples:

Example One

Dear (Hiring Manager’s first name),

I would like to thank you, most sincerely, for taking the time to interview me today for the (job title) position that has opened with (company name). It was great to meet you and your team, and I truly enjoyed learning about your current program and touring your office.

I was impressed by the opportunity your next (job title) will have to build a strong, rebranded presence for (company name) on social media. As we discussed, my experience includes creating and managing social media properties for both established and start-up organizations. My successes include (list your major successes).

I am eager to work in a dynamic, full-time (relevant industry) environment. I am invigorated and inspired by collaborative teamwork, and would find it most rewarding to help forward (company names)'s mission of (quote the company's mission statement if available).

If I can provide any additional information to help you with your decision-making process, please let me know. I look forward to hearing from you soon!

Sincerely,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for taking so much time out of your busy schedule to meet with me and show me around your office. After meeting you and the members of your team, I was impressed not only with the congeniality of your office but also with the depth of knowledge and the professionalism you all demonstrated. I believe that I would be an asset on your projects and would welcome the opportunity to learn from all of you.

As we discussed during my interview, my internship last year had responsibilities very similar to those required for this position.

I am well-versed in meeting challenging project benchmarks and deadlines, and I thrive in situations that require team collaboration, a strong work ethic, and clear-cut communication skills. In regard to our discussion about whether I’d have the flexibility to work overtime or on weekends in order to complete deadline-critical projects, I’d like to assure you that I would be readily available to go this extra mile to contribute to my team’s success.

Thank you again for taking the time to speak with me about this position. I believe that this career opportunity is an excellent match for my talents and would truly appreciate the opportunity to work for a forward-thinking and progressive organization like (company name). Please let me know if there is any additional information I can provide for you to help in your decision-making process.

I look forward to hearing from you very soon.

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you again for speaking with me about the (job title) position at (company name). After hearing from you about the attention to detail and the multitasking skills that are essential for the job, I am more confident than ever that I am an ideal candidate.

I understand that the position requires extensive knowledge of (relevant skill). One of my greatest strengths is my ability to learn new tasks and new technologies quickly and efficiently. (Include an example of a time where you learned how to use new technology in a leadership position.)

You stated that the start date of the position is in (date alotted). Since our interview, I have studied (relevant skill) in depth. I have already made great strides in my fluency with (relevant skill). By the time of staff orientation, I will be extremely well versed in (relevant skill).

I have the leadership experience, organizational skills, and technological savvy to be an essential member of the (company name) team. I greatly appreciate the time you took to interview me, and I look forward to hearing from you about this position.

Best,
(Your name)

For Nursing Position Interviews

For nursing positions, it's important that you thank someone for their time that they spent with you in the interview. A nursing coordinator or hospital coordinator is very busy. And having them spend time interviewing you is valuable time on behalf of the hospital.

Example one

Dear (Hospital Coordinator Name),

I want to thank you for taking the time to interview me. I was very impressed with the hopistal and staff when I visited. I realize your time is very precious and so I wanted to show my gratitude for our great interview session.

Please let me know if I can provide any further information to help you with your hiring decision.

Sincerely,
(Your name)

For Teacher Position Interviews

Whether you interviewed for a teachers position, a teacher assistant position or principal position, the thank you email is roughly the same. Appreciative and impressed with the way students were being treated.

Example one

Dear (Principal or Board Staff Members Name),

It was a pleasure to visit the campus, meet yourself, some students and the rest of the faculty. I can tell how much you value higher education and I would love to be part of that experience. I wanted to say thank you for spending the time interviewing me.

If there's any further information that you need from me, please let me know.

Sincerely,
(Your name)

Related: How To End A Letter: Examples Of Salutations, Closings, Sign Offs

Short Thank You Email Example

Sometimes you just want to get straight to the point and save your interviewer some time reading emails. Short and impactful emails are sometimes the strongest. Your email doesn't have to be lengthy in order to be effective. Here's an example of a short, yet highly professional and impactful thank you email:

Dear (Interviewer Name),

I wanted to shoot you a note and say thank you for taking the time to interview with me. It was a pleasure. I enjoyed meeting the team and really hold the company in high regard after visiting. I'm looking forward to the next part of the process.

If there's any further information that you need from me, please let me know.

Sincerely,
(Your name)

How Soon Should I Send My Thank You Email?

As we mentioned earlier in our guide, timing is very important when writing a thank you email to a hiring manager. If you send your email too late, your hiring manager may be a little confused about the delay. If you send your email too early, it may look like you have an automated system set up for sending out emails after interviews. This can come off as in-genuine. Also, sending an email really early could make you appear a little too needy. It’s funny how the interview process is a lot like dating, isn’t it?

The best rule of thumb when figuring out when to send your email is one to two days after the interview concluded. The hiring manager’s impression of you is still quite fresh, but they’re also not getting an email notification from you when you’ve barely left the interview office.

This timing is great because it also prompts callbacks. If you were interviewing for a job with a substantial amount of applicants, you may have gotten lost in the crowd. The thank you email could prompt a follow-up after you’ve reminded your hiring manager that you were a great candidate.

Related: No Response After Interview? How To Follow Up By Email

Proofread, Proofread, and Proofread Some More

With writing, be it a thank you email after a job interview or a long-winded guide to writing a thank you email after a job interview, everything needs to be proofread. If your thank you email is covered in spelling and grammatical errors, your hiring manager will definitely catch them.

If you can’t handle basic grammar or spare the time to just double check your email for errors, that can say a lot more about you than you may like. It could definitely affect your hiring manager’s impression of you after an otherwise good interview.

It is recommended that you follow this method for effective proofreading of an email:

  • Go through all of the steps we’ve mentioned until your first draft is complete.
  • Do your first proofread while adding or omitting little elements to and from your email.
  • Proofread again.
  • Proofread one final time, noting your subject line and double checking the accuracy of the email address you’re sending the letter to.

By committing to proofreading like this, your email will be spotless.

Go The Extra Mile: Send A Handwritten Thank You Note After The Interview

This is a particularly nice technique. Sending a handwritten thank you note is simple. And you can do this along with your thank you email. Here's what you'll want to do in order to make this happen:

  • Step one: Find a nice thank you card, something letter pressed and professional.
  • Step two: Write a really simple thank you note, something saying, "I wanted to thank you for the time you gave me and I can't wait until we speak again."
  • Step three: Be sure that you send the handwritten thank you card to the business address. All you have to do is Google, "[Company] Address" or "[Company] HQ" and the address will normally come up. When you send the letter be sure to write your "TO:" as the company name and then C/O your interviewer. It should look something like the below example.

Example recipient address when sending a handwritten thank you note:

Apple Inc. C/O Sarah Smith
100 Infinite Loop
Cupertino, CA 90012

More Tips and Tricks For Your Thank You Email After The Interview

On top of everything we’ve covered today, there are even more little tips and tricks for improving that thank you email!

  • Mention an interesting conversation or event that happened in the interview. This can include a humorous moment, a joke that was told, or anything else that was memorable for you and likely memorable for the hiring manager as well.
  • Make sure that your opener, or the phrase that will come after the subject line to kick off your email, acknowledge the reader. Do this before getting into the meat of the message. If you end up in a mail chain with your hiring manager or coworker, feel free to drop the formality after a couple of emails. It may feel rude or a little bit too chummy, but you’re really signaling some professional rapport.
  • Remember to include a closer that is both friendly and professional.
  • Avoid hedging in your emails. If you’re unaware, hedging is the act of using language in a way that portrays the speaker as more of a team player and not a bossy, overconfident person. Think of it as the difference between “I think we should go” and “let’s go.” This may seem like a safe thing to do, especially when speaking to a person in authority such as your hiring manager, but hedging is actually a big professional faux pas in this sense. It makes you sound like you are not confident, which undermines you on a psychological level. Don’t do it. Be confident, make statements and explain your reasoning firmly but politely.
  • Don’t stalk your hiring manager after the fact. A thank you email and a brief follow up in a week or two are more than enough. If they aren’t getting back to you, you probably either haven’t gotten the job or the company is swamped with interviewees. Badgering them is just stressful.
  • Avoid being too casual. The hiring manager isn’t a new friend, they’re a business associate. Avoid using emojis, smilies, memes, or excessive acronyms.
  • To save time, you can send one thank you note to multiple interviewers with your email’s BCC function. By including all of your interviewers’ emails in the BCC line under the subject, they will all receive your thank you note but won’t be able to see that it was sent to other people. Just make sure your thank you note is vague enough that it will make sense to all your interviewers and does not include names.
  • Don’t be afraid to include lots of links to relevant information. If your hiring manager asked about your portfolio, website, or links to projects you’ve worked on, pack them on!
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams.

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Thank-you notes may not guarantee you'll get the job, but they Following up with an email should be done within 24 hours of the interview, while you're still "I briefly discussed my hometown, but what was amazing was that the . Leadership · Women in Business · Managing · Strategy · Personal Growth.

Writing thank you notes to a prospective boss after an interview is good manners, and not sending one could make a hiring manager think less of you. A friendly note from you will both refresh your hiring manager’s memory and help leave a great impression.

Here are a few tips for writing and sending a great thank you note.

 

After a Phone or In-Person Interview

If you can get their contact information, reach out via email to the hiring manager or recruiter to thank them for the interview within the business day. Don’t rush to send the message immediately after the interview, but make sure it is sent promptly within the workday.

In your note, you should thank the interviewer for the opportunity and for considering you for the job. You can also show your interest in the job by noting something you found particularly interesting about the job or company goals. Be sure to let them know that you’re happy to provide more application information such as portfolio samples or references. Be thoughtful but keep it simple. Don’t overdo it and write a long essay message that makes you look desperate. Try to keep the letter to three short, but concise paragraphs.

With all thank you notes, begin your sign off with “I look forward to hearing from you.” This is an active phase that puts the ball in the employer’s court to contact you.

 

Here’s an email example:

EMAIL SUBJECT: Thank You for the Job Consideration!

BODY TEXT:

Hello Ms. Smith,

Thank you for the interview opportunity today. It was a pleasure speaking with you about the role at COMPANY NAME today.

I enjoyed learning about your social media goals and found your marketing strategies so far to be very interesting. I believe I could be a great asset to this team and would love to be considered for this role.

Please let me know if you’d like any further application materials from me, such as writing samples or references.

I look forward to hearing from you.

Thank you again for your consideration.

Sincerely,

Pamela

[INCLUDE CONTACT INFORMATION HERE]

Note: If you cannot get the direct email of the person who phone screened you, which may be confidential at some companies until the in-person interview, write the email to the recruiter who organized it. Say “Thank you for coordinating the interview today. Please forward this thank you to [Hiring Manager] for the interview opportunity, as well as her time and consideration.”

Pro Tip: Blow their mind by including any initial ideas you had about the job role. For example, you could attach a short deck that documents your initial ideas. Here is a sample:

To follow up on our conversation about increasing click-through rates, here is a short deck I mocked up on my initial thoughts for increasing click-throughs and the time on page. I am happy to talk through these ideas if you find it useful.

Remind your hiring manager that you’re a great candidate, will bring value to the table, and are eager to work for the company. Whatever you do, don’t skip this step.

Have questions or feedback for us? Write to us at [email protected]

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Pamela Bump

Pamela Bump is a Growth Editor at Harvard Business Publishing. Her role primarily focuses on developing and editing Snapchat and Ascend content for millennial and Gen-Z audiences around the world. She recently received a Master's in Media Ventures from Boston University and held previous web editor roles in the magazine industry.

After the Interview: Sample Thank-You Letters

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Never undermine the power of sending a thank you note after your interview.

Whether it's for a job or an internship, a thank you note is literally your last chance to sell yourself an employer. Aside from not sending one at all, many candidates make the mistake of writing one that's far too generic.

Here's an example of a strong thank you email, according to career experts at Yale University's Office of Career Strategy (click here to enlarge):

(Courtesy of Yale University, Office of Career Strategy)

Don't know where to start? Here are some essential tips on how to write the perfect thank you note:

1. Paper or email?

This is a tricky one.

While some hiring managers argue that handwritten letters are a lost art that can go a long way (provided that you have flawless penmanship), most prefer the email route because it's more convenient for all parties.

The short answer? It depends on the company you're interviewing at. If it's a digitally-focused organization, for example, you're better off sending your letter electronically.

If in doubt, send your letter via email. That way, you won't have to worry about it getting lost or your interviewer not receiving it in a timely manner.

(Also, keep in mind that it's what you actually put in your note that counts, not how you send it.)

2. Send one to each interviewer

If you spoke with several people at the company, be sure to ask for their business cards at the end of each interview.

Each letter should be personalized with specific information that you talked about with each person. Even if the discussions were the same, your letters shouldn't be.

"Putting the time and effort into personalizing your notes shows that you were paying close attention to the information conveyed by each interviewer," a career expert at Yale explained. "This will benefit you when the interviewers compare notes — which they will do."

3. Include the basics

While your letter should go beyond a simple thank you, you still need to:

  • Reiterate your interest
  • Express your appreciation for the interviewer's time
  • Emphasize your best and most relevant qualities and skills
  • Mention specific topic discussed in the interview that you found to be the most appealing
  • Include one or two past experiences that prepared you for the responsibilities of the position

4. Go above and beyond

This is your chance to really show that you were listening attentively and took time to reflect on the interview.

Here are a few ways to go above and beyond in your thank you letter:

  • Mention something exciting you learned about the company that makes you want to work there
  • Talk about a skills shortage you now know they have that you're uniquely poised to fill
  • Include links to projects or work samples you talked about in your interview
  • Comment on a small detail that your interviewer mentioned (e.g., wish them safe travels if said they were going overseas for an upcoming vacation)
  • Clarify something you said during the interview
  • Highlight something you failed to mention

Also, a candidate that expresses eagerness and excitement for a role is always refreshing, so don't be afraid to add some personality. (But don't take it too far; your employer still wants to see that you have proper business etiquette.)

5. Keep it clear and short

Your thank you note should be no more than one page. Typically, 250 to 300 words is fine.

If you're sending your letter via email, the subject line should be simple (e.g., "Thank you - Sales Marketing Associate interview").

6. Don't wait too long to send it

There's no need to send your thank you note immediately after the interview. The sweet spot is generally within the 24- to 48-hour period after the interview.

Helpful tip: As soon as you exit the building, jot down notes and specific details that you want to include in your letter. Everything will still be fresh in your head and you'll have a much easier time writing the letter when you get home.

7. Proofread, proofread, proofread...

A sloppily written letter can blow your chance at getting the job, so always do a thorough check before hitting that send button.

Beyond grammar and spelling, make sure that:

  • Names, dates and email addresses are correct
  • The correct company is mentioned, especially if you've been interviewing at other places (I once received a thank you email that included the name of our company's competitor)
  • Similar to the previous point, you also want to make sure you included the correct job position that you interviewed for

Dustin McKissen is the founder of McKissen + Company, a strategic communications firm in St. Charles, Missouri. He was also named one of LinkedIn's "Top Voices in Management and Corporate Culture." Follow him on LinkedIn here.

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Immediately after your interview, carefully email your thank as soon after the See the samples for ideas on appropriate thank you wording and content. Successful Job Interviews · Smart Answers to Interview Questions · Smart Strategies for using cloud computing fascinating and an amazing opportunity for the future.

Great advice from The Lawyer Whisperer

Here at Career Contessa, any time we interview a job candidate, we wait to see whether they'll write a thank you note or not. You'd be surprised how often they don't—and that's right about when we decide not to hire them. 

Sending a thank you note after the interview can really set you apart from other candidates. By drafting and sending a thoughtful thank you note, you are signaling your continued interest and solidifies a positive impression with the interviewer. And you know what else? It's just plain good manners to say thank you. 

I’ve actually had hiring managers tell me to wait to schedule a second interview until we receive a post-interview follow-up email, and we've skipped hiring someone at Career Contessa when because we don't receive a thank you (it's one of our 11 reasons why you don't get a job offer). Yup, saying thank you is that important.

What to Say in A Stellar Post-Interview Thank You Note

Avoid only going through the motions, because employers will see right through a generic note. Instead, tailor your message to the specific interviewer and company using a flexible format like so:

The 5-Part Thank You Template 

  • How much you appreciated the meeting (the “thank you” part!)
  • Something specific about the interview or items discussed
  • Why you are excited about this opportunity
  • A brief explanation of why you’d be a good fit for the job
  • Next steps and your contact information

When to Send A Post-Interview Thank You Note 

Send it immediately, ASAP!

Make sure to send the note (via email) within 24 hours—and be sure to send one to everyone you interviewed with, not just the hiring manager. Even if you interview on a Friday afternoon—maybe especially if you interview on a Friday afternoon, make sure to send that thank you email before starting your weekend activities. 

This really shows the hiring manager that you appreciate the time she took, her thoughtfully-prepared interview questions, and the job at hand. 

a Sample Post-Interview Thank You Email Template 

Still not sure what to write? Here's an example of a short and sweet post-interview thank you note (the keyword here being short—when it comes to interview follow-up emails, less is usually more):

Dear [interviewer name],

Thank you again for taking the time to speak with me about the [job title] position and for giving me additional insight into the responsibilities and day-to-day duties involved. Our conversation today only increased my interest in the role. I would be thrilled to use my [insert a skill or two that you discussed in your interview, such as "editorial skills and background research and interviewing"] to benefit [company name] and your goals, including the work you're doing on [insert a specific example of a project or work your interviewer mentioned, such as "expanding into video and other multimedia content"].

Please don’t hesitate to reach out if you have additional questions for me! I look forward to having another conversation with you soon. 

Best regards,

[Name]
[Email address]
[Phone number]

Looking for more interview advice? Check out our YouTube Channel:

Bonus: A Thank you note template for after a second interview

We get this question often, so I wanted to cover it here as well: when you're asked in for a follow-up interview, you should send another thank you note via email (again, within 24 hours). Send it to everyone who is involved. Really, the process doesn't vary too much from the first interview thank you note, except that you'll want to make it shorter. One trick I love is to expand on a topic you covered with your interviewer in your second meeting. Here's a template: 

Hi [interviewer name],

It was a pleasure speaking with you again today about the [position]. I loved hearing more about [a project or goal that came up in your latest interview]—and can't wait to potentially help your team on it! As always, please let me know if you have any questions or if I can send any additional information your way. I'm looking forward to moving forward in this process!

Regards,

[Name]

Simple enough, right? If you don't hear back right away, that's OK—wait about 5-7 days before following up (you can reply to your original thank you note) and expressing interest one more time. 

amazing job interview thank you email strategy

WATCH THE VIDEO ON THEME: How To Follow Up After A Job Interview - Interview Follow Up Email Template

Thank-you notes may not guarantee you'll get the job, but they Following up with an email should be done within 24 hours of the interview, while you're still "I briefly discussed my hometown, but what was amazing was that the . Leadership · Women in Business · Managing · Strategy · Personal Growth.

amazing job interview thank you email strategy
Written by Banos
2 Comments
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