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How to thank you letter
September 30, 2018 Holiday Thanks 3 comments

Олвину было бы интересно узнать, откуда все это известно Сирэйнис. Но он тотчас же вспомнил, что едва ли не каждый в Лизе стал свидетелем этого неподражаемого расследования. Он испытывал чувство гордости от того, что сделал так много для Лиза и для Диаспара, но к этой гордости все же примешивалось еще и чувство беспомощности. Перед ним было нечто такое, чего он никогда не будет в состоянии полностью понять или разделить: прямой контакт между человеческими сознаниями был для него такой же загадкой, как музыка для глухого или цвета для слепого от рождения.

А люди Лиза теперь обменивались мыслями даже с этим невообразимо чуждым существом, которое, правда, на Землю привел он, Олвин, но вот обнаружить которое с помощью имеющихся в его распоряжении средств он не сумел бы .

Never undermine the power of sending a thank you note after your interview.

Whether it's for a job or an internship, a thank you note is literally your last chance to sell yourself an employer. Aside from not sending one at all, many candidates make the mistake of writing one that's far too generic.

Here's an example of a strong thank you email, according to career experts at Yale University's Office of Career Strategy (click here to enlarge):

(Courtesy of Yale University, Office of Career Strategy)

Don't know where to start? Here are some essential tips on how to write the perfect thank you note:

1. Paper or email?

This is a tricky one.

While some hiring managers argue that handwritten letters are a lost art that can go a long way (provided that you have flawless penmanship), most prefer the email route because it's more convenient for all parties.

The short answer? It depends on the company you're interviewing at. If it's a digitally-focused organization, for example, you're better off sending your letter electronically.

If in doubt, send your letter via email. That way, you won't have to worry about it getting lost or your interviewer not receiving it in a timely manner.

(Also, keep in mind that it's what you actually put in your note that counts, not how you send it.)

2. Send one to each interviewer

If you spoke with several people at the company, be sure to ask for their business cards at the end of each interview.

Each letter should be personalized with specific information that you talked about with each person. Even if the discussions were the same, your letters shouldn't be.

"Putting the time and effort into personalizing your notes shows that you were paying close attention to the information conveyed by each interviewer," a career expert at Yale explained. "This will benefit you when the interviewers compare notes — which they will do."

3. Include the basics

While your letter should go beyond a simple thank you, you still need to:

  • Reiterate your interest
  • Express your appreciation for the interviewer's time
  • Emphasize your best and most relevant qualities and skills
  • Mention specific topic discussed in the interview that you found to be the most appealing
  • Include one or two past experiences that prepared you for the responsibilities of the position

4. Go above and beyond

This is your chance to really show that you were listening attentively and took time to reflect on the interview.

Here are a few ways to go above and beyond in your thank you letter:

  • Mention something exciting you learned about the company that makes you want to work there
  • Talk about a skills shortage you now know they have that you're uniquely poised to fill
  • Include links to projects or work samples you talked about in your interview
  • Comment on a small detail that your interviewer mentioned (e.g., wish them safe travels if said they were going overseas for an upcoming vacation)
  • Clarify something you said during the interview
  • Highlight something you failed to mention

Also, a candidate that expresses eagerness and excitement for a role is always refreshing, so don't be afraid to add some personality. (But don't take it too far; your employer still wants to see that you have proper business etiquette.)

5. Keep it clear and short

Your thank you note should be no more than one page. Typically, 250 to 300 words is fine.

If you're sending your letter via email, the subject line should be simple (e.g., "Thank you - Sales Marketing Associate interview").

6. Don't wait too long to send it

There's no need to send your thank you note immediately after the interview. The sweet spot is generally within the 24- to 48-hour period after the interview.

Helpful tip: As soon as you exit the building, jot down notes and specific details that you want to include in your letter. Everything will still be fresh in your head and you'll have a much easier time writing the letter when you get home.

7. Proofread, proofread, proofread...

A sloppily written letter can blow your chance at getting the job, so always do a thorough check before hitting that send button.

Beyond grammar and spelling, make sure that:

  • Names, dates and email addresses are correct
  • The correct company is mentioned, especially if you've been interviewing at other places (I once received a thank you email that included the name of our company's competitor)
  • Similar to the previous point, you also want to make sure you included the correct job position that you interviewed for

Dustin McKissen is the founder of McKissen + Company, a strategic communications firm in St. Charles, Missouri. He was also named one of LinkedIn's "Top Voices in Management and Corporate Culture." Follow him on LinkedIn here.

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Learn how to write an impressive Appreciation Letter or Thank You Letter in a professional setup. Here is the format and samples to help you.

A thank you letter to employees is a formal appreciation message sent to an employee in the form of a letter or email, to thank them for their hard work or for successfully completing a project.

To save you time, we've put together two thank you letter examples for you to use.

Thank You Letter to Employees Example 1:

[Company Address]

[Company Tel. Number]

[Email Address]

[Date]

[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

Dear [Employee Name],

I sincerely thank you for your dedication and commitment towards the [Provide details about the successful project]. Your work is truly commendable and we appreciate your contribution to [Company Name].

[Optional] As a token of appreciation, please find enclosed [Mention details of the gift enclosed].

Once again, I would like to thank for your hard work and dedication - you are a valued member of our team.

Best wishes,

[Your Name]

Thank You Letter to Employees Example 2:

[Company Address]

[Company Tel. Number]

[Email Address]

[Date]

[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

Dear [Employee Name],

As a valued member of my team, I would like to take the opportunity to thank you for your hard work and dedication.

Throughout your tenure at [Company Name], you have stood out as an employee who has never wavered in your commitment to excellence. I admire your strong work ethic and personal integrity.

In particular, I would like to thank you for your work on [briefly describe the recent project]. Employees like you make my work all the more rewarding and enjoyable.

Sincerely,

[Your Name]

FAQ's:

How do you say thank you to your employees?

Saying it face-to-face is simple and effective, or you can write a thank you letter or letter of appreciation. The extra time spent on a letter can be meaningful to employees.

See our examples of thank you letters.

Why is it important to send a thank you letter to an employee?

A professional thank you letter goes a long way to show that you are thankful for the hard work your employees have put into their jobs every day. Employee recognition is important for morale, and a simple thank you note to staff is an indication that you as the leader care about your employees.

Learn more about thank you letters.

When should I send a thank you letter to employees?

You can send a thank you note at any time, but most managers send thank you notes to their staff at the end of a financial year, after they've completed an important project, or have come up with a solution to a challenging task.

You can use one of our thank you letter examples.

What are the reasons to say thank you to employees?

There are many reasons to say thank you to your employees. For example, you could send an appreciation letter to an employee for their hard work. Here are a few more reasons to express gratitude toward your staff.

  • For achieving their goals.
  • For generating new ideas.
  • For finding a solution to a problem.
  • For being a good leader or role model.
  • For making a sale.
  • For securing new business for the company.

What are some employee appreciation quotes?

Here are a few employee appreciation quotes to help you write your employee appreciation message.

  • "I just wanted to let you know that the things you do for the company do not go unnoticed. You're a necessary piece to this puzzle. I appreciate your dedication and service, and I know others do too."
  • "Thank you for being an essential part of our team."
  • "You have been a valuable member of our team and we appreciate all of the hard work you have put in. Keep it up!"
  • "As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them." – John F. Kennedy
  • "Talent wins games, but teamwork and intelligence win championships." – Michael Jordan

See our examples of thank you letters.

How can you show employees your appreciation?

  1. Celebrate birthdays.
  2. Introduce a cheers for peers program.
  3. Celebrate staff accomplishments for team work.
  4. Introduce creative rewards.
  5. Take staff out for lunch.
  6. Establish a staff appreciation holiday.
  7. Recognize non-work achievements.

Where can I find more letters for HR?

Thank You Letter to Employees Template 1:

Download this thank you letter template to employees for hard work, in Word format.

Download Word DocInstant download. No email required.

Thank You Letter to Employees Template 2:

Download this sample appreciation letter to employees for outstanding performance, in Word format.

Download Word DocInstant download. No email required.

Sample Thank You Letter

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Formal Job Interview Thank You Note Samples

By Susan P. Joyce

Although recent surveys show that most employers seem to be happy receiving a thank you by email, this is the thank you that you put into an envelope, add a stamp, and drop off at the Post Office.

