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Saying for thank you notes

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Saying for thank you notes
September 28, 2018 Holiday Thanks 5 comments

Робот мог действовать в качестве посла, в то время как сам он оставался бы в безопасности на корабле. По дороге к Эрли роботу не повстречалось ни одной живой души. Странно это было -- сидеть в неподвижном космическом корабле, в то время, как его взгляд без малейших усилий с его стороны скользил по знакомой тропе, а в ушах звучал шепот леса. Он все еще не мог полностью отождествить себя с роботом, и поэтому усилия по управлению им еще приходилось затрачивать Почти стемнело, когда он достиг Эрли, маленькие домики которого словно бы плавали в озерцах света.

Робот держался затененных мест и уже почти доплыл до дома Сирэйнис, когда его обнаружили. Внезапно раздался сердитый, высокий жужжащий звук, и поле зрения оказалось закрытым мельтешением крыльев.

Thank you letters are a great way to express your appreciation for people’s help. However, they can also help you in a number of ways. A thank you letter can help you maintain contact with someone in your network. It can help you remind a hiring manager why you are a good fit for a position. It can also show your supervisor that you are professional and polite.

Make sure you know both what to say in your letter, and also whether to send your note as an email, letter, or card. Saying the right thing using the right format will impress your recipient, and make him or her feel appreciated.

Email vs. Paper vs. Notecard Thank Yous

How you send your thank you letter depends on many factors. Email is pretty much the standard for business communication these days. If a prompt follow-up is essential – for example, if you want to express gratitude for the opportunity of a job interview before the hiring committee makes its decision – email is the way to go.

Print thank you letters can take the form of an informal, handwritten note or a formal, typed letter. How you write the letter should show your understanding of the company and person you are thanking. If you know you have time to relay your thanks by mail, a written thank you shows that you've taken an extra step to show your appreciation.

More traditional companies often prefer either a typed letter or a handwritten note. However, if you want to really personalize your message of thanks (for example, if you are thanking a coworker whom you’ve worked with for years), consider a handwritten card.

What to Include in a Thank You Letter

No matter what form you use to send your thank you note, there are certain components you should always include.

Address the person appropriately. At the start of the letter, address the person with a proper salutation, such as “Dear Mr. Lastname.” or “Dear Firstname.” If you know the person well, use the person’s first name. Otherwise, address him or her as Mr., Ms., or another appropriate title.

Say thank you. Get to the point of your note quickly. Say the words “thank you” in the first sentence or two, so the person knows why you are writing. If you are sending an email, include the phrase “Thank You” in the subject line as well.

Give (some) specifics. Make sure you specify what you are saying thank you for. Go into a bit of detail, so the person understands exactly what you appreciate. For example, if you are saying thank you to someone who gave you job advice, explain exactly what you found to be most helpful. If you are saying thank you after a job interview, remind the person of a particular moment from the interview (or remind him or her why you are a good fit for the job). A bit of detail shows the person what you really appreciate, and why.

Say thank you again. Before signing off, reiterate your appreciation.

Sign off. Use an appropriate closing, such as “Best,” or “Sincerely.” Then end with your signature (handwritten and typed if it is a letter, handwritten if it is a card, and typed if it is an email).

Tips for Writing a Thank You Letter

Send it as soon as possible. Write and send your note as soon as possible. Don’t delay in sending your thanks, especially after a job interview. Not sending a thank you letter after an interview can hurt your chances of getting hired.

Be positive but sincere. Express your gratitude, but don’t go overboard. People can tell when a thank you note is insincere. For example, if you are thanking an employer after resigning from a job, you should express your thanks, and focus on what you liked about working there. However, don’t lie and say you loved everything if you didn’t really. Focus on the positives, but don’t lie.

Personalize each letter. Personalize each thank you letter you send. For example, if you send thank you notes to everyone you interviewed with for a job, add something to each note about your specific conversation with each person. Don’t simply copy and paste the same message for each person – this will come across as insincere.

Keep it brief. Thank you notes should be short. Keep your note no longer than a couple of concise paragraphs.

Edit, edit, edit. A thank you note in the workplace must be professional. This means it should be well written and error free. Proofread your letter carefully before sending it.

Sample General Thank You Letter

Download the Word Template

A printed letter, sent by mail, will have your contact information as well as that of your recipient at the top of the page:

General Thank You Letter (Text Version)

Jason Jones
123 Main Street
Anytown, CA 12345
555-555-5555
jason.jones@email.com

September 1, 2018

Cedric Lee
Account Manager
Acme Rental
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee:

I hope you are well. I just wanted to say thank you so much for writing me a letter of reference for the job at Acme Retail.

I really appreciate you taking the time to write the letter. I am happy to announce that I have a second interview with the company next week! I will let you know how it goes.

Again, thank you so much. I greatly appreciate your assistance with my job search.

Best regards,

Jason Jones [handwritten signature]

Jason Jones

Email Thank You Letter Sample

When sending an email letter, as opposed to a traditional mailed one, there is no need to include your return address or your address at the beginning of the message. Simply list your contact information in your signature.

Subject: Thank you!

Dear Ms. Lee,

I would like to thank you for the invaluable support you provided to me during my recent career search.

When I began this search, I had very little idea how to go about it – or especially, how to network to discover new job opportunities. The information and advice you gave (and, in particular, the list of contacts you shared with me) made all the difference in helping me to focus my job search.

I’m happy to report that I have just accepted a new position with ACME Auto! Again, thank you so very much. I greatly appreciate your generosity.

Sincerely,

Terry Lau
123 Main Street
Anytown, CA 12345
555-555-5555
terry.lau@email.com

There are exceptional benefits to sending a thank you card, but sometimes it's tough to know just what to say. In this article, you'll find helpful.

“Thank you for shopping with us.” It isn’t just a slogan for plastic shopping bags, it’s a real feeling you have toward your customers. As business owners, we thank our customers in a lot of ways, but few are as personal as an actual thank-you note. And people appreciate them even more than we think.

Thank-you notes can be the difference between one-time and life-long customers. According to Forbes, 68% of people have left a business relationship because they felt that the company was “indifferent” toward them. That’s a lot of lost business, but it’s preventable.

Here are a few of our tips, best practices, and even mediums for those “thank you for your business” letters.

How to Say Thank You

“Thanks.”
“Thank you SOOOO much.”
“We appreciate the support.”

There are a lot of ways to say thank you, and some are better than others. In order to sound as thankful as you are, your thank you should be sincere, warm, and personalized.

Sound Sincere & Convey Warmth

Even though you may be genuinely thankful, a bad thank-you message can come across as insincere. Short and curt? Insincere. Long and flowery? Insincere.

Sounding as sincere as you feel is more of an art than a science. But there are a few best practices to keep in mind:

Length: Typically, a few sentences or a paragraph is long enough. Much more than that will likely go unread, and less than that could seem impersonal.

Language: Keep your language conversational rather than overly formal. Avoid using cliches (e.g., we think you’re the cat’s meow!), flowery language (we’re sooooo thankful for your purchase, it means the world to us!), or over-using words like “sincerely.”

Personality: This goes with keeping your language conversational. Insert your personality into your thank you notes. It makes the message seem more personal and gives your brand a little more identity. Don’t be afraid to throw in some humor (as appropriate).

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The above example isn’t a business thank you, but it’s a fantastic example of personality and personalization in a thank-you letter. It’s exactly what you’d imagine children’s author Roald Dahl (author of Charlie and the Chocolate Factory, Matilda, and more) would write in a thank- you note. While you don’t need to go full Roald Dahl with your thank you, add some creativity to your message when you can.

Dahl’s note also does a great job conveying sincerity and warmth. It feels honest and treats the recipient (most likely a child) with respect. He doesn’t try too hard to be clever, though he is. Keep all those things in mind when choosing the language for your thank-you notes.

Personalize Your Message

The above example from Roald Dahl is an extremely personalized message. It thanks the person by name, mentions specifically why he’s thankful, and what he plans on doing next. It’s a standard “thank you for the gift” note.

Business thank-you notes don’t need to be quite that personalized. At the absolute least, your thank you should include your name and your customer’s name. Sending a thank you message without even including a name likely won’t give the customer the same warm, fuzzy feeling a personalized note might.

Here are some things you might want to consider personalizing in your emails:

  • Name: Hi Emily,
  • Product or service purchased: Thanks so much for picking up a pair of our boxing gloves!
  • The region the customer is based in: I saw you’re based in Seattle! I’ve never been, but I’ve been meaning to book a trip there at some point.
  • Any resources that might help the customer with their new product: I’m not sure if you’re set on your hand wrap style, but here’s one of my favorite videos. It shows five easy ways to wrap your hands, and it completely changed my workouts.
  • Recognition for repeat customers: We noticed that this is your third order with us. It makes us so glad to see repeat customers. We know there are a lot of places to buy boxing gear, so it means a lot to see you come back for more!
  • The best way to get in touch regarding customer service: If you have any questions, our employee Karen is our resident boxing glove expert. You can find her email address below.

Thank You Examples and Templates

Email

Email thank yous can be just as effective, warm, and personal as anything handwritten.

Email makes it a little easier to personalize your message vs. a handwritten letter. You can use merge tags to automatically insert a customer’s name, the product ordered, that person’s company name, and more.

Here’s an example from Matthews Effects, a boutique guitar pedal builder based out of Washington.

This is likely a fully automated email that’s triggered when someone purchases a pedal through his online store for the second time. However, it doesn’t feel automated. The only thing personalized about this message is the name, but it radiates warmth and sincerity without extra personalization.

It’s short, sweet, and to the point. Plus, it’s unexpected. This message was sent in addition to the standard “thank you for your order” email confirmation that goes out with every order. This is a completely separate campaign that surprises and delights recipients.

Here are six thank-you email templates with varying levels of personalization. For consistency, these are going to be written from a fake business that we’ll call The Crooked Bookstore. In these examples, the business is a mystery bookstore that offers a book club subscription service.

For a first time buyer:

Hi Nancy,

From all of us at The Crooked Bookstore, welcome to our family! Thank you so much for your purchase of And Then There Were None. It’s a classic, and we’re sure you’ll love it!

We’re a small, carefully curated bookshop, and we stand by all of our titles. That means if you don’t like the book, you can trade it for any other book in our store. Just send your reply to this email and we’ll get everything sorted out.

Thank you again for choosing The Crooked Bookstore, we hope to hear from you again soon!

Your friend,
Zachary

For a repeat customer:

Hi Nancy,

I was so excited to see your name come across our order pile again!

Seeing a returning customer is always a good feeling. We know you have a lot of options when it comes to buying books, so it means a lot to us that you’d choose to purchase Absent in the Spring from us.

As always, we have a love-it-or-exchange-it policy, so if your new book doesn’t live up to the excitement of And Then They Were None, we’ll work with you to find something more your style.

Thanks again,
Zachary

For a one-year anniversary of being a customer (e.g., for a subscription service):

Hi Nancy,

Happy anniversary! We can’t believe it’s already been a year since you subscribed to our book club. Your continued support means so much to us. We hope to have many years reading and discussing our favorite mystery novels with you ahead of us!

Zachary

For someone who left positive feedback:

Hi Nancy,

I just saw the positive note you left about our store, and I wanted to send a personal thank you. It’s so rewarding to know that someone had a good experience with our business and felt compelled to share that experience with others. In this day and age, positive reviews are especially important to a business like ours.

Again, thank you so much. Please let us know if there’s ever anything you need.

Zachary

For someone who left negative or neutral feedback:

Hi Nancy,

I hope you don’t mind me reaching out. I couldn’t help but notice your negative review about your most recent purchase. It’s my hope that every transaction between The Crooked Bookstore and our customers is a positive one, and I’m so sorry to hear that this didn’t reach our standards.

I’d love to discuss with you exactly what happened and how we can make this right. Can you send me an email or call me at 555-123-4567?

Thanks in advance for your time, it’s greatly appreciated.

Zachary

For someone who ordered a product on back-order:

Hi Nancy,

Thank you so much for your patience with your purchase of A Pocket Full of Rye. It’s not usual for us to have products on backorder like this, but it does happen, and I want to thank you for understanding. We hope to have your new book in your hands in the next 5 days!

Until then, please let me know if you have any questions, or if there’s anything else I can do for you.

Zachary

Physical Cards

Thank you emails are always appreciated, but there’s something extra special about getting a physical thank-you card.
Thank-you cards don’t have to be fancy. They can be as simple as a blank postcard with your logo or a basic “thank you” design on one side and a handwritten note on the other.

While you can send these thank-you cards separately from any product you’re shipping, you can also drop a thank-you card into your package. A simple note that says, “Thanks so much, we hope you enjoy your new headband!” is a reminder that your package was packed by people who care about their customers.

Companies like Vistaprint and FedEx Office make it easy and affordable to buy branded thank- you cards in any quantity. For the sake of personalization, we do recommend that you hand write the message itself. If you’re feeling stuck on what to write, any of the examples in the email section would work great with physical cards, too.

Phone Calls

A phone call is one of the rarer ways to say thank you to a customer, and it’s understandable why that is. A phone call can feel invasive, and it’s impossible to automate. And unless you have a call center, it’s unlikely you’ll be able to reach out to every customer.

There are still times when it could make sense to reach directly out to a customer via phone to thank them. For example, if someone is a repeat customer who refers a lot of new business your way, a phone call would be an excellent way to say thank you.

Be Timely With Your Thank Yous

Let’s say you’re invited to a wedding and you get the happy couple a gift from their registry. You don’t really give it a second thought, and then months later, you get a thank-you card from them.

“Oh yeah,” you think. “I forgot all about getting them that knife set. Took them long enough to say thank you.”

The note is still appreciated but catches you off guard. You’re reminded that they didn’t take the time to send a thank-you note out sooner. It’s certainly better than no thank you at all, but there’s something off about it.

The same sentiment applies to your customers when you wait too long to send a thank you. A quick thank you shows that you’re at the top of their mind and that you’re valued. It also puts you at the top of their mind.

Thank You Notes Make Customers Happier Than You Think

According to a recent study, senders of thank-you notes consistently underestimate how happy recipients are to receive those notes. Senders of thank-you notes in at the University of Texas at Austin thought that these letters would seem insincere or would make recipients feel awkward.

In actuality, the letters made those who got them felt “ecstatic.” The study also showed that the letters took less than five minutes to write, on average. It also showed that recipients cared less about the exact language of the letter. What really mattered was the warmth.

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Thank-You Notes Are Important—Here's How to Write the Perfect One

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Many people underestimate the power of a simple handwritten thank you card. These days it seems easier to send a quick email, text message or make a phone call, but a handwritten thank you note says more. Sending a handwritten thank you note says that you went out of your way to sit down and write a special message to someone who deserves it. Sentiments that are personalized for the recipient truly have the power to make someone’s day better while elevating your appreciation for someone’s help, gift, or kind gesture. Sending custom thank you cards to your family and friends is the perfect way to express your gratitude on a deeper level for just about any occasion.

Sometimes it can be difficult to put our thoughts on paper. We’ve all struggled at times to find the right words to say when thanking family, friends, or associates. Although, one thing that we can remember is that everyone desires to make a lasting impression. No matter how hard it may seem to get started, if you use these easy step-by-step instructions you’ll be a professional at crafting your thank you notes in no time. Since this article about what to write in thank you note has a lot of information, you can jump to specific information below:

What to Write in a Thank You Note

You can simplify your thank you card writing process by sticking to a few core rules and tips that add clarity. Since you’ll want to craft the perfect note of gratitude, always assess your relationship with the recipient to guide your wording. Follow steps one through six below if you’re having trouble deciding what to write in a thank you note:

  1. Open your card with a greeting that addresses your card recipient. “Dear,” is a safe standby greeting that is commonly used for notes and cards. If you have a closer relationship with your card recipient  you may decide to just use the recipient’s name or even a nickname. One thing to make sure of here, is that you’re using the correct form and spelling of the person’s name and anyone else’s names you might be using in your thank you message.
  2. Write a thank you message to express your gratitude. Next, it’s your chance to say what are arguably the two most important words in the card: thank you. You’ll want to make sure your thanks makes an appearance at the beginning of any thank you message.  Although it seems like two short words, there are many different ways to say thanks. When trying to find the perfect words, just keep in mind whom it is you are speaking to and use your own personal style to guide your selection.
  3. Add specific details to your thank you card. To make each thank you note a one-of-a-kind, it’s important that you add specific detail to your thanks. What exactly is it that you are thanking this person for? Did they do something more, something that specifically made you feel special? If so, include that in the note. There are a lot of occasions that deserve a special thanks. Like we said before, people love to feel appreciated and remember that they might not even know that they made a special impact on you until you thank them for it. If they gave you a gift, now would be a good time to describe how you’re going to use it. If they threw you a party, tell them what your favorite part was. If you are close with the card recipient, you can include inside jokes, or anything special that the two of you share. Crafting a sincere and heartfelt thank you card message is all about personalization.
  4. Write a forward looking statement. Mention the next time that you may see them, inquire about something going on in their life or just let them know that they are in your thoughts.
  5. Reiterate your thanks. As you begin to close your thank you card, restate your reason for writing the note. Add details to say thanks in a different way. This also serves as a great way to signal that your thank you note is coming to an end.
  6. End with your regards. The sign off you select will depend on your relationship with the recipient. For more formal thank you letters like a post interview thank you note or a letter for your boss, select a professional closing. If you are crafting a more personal message for your wedding thank you notes or bridal shower thank you cards, you might select a warmer closing.

Thank you notes are appropriate after many different occasions. Anyone who throws a party, gives a gift or takes time to do something for you deserves to be appreciated. If someone went out of their way for you it’s nice of you to acknowledge it. There is no event, action or occasion that doesn’t deserve a thanks. Your thank you messages don’t have to be two pages long, short and sweet will do the trick.

We all appreciate our actions getting noticed, especially when we did something nice for someone. These thank you card templates and examples for various occasions should leave you with zero questions on what to say in a thank you card and will give you some ideas for proper appreciation.

Find Thank You Note Examples, Free Thank You Letter Samples and Sample Thank You Wording I'll show you how to say thank you with simplicity and style.

85 Ways to Say Thank You + Printables for Your Message

Thank You Card Messages

Sections on this Page

  • Clever Thank You Messages
  • Thank You Messages for Help
  • Thank You Messages for Gifts
  • Thank You Messages for Special People
  • How to Write a Thank You Message

Clever Ways to Say Thanks

Use these examples to help you get started writing. These will work even if you don't know the person well. If you do know the person well, add more specific and meaningful words. Find more specific types of messages further down the page.
  • Thoughtful and generous are two words I think of when I think of you. Thanks!
  • My hand is writing this message because the bottom of my heart cannot hold a pen. I am very much grateful, from the bottom of my heart.
  • I don't know how you did it, but you chose a perfect gift for a very picky person. Congratulations! And thank you!
  • I will try not to ever underestimate your generosity. You have proven that you have no limits to your generosity.
  • You are one of the most generous people I know, and I know a lot of people.
  • Thank you for giving me the opportunity to be grateful.
  • If you could see my face, you'd see the smile you put on it.
  • I would be grateful even if I didn't write this thank you card, but I wanted to let you know that I think you are cool. I couldn't find any "I think you're cool" cards at the store.
  • I appreciate the (gift name) you gave me. It is a really great gift. You are thoughtful, and I am blessed to have a (relationship title) like you. Thank you!
  • Thanks for knowing me and my weird taste. You did an amazing job finding a gift I love.
  • I don't know how you knew what I wanted. You blew me away with your thoughtfulness and generosity.
  • You are one of the most generous people I know. I was blown away when I opened your gift. Thank you!
  • You are a blessing in my life. This awesome, thoughtful, generous gift you gave me is proof of that fact.
  • I appreciate your support and generosity. Thank you for celebrating my graduation with me. The (money/gift cards) will be useful for (college/moving out/buying a car).
  • What a surprise! You never fail to surprise me every time you give me a gift.
  • How can I say thanks in a way that will express the gratitude I feel. How about a hug?

saying for thank you notes

WATCH THE VIDEO ON THEME: How to Write a Thank You Note - The Art of Manliness

There are exceptional benefits to sending a thank you card, but sometimes it's tough to know just what to say. In this article, you'll find helpful.

saying for thank you notes
Written by Kilabar
5 Comments
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