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How to send a thank you email to employers

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How to send a thank you email to employers
February 27, 2019 Holiday Thanks 5 comments

Почти не слушая, продолжал Олвин, слишком занятый сейчас своими мыслями, чтобы обращать внимание на такие тонкости этикета. -- И точно таким же вот образом могут существовать и целые районы города.

они не отражены в его вечной памяти, но они еще не износились. они существуют. Нет, я все-таки как-то не вижу, чем это может мне помочь.

If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

As soon as you leave a job interview, it’s best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!

Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewer’s doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.

When writing your post-interview thank you email, keep these three things in mind:

  1. Keep it short: You don’t need to compose a long letter. Busy professionals already have too much email to read. So keep it short and sweet.
  2. Keep it professional: Focus on the topics you previously discussed with the interviewer. This isn’t a time to go into personal details.
  3. Customize it: It’s okay to follow a general template with your thank you emails, but make sure to add enough customization that your message doesn’t look like a bad “cut-and-paste” job. In every email, reference something specific to your previous conversation. At the very least, make sure you include the right company name and job title!

To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!

Template for a Thank You Email After an Informational Interview

Are you conducting informational interviews with people in your industry? Informational interviews are casual one-on-one networking sessions, and they are one of the best ways to build a professional network and get the inside track on jobs. If someone has taken time out of their busy schedule to meet with you, you absolutely must send them a thank you email. Because showing some courtesy is the best way to leave a good impression with this valuable new professional contact. Plus, it’s a great way to start an ongoing correspondence so that you can start to build a professional relationship long-term.

Here’s my template for a thank you email after an informational interview or any personal meeting with a new contact:

Subject Line: Thank you from [[your name]]

Dear [[Contact Name]],

Thank you for taking time from your busy schedule to meet with me today. It was great to discuss career opportunities in [[industry/company/location]] with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. I’m excited to follow up on your suggestions to [[contact/attend/apply]].

It was especially exciting to talk to you about [[reference the highlight from the conversation you had.]]

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future.

Regards,

[[Your name]]
[[Your LinkedIn URL]]

Template for a Thank You Email After a Phone Interview

An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. You’re in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.

Subject Line: Thank you for your time today.

Dear [[Contact Name]],

I appreciate having the opportunity to speak with you today about the [[job title]] position at [[company name]]. After our conversation, I’m very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in [[aspect of job or hiring organization.]]

[[Add personal note, specific to the conversation or share a link to something you mentioned in conversation, like your personal website.]]

I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time.

Again, thank you for your time and consideration.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]

Template for a Thank You Email After a Job Interview (In-Person)

An in-person job interview is a huge opportunity. And employers tell us that the way candidates follow up is an important indicator of their interest in the position. Candidates who go silent after the interview come across as disinterested. So if you really want the job, take the time to write a sincere, customized email immediately after you end the interview, and send it the same day.

Subject Line: Thank you from [[Your Name]] – [[Position]]

Dear [[Contact Name]],

Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist [[Organization]] as the new [[Job Title]].

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about [[aspect of job, particular challenge discussed, or note about the organization.]]

[[Add a personal note that is specific to the conversation or share a promised resource.]]

You mentioned that the decision on this position will be made in [[time frame provided by employer]]. In the meantime, if there is any additional information you need from me please let me know and I’ll get it over to you!

Again, I appreciate the chance to interview with [[Organization]] and am grateful for the time you spent with me.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]

 

There you have it! Follow these templates, and make extra sure to customize them to your own voice and situation. Before you know it, you’ll be perfecting your interview follow-up and hearing back after more interviews. I’ll wish you luck with your next interview, because I know you’ve got the thank you email covered.

thank-you letter. Here's how to write a job-winning thank-you letter. The company of your dreams sent you the golden ticket — an interview. Don't celebrate Along those same lines, employers want to be excited about you. Give them a.

Posted on by Biron Clark

You’ve probably heard that you should send “thank you” emails after your interview.

You’ve probably also wondered: Does it really make a difference?

Is it worth your time?

And what happens if you don’t send one?

I’m going to reveal how employers really view “thank you” emails and the situations where it can make a difference in deciding who gets hired.

What employers really think of “thank you” emails

First, I’m not going to tell you that every hiring manager cares about “thank you” emails.

Some do, while others don’t.

However, it’s impossible to know which hiring managers care and which don’t, and there’s no real down-side to sending a “thank you” email to a hiring manager who doesn’t require or want it.

They’ll simply note that you were thorough enough to follow-up and made the extra effort (and that’s not a bad thing to demonstrate after an interview).

I’m also not going to tell you that sending a “thank you” email will put you over the top and get you hired if you seemed unqualified, if you walk in without researching the job and company, etc. 

However, in most cases where your interview went pretty well, the employer is considering you along with a few other candidates. This is where sending an interview “thank you” email makes the biggest difference and is why I believe you should always send one.

Benefits of sending a great “thank you” email

Sending a “thank you” email can be the tie-breaker between you and another candidate.

It shows employers that you care about their job and are interested in what you discussed in the interview.

Employers NEVER want to hire you if you don’t seem to want the job and show that you’re excited about the work you’ll be doing.

Their fear is that even if you’re qualified, you’ll lack motivation and may get bored and leave soon after being hired.

This is a significant fear for employers because it costs a lot of money and resources to hire and train someone. 

Sending an email to thank them and reaffirm that you’re still interested will remove any doubt they have about you wanting the job.

That can go a long way toward getting you hired.

Thanking them after the interview also shows that you don’t take things for granted and are grateful overall. This suggests that you’ll be easy to work with and have a positive impact on the company culture.

Hiring managers care a lot about the character and personality of who they bring onto their team. Sometimes it’s as important as your job-related skills.

Finally, a “thank you” email is a chance to remind them why you’re a great choice for their position from a technical perspective.

Maybe they’re on the fence between you and another candidate, and pointing out one of your biggest strengths could be the tie-breaker.

“Thank you” email example

For example, you might write:

Hi Beth,

Thank you for taking the time to meet with me yesterday. I enjoyed hearing about what the day-to-day work would look like as a Senior Account Representative. 

I’m confident that my 2 years of experience in customer support at XYZ Company would give me an advantage in this role, especially since both positions involve responding to a high volume of customer requests primarily via email.

I’ve learned that communication via email requires a unique approach, since you can’t gauge their reactions in the moment, and it’s easier to have miscommunications if you’re not careful.

This is something I’ve worked on mastering in my previous position and I’d love to continue working in this area. 

Thank you again for your time yesterday, and I look forward to hearing about the next steps!

In the meantime, don’t hesitate to contact me if you have any questions or concerns.

Best regards,

Your Name

Key pieces to include in your “thank you” email

I’d recommend including the following in any “thank you” email you send:

  1. The person’s name. You want this to be a personalized email, sent to one person. Don’t send one email out to multiple people, and don’t send it without a personalized greeting like “Dear Robert” or “Hi Robert.” If you met multiple people, send a separate, customized email to each.
  2. A sentence showing appreciation for their time and thanking them for meeting with you.
  3. A comment on something specific that you enjoyed hearing about. Customize this part and make sure they know this email is written just for them, based on the conversation you had.
  4. Reaffirm your interest in the role. Tell them you’re excited by what you learned in the interview, and that you’re eager to hear about the next steps. If you’d like, you can also remind them of why you feel you’re a great fit for the job (see the full email template above for an example of this).

I’d recommend sending this at lunchtime the day after your interview.

If you interviewed on a Friday, you can send it the same evening when you arrive home, so that you’re not sending it on a weekend.

The bottom line is:

While sending a “thank you” email isn’t a substitute for walking in prepared and ready to impress the employer in your interview, it can be the difference between a job offer and a rejection, especially since most companies have multiple candidates they like for each role.

By following the steps above, you can send “thank you” emails that show employers you value their time and truly want their job, which will help you stand out from other candidates and win more job offers. 


Biron Clark is a former Executive Recruiter and founder of the job search website CareerSidekick.com . As a recruiter he has partnered with Fortune 100 companies down to six-person tech startups while helping hundreds of job seekers advance their careers.

The importance of a Thank you Letter

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A lot has changed in the job interview process over the past few years. It's not unusual to be asked to participate in a video interview, to provide links to your social media pages in order to demonstrate your personal brand, or to do some sample work on spec to prove that you're qualified for the job. One thing that hasn't changed, however, is the need to send a thank-you note to your interviewers to express your appreciation for the opportunity to meet with them.

The good news is that you can generally send your thank you note via email–a paper letter isn’t usually necessary.

The Benefits of Sending a Thank-You Email

A thank-you message via email has a couple of important advantages over the old-fashioned, paper-and-ink variety of a thank-you letter. For example, with an email, you can do more than remind your prospective employer of your qualities and skills–you can actually show them off by including a link to your online portfolio, LinkedIn account, or professional social networking profiles.

Another benefit of a thank-you email is that you can get your thank-you message out immediately, rather than having to wait for the postal service to deliver a letter. In fact, you can send and write your thank-you email on the same day.

This is crucial if you’ve just interviewed for a job in which the hiring manager will be making a quick decision. You want to send the letter when the interviewer’s impression of you is still sharp in his or her mind. You also want the interviewer to read the letter before making a hiring decision. This means that you should send the email message or letter within 24 hours of your interview.

Send One Email to Each Interviewer

What if you’re interviewed by several people? First of all, ask for a business card at the conclusion of the interview–that way you'll have the contact information for each thank-you email. Then, send email messages to each person you interviewed with.

What to Include in Your Email Message

In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up "sales" letter. In other words, restate why you want the job, what your qualifications are, how you might make significant contributions, and so on.

Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didn’t have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.

Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.

Keep in mind, though, that the thank-you note should be brief and to-the-point. A couple of brief paragraphs are sufficient. Here are tips for writing a strong thank-you email.

Use a Professional Subject Line

In the subject line, provide just enough information about why you are sending the email. Include the phrase “thank you” and either your name or the title of the job you interviewed for (or both). Some examples of subject lines include:

  • Thank You–Firstname Lastname
  • Thank You–Job Title
  • Thank You–Firstname Lastname, Job Title
  • Thank You–Job Title, Firstname Lastname
  • Job Title, Firstname Lastname–Thank You

Keep It Brief

Keep your message concise. The interviewer will not want to read a very long thank-you email. Focus on saying “thank you” and briefly reiterating your interest in the position.

Proofread and Edit

Remember to proofread. Proofreading is just as important in email as it is in other forms of correspondence. Be sure to check spelling and grammar. Also, keep a copy in your "Out" mailbox or “cc:” yourself so you have a copy of each message you've sent.

Example of an Email Thank-You Letter to Send After a Job Interview

The example below will provide you with a template to use for your own thank-you email. Keep in mind that this sample is only to give you a sense of how to format your email and demonstrate what information should be included. You’ll need to tailor it to reflect your own circumstances.

Review More Examples

Thank-You Email Do's and Don'ts

There’s a lot of information in this article, so here’s a checklist of everything you should and should not do:

Do: 

  • Send your email right away—within 24 hours of the interview—to thank the hiring managers and confirm your interest. 
  • Include all your interviewers in the email or send separate emails to each person who spoke with you. Keep in mind that if you do the latter, your messages should vary somewhat, so that the recipients don't compare notes later and feel like they just got a chain email (as mentioned above, it’s a good idea to gather business cards, or make a note of the interviewers’ names during the meeting. This is to ensure that you know whom to address).
  • Include the name of the position in the subject line and the words "thank you." This will ensure that the hiring manager sees your response and knows that your email is important.
  • Remind the interviewer of your qualifications, making sure to mention any keywords in the original job listing (or those that came up during the interview itself).
  • Provide links to your online portfolios and other professional sites and networks.

Don't: 

  • Stalk your interviewers. Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you're not promoting yourself; you're stressing them out. Remember that your goal is not only to show the hiring managers that you’re qualified but to convince them that they want to work with you. Repeatedly hounding them with follow-up emails won’t build your case.
  • Send anything that makes you look bad. This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently.
  • Be too casual. No memes, internet acronyms, etc.
  • Send misspelled, grammatically incorrect emails, or anything that hasn't been proofread by a trusted friend. Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit "send."

By sending a thoughtfully expressed “thank-you” email immediately after your interview, you’ll affirm the positive impressions you made during your talk, keep your candidacy “top of mind” as final hiring decisions are made, and demonstrate that you have the good manners and proactive communications skills employers desire in their personnel.

Be sure to modify your email so each interviewer gets a unique thank-you message. They will know if you sent the same message to each of them.

Subject Line of the Message: Thank You–Assistant Account Executive Interview

Dear Mr./Ms. Last Name:

I enjoyed speaking with you today about the assistant account executive position at the Smith Agency. The job seems to be an excellent match for my skills and interests.

The creative approach to account management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Sincerely,

Your Name
Email Address
Address
City, State Zip Code
Phone Number
[LinkedIn URL]
[Website URL]

Yes, you need to write a thank you email after an interview if you want to Use our template and sample notes to craft this follow-up email correctly. (And yes, even if you send a snail mail note, you'll still want to send that quick email thank you For Employers The Muse Book: The New Rules of Work For Career Coaches.

Tips for Writing a Thank You Note After an Interview

When to Write a Thank-You Letter

Writing a thank-you note to your interviewers shows that you are gracious, humble and thoughtful — all important qualities for potential new hires to possess. That’s why you should write a thank-you letter after every interview within 24 hours. You don’t want to risk having recruiters or hiring managers think that you’re cocky, ungrateful or absentminded.

Who to Write a Thank-You Letter to

In general, it’s a good idea to share a thank-you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you don’t already have their contact info, request it from your main point of contact throughout the hiring process (likely the recruiter), explaining that you’d like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CC’d.

If you spoke to many different people — say, you presented to a room of 10 or more — it’s probably not practical, or a good use of your time, to include each and every one of them. In this case, you can follow the same procedure you would in a panel interview: Send one note to the main interviewer with several of the key players CC’d.

Formatting Tips & Tricks

There are an infinite number of ways you can write a thank-you letter. And while there’s no one right way to do it, there are a few tips and tricks you can keep in mind while drafting your note.

Email vs. Handwritten

Handwritten letters have a certain charm, but in most cases, a thank-you email is the best choice. Why? For one, an emailed thank-you can arrive instantaneously, while a postmarked note can take days to arrive. For another, handwritten letters might feel like a bit much. So when in doubt, send an email. Exceptions could occur if a) you’re close enough that you can simply drop off a handwritten letter, b) you’re applying to a very traditional or old-school organization and c) if you have a prior relationship with an interviewer (say, if they were your former coworker at a previous job).

Length

Don’t feel pressured to send a five-paragraph essay — thank-yous should be short and sweet. Just as you don’t want to spend too much time writing one, your interviewers don’t want to spend too much time reading one. After all, they’ve got their own jobs to stay on top of. Make your thank-you letter long enough to cover everything you need to say, but short enough that it only ends up being a few sentences long.

Voice & Tone

When it comes to writing thank-you letters, professionalism is the name of the game. Avoid slang, typos, excessive exclamation points, emojis, etc. But you don’t need to sound so formal that you come off as stiff. Opt for clear, concise language, not the longest word you can find in the thesaurus.

Thank-You Letter Template

According to Glassdoor contributor Caroline Gray, every thank-you letter should express gratitude for your interviewer’s time, enthusiasm for the role and appreciation for learning more about the opportunity and company. The following template does all three — read on to see it in full and learn more about each component.

Dear [Interviewer’s Name],

Thank you so much for taking the time to talk with me [today/yesterday]. I loved getting to hear about [interesting thing you learned from this person], and was especially impressed by [quality or trait of the company or team that made you even more eager to work there]. Our conversation reinforced my excitement to join [company] and help you all [achievement you would support in this role]. I look forward to hopefully working together in the future.

Best,
[Your Name]

  • Intro: Avoid a generic term like “to whom it may concern,” or something overly formal like “To the attention of Mr. So-and-So.” Using “Dear” plus the person’s first name works just fine.
  • Thank Them: Show your interviewers that you’re considerate and appreciative by thanking them for taking the time to get to know you and educate you about the role.
  • Get Specific: Mention something in particular that you really enjoyed learning about in your conversation, such as the go-to-market plan for their newest product or their insider perspective on what kind of person thrives at their company.
  • Compliment Them: A little flattery never hurts, as long as it’s not excessive. Bring up one thing about the company or the team that you were really impressed by, such as the team’s infectiously positive attitude or the company’s dedication to community service.
  • Highlight Your Eagerness: Let your interviewer know that you’re excited about the opportunity, and also show how you would add value to the team.
  • Close the Letter: End with a farewell line — such as “best,” “cheers,” “sincerely” or another professional, yet approachable choice — and your full name.

Now, you’ve got everything you need to write an amazing thank-you letter — so get writing, and good luck!

Learn More

how to send a thank you email to employers

WATCH THE VIDEO ON THEME: How To Follow Up With An Employer After Sending A Thank You Note

Related: Guide to Thank You Notes Sometimes, weeks can pass after an interview without a response from a potential employer. If this happens, you can send a.

how to send a thank you email to employers
Written by Fern
5 Comments
  • Malrajas

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  • Kelkis

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