For the employer, this note is a "sample" of your work.

Keep it short (less than one page), but personalized.

Typically, as with email, you send a separate (and unique) thank you to a each member of the employer's staff who interviewed you. Also send a different thank you to an external recruiter, if one referred you to the job.

NOTE: If an external recruiter referred you, ask them which thank you is most appropriate for the employer, including whether email is appropriate and acceptable by this employer.

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Send Immediately

Email arrives immediately, assuming you have the correct email address and your message does not get caught in a spam filter. So, unless the employer really seems to dislike technology (and you didn't receive an email from anyone at this employer setting up the interview or see anyone using a computer while you were there), often the best strategy is start with email and follow-up with a formal paper thank you.

If appropriate, send the email thank you as soon as you get home. Then, follow up with the formal thank you as soon as possible after that.

When you send a formal thank you through the mail service, assume that it may take several days to reach the recipient, particularly in large organizations where mail is first sorted in a mail room and then distributed throughout a large facility. So, don't wait!

Write this thank you after then interview. Then, drop this thank you note into the mail as soon after the interview as possible, preferably by the next day.

If you forgot to send this note until a week (or more) after the interview, send it anyway. Hopefully, you sent an email thank you immediately, which should be sufficient for most employers.

2 Basic Formats for Formal Thank You Notes

You have two options for sending formal thank you notes.

  1. Hand-written notes  

Some old, very traditional organizations -- and traditional people -- will expect hand-written notes, done very carefully and as legibly as possible.

  2. Printed notes  

A word-processed note printed by a computer printer is usually acceptable in most organizations today. It's also usually much more legible.

Choose the format that seems most appropriate for the organization unless your handwriting is illegible. If no one can read your writing, use your computer to send the printed version.

See the sample printed and hand-written thank you notes below on this page or the Sample Job Interview Thank You Email for comparison.

7 Steps to Perfect Formal Thank You Notes

Prepare in advance and treat the thank you note as a task that can demonstrate your professionalism. You want your thank you notes to make a positive impression, and support your candidacy for the job.

1. Send to the correct name and addresses

Hopefully, you collected business cards from the people who interviewed you, so you have the correct spelling for the person's name plus their snail mail address. If you are not sure, Google the business name, and look for business directories or contact the recruiter or HR staff members (very apologetically).

Note that some people may have traveled from another location to interview you, so worst case (avoid if possible!), call the recruiter and ask for the correct addresses for each person.

2. Use good quality thank you notes or paper

If you are going to hand-write your note, use standard thank you notes you find in a stationery/card store. Don't use fancy and flowery cards unless they are appropriate for the business (like a florist), and avoid very small cards since that will limit your ability to include sufficient information.

Thank you notes typically fold in half with "Thank you" on the top and the inside blank. Hand write your thank you on the bottom half or the right half of the inside of the note, depending on how the card works, so that your note is immediately visible without having to turn the card to view it when opened.

If you are sending a word processed note, be sure to have good quality paper in your printer with, hopefully, matching envelopes for you to use.

3. Don't just copy the emailed thank you.

If you sent an email note, don't paste it into your word processor and click print. Unfortunately, the content of the physical thank you and the electronic thank you must be different. The difference doesn't need to be dramatic, but it needs to be real.

4. Send a unique thank you to each person.

Assume that, like emailed thank you notes, the physical notes will be shared and compared, too. So, sending the same note to each person is not a good idea! You'll look lazy and a bit cheesy -- not a good impression to give.

5. Address the note correctly.

Be sure that you are spelling each person's name correctly. I've met so many people with names spelled differently -- Jenifer (vs. Jennifer) and Jon (vs. John).

I happen to have two first names -- "Susan" and "Joyce" -- and people who address me as "Joyce" clearly aren't paying very close attention. Don't make that mistake.

6. Match the right card with the right envelope.

Be sure to put Mary Smith's thank you into the envelope addressed to Mary Smith, not into the envelope addressed to Bill Jones.

7. Include a return address on the envelope.

Worst case, if your card isn't deliverable, you will know when the Post Office returns it to you.

Include your business card in the thank you note, just in case the recipient doesn't remember you. The business card also makes it very easy for the recipient to reach out to you without going to the trouble of digging out your resume or application.

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Sample Thank You Notes

Use these as samples as guides. Customize them to your own situation.

  Sample Printed Thank You  

If you are using your computer to write, print, and send your thank you, write a one-page letter (99% of the time one page is sufficient).

Adapt the text in the sample to your circumstances, and customize it as described in Sending Your Thank You's After the Job Interview. Replace the Italicized text in the sample below with whatever terms are appropriate for you and your situation.

Use the formal business letter format like this:

Your street address
Your City, State and Zip Code

Date of the letter

Name of the Recipient
Job Title of the Recipient
Name of the Employer
Employer's Street Address
Employer's City, State and Zip Code

Dear Mr./Ms Last Name:

Thank you very much for the opportunity to interview for the position of [job title] yesterday [or today, if appropriate]. I enjoyed speaking with you, meeting other members of the staff, and the opportunity to learn more about this position. I am very interested in this position and the opportunity to join your team.

This job feels like a very good match between my skills and experience and the requirements of this job. As we discussed, you need someone with strong [whatever] skills, and I have extensive experience with [whatever technology or tool that is important to the job and that you have experience using]. In addition, in my current [or former] job as [names or type of employer in your past] has provided the opportunity to polish my skills in [whatever] and [whatever] needed for your [job title] position.

Again, thank you for considering me for this wonderful opportunity. Please let me know if you have any questions or concerns or need more information. I look forward to hearing from you next week [or whenever they said they would be in touch] and hope to join your staff soon.

Best regards,

[your name]
[Your tag line, like "eCommerce Customer Support Specialist"]
[Your job search email address]

  Sample Hand-Written Thank You  

The good news about a hand-written thank you is that you won't have much space to fill, so it can be much shorter. Avoid the instinct to write a long message. When you crowd too much handwriting into a small space, legibility and comprehension can be lost.

The bad news is that you need to write very carefully so the note can be easily read -- a harder task these days when most of us spend our time typing on a keyboard. Write the note on a piece of paper before you write it on a card to be sure it will fit and is legible.

Date of the letter

Dear Mr./Ms Last Name,

I appreciate your time and the information you shared in my interview on [date] for the [job title] position. I am very interested in this job and in becoming a contributor to your organization.

I believe my experience as a [whatever] where I [name a relevant accomplishment or work] will enable me to hit the ground running in this position.
[OR, I believe my training as a [whatever] where I learned [a specific skill required for the job] will enable me to hit the ground running in this position.]

Please contact me if you have any questions. I look forward to hearing from you soon. Thank you, again, for your time.

Best regards,

[Your full name]

Choose your words carefully and double-check the spelling of anything you are not 100% sure of. When you handwrite a note, you don't have a built-in spell check to keep you from embarrassing yourself with bad spelling.

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  After the Thank You's Are Sent  

If you don't hear from them for a couple of weeks longer than you expected, don't panic. MUCH could be going on that has nothing to do with you at all. But do reach out to see what is happening. Do NOT contact them daily -- or even weekly -- for a decision.

NEVER suspend your job search while you wait for a decision from an employer, even if the job is your dream job.

Restarting your job search can be challenging and, if you've been turned down, you may be more discouraged because you need to re-start your momentum.


About the author...

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at @jobhuntorg and on Facebook, LinkedIn.

WATCH THE VIDEO ON THEME: Letter of Gratitude- How to write a thank you letter

Sample thank-you letters with must-know tips, easy steps, sample phrases and sentences. Write your thank-you letter today.

Thank-You Messages: What to Write in a Thank-You Card

Thank you letters are a great way to express your appreciation for people’s help. However, they can also help you in a number of ways. A thank you letter can help you maintain contact with someone in your network. It can help you remind a hiring manager why you are a good fit for a position. It can also show your supervisor that you are professional and polite.

Make sure you know both what to say in your letter, and also whether to send your note as an email, letter, or card. Saying the right thing using the right format will impress your recipient, and make him or her feel appreciated.

Email vs. Paper vs. Notecard Thank Yous

How you send your thank you letter depends on many factors. Email is pretty much the standard for business communication these days. If a prompt follow-up is essential – for example, if you want to express gratitude for the opportunity of a job interview before the hiring committee makes its decision – email is the way to go.

Print thank you letters can take the form of an informal, handwritten note or a formal, typed letter. How you write the letter should show your understanding of the company and person you are thanking. If you know you have time to relay your thanks by mail, a written thank you shows that you've taken an extra step to show your appreciation.

More traditional companies often prefer either a typed letter or a handwritten note. However, if you want to really personalize your message of thanks (for example, if you are thanking a coworker whom you’ve worked with for years), consider a handwritten card.

What to Include in a Thank You Letter

No matter what form you use to send your thank you note, there are certain components you should always include.

Address the person appropriately. At the start of the letter, address the person with a proper salutation, such as “Dear Mr. Lastname.” or “Dear Firstname.” If you know the person well, use the person’s first name. Otherwise, address him or her as Mr., Ms., or another appropriate title.

Say thank you. Get to the point of your note quickly. Say the words “thank you” in the first sentence or two, so the person knows why you are writing. If you are sending an email, include the phrase “Thank You” in the subject line as well.

Give (some) specifics. Make sure you specify what you are saying thank you for. Go into a bit of detail, so the person understands exactly what you appreciate. For example, if you are saying thank you to someone who gave you job advice, explain exactly what you found to be most helpful. If you are saying thank you after a job interview, remind the person of a particular moment from the interview (or remind him or her why you are a good fit for the job). A bit of detail shows the person what you really appreciate, and why.

Say thank you again. Before signing off, reiterate your appreciation.

Sign off. Use an appropriate closing, such as “Best,” or “Sincerely.” Then end with your signature (handwritten and typed if it is a letter, handwritten if it is a card, and typed if it is an email).

Tips for Writing a Thank You Letter

Send it as soon as possible. Write and send your note as soon as possible. Don’t delay in sending your thanks, especially after a job interview. Not sending a thank you letter after an interview can hurt your chances of getting hired.

Be positive but sincere. Express your gratitude, but don’t go overboard. People can tell when a thank you note is insincere. For example, if you are thanking an employer after resigning from a job, you should express your thanks, and focus on what you liked about working there. However, don’t lie and say you loved everything if you didn’t really. Focus on the positives, but don’t lie.

Personalize each letter. Personalize each thank you letter you send. For example, if you send thank you notes to everyone you interviewed with for a job, add something to each note about your specific conversation with each person. Don’t simply copy and paste the same message for each person – this will come across as insincere.

Keep it brief. Thank you notes should be short. Keep your note no longer than a couple of concise paragraphs.

Edit, edit, edit. A thank you note in the workplace must be professional. This means it should be well written and error free. Proofread your letter carefully before sending it.

Sample General Thank You Letter

Download the Word Template

A printed letter, sent by mail, will have your contact information as well as that of your recipient at the top of the page:

General Thank You Letter (Text Version)

Jason Jones
123 Main Street
Anytown, CA 12345
555-555-5555
jason.jones@email.com

September 1, 2018

Cedric Lee
Account Manager
Acme Rental
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee:

I hope you are well. I just wanted to say thank you so much for writing me a letter of reference for the job at Acme Retail.

I really appreciate you taking the time to write the letter. I am happy to announce that I have a second interview with the company next week! I will let you know how it goes.

Again, thank you so much. I greatly appreciate your assistance with my job search.

Best regards,

Jason Jones [handwritten signature]

Jason Jones

Email Thank You Letter Sample

When sending an email letter, as opposed to a traditional mailed one, there is no need to include your return address or your address at the beginning of the message. Simply list your contact information in your signature.

Subject: Thank you!

Dear Ms. Lee,

I would like to thank you for the invaluable support you provided to me during my recent career search.

When I began this search, I had very little idea how to go about it – or especially, how to network to discover new job opportunities. The information and advice you gave (and, in particular, the list of contacts you shared with me) made all the difference in helping me to focus my job search.

I’m happy to report that I have just accepted a new position with ACME Auto! Again, thank you so very much. I greatly appreciate your generosity.

Sincerely,

Terry Lau
123 Main Street
Anytown, CA 12345
555-555-5555
terry.lau@email.com

how to thank you letter

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Customer Thank You Letters, Business Thank You Notes, Thank You Note Examples. They allow you to make a more personal connection with them.

how to thank you letter
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