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Thank you email for second interview

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Thank you email for second interview
August 30, 2018 Holiday Thanks No comments

This article is the second article on the topic: Thank You Letters after Interviews.
Refer also the 1st article with more letter samples.

The article provides two samples that can be personalized for after the second interview thank you letter however they are good for after a first interview as well.

Thank You Letter Tips – Main purposes for thank you letter after the second interview

If you’ve just completed the second interview, there is a good chance that you are seriously considered for the said job. Therefore, the thank you letter shows your continued interest in the job and that you’re motivated to be selected.

  1. The thank you letter not only reminds the employer about you as an applicant but also restate your interest in the job.
  2. Sending this letter shows that you have an attention for details.
  3. It can be used to re-highlight your best strengths and skills fit with the job.
  4. You can include additional information/documentation requested by the interviewer accompanied with this letter.

How to Write a Thank You Letter after an Interview – template?

Here is a template to use as main suggested paragraphs by order:

  1. Start with gratitude towards the opportunity/time the employer gave you.
  2. Continue with expressing your interest in the job.
  3. Enclose documents if required.
  4. Reiterate your thanks and hope for future interaction/interviews.

1st: Thank you letter after an interview sample

Dear …
Thank you for taking the time to interview me for the [job title, example – elementry school teaching position] today.
I am grateful for the way you presented me the job [in details… if it was the second interview] and the company’s work culture. I’d like to tell you that I am impressed with the company’s reputation as well as the career growth/opportunity that you offer.

As I am very much interested in this position, my hope is that my competencies fit well with your requirements.
I am eager to bring my knowledge to the position, and believe that my [A,B,C] extensive experience I’ve already developed make me a good candidate.

I look forward to provide more information about my qualifications and the possibility of working with you.
Thanks you again for your time and consideration,
Sincerely
[Your Name]

2nd Sample: Thank You Letter after Second Interview

Dear …
I would like to express my gratitude towards the opportunity to speak with you today about the [job title]. As this was my second interview, I enjoyed learning more about the position avenues.

After our discussion, I am convinced that my competencies are a good match for the job requirements and believe I have a lot to offer.
If selected, my [A,B,C] experience and [D,E,F] skills can make a positive contribution to the team goals and that is why I am very interested in this opportunity.
As you requested, I am enclosing [documents].
I hope they are received by you in a positive light.

Please contact me if you need more information about my background and qualifications.
Again, thank you for your time, consideration and for all your efforts to arrange this (second) interview.
Sincerely
[Your Name]

Suggested reading:

Sample Interview Thank You Letters: Samples Follow Up Letters after Interview It is recommended to send a follow up thankyou letter soon as you completed a job interview. Check these free job interview thank you

After Interview: Thank You Email Example Thank You Letter after Interview A job interview may be the most important meeting that you have in your life. Therefore, it is necessary that you look into all the aspects

Phone Interview: Thank You letter after Phone Interview- Samples As a job seeker, you’d want to send a thank you letter after having interviewed by the interviewer. This is not only good for personal

Thank You Letters – Examples and Writing Do not hesitate to send thank you letters during your job search – it is only cordial for you to send a thank you email or letter once any

Thank You Letter after Interview: Samples and Writing Tips for … This article is the second article on the topic: Thank You Letters after Interviews. The article provides two samples that can be

How to Write a Thank You letter after InterviewIf you’d like to know how to write the thank you letter after the job interview, here is a template to use:
* Start with gratitude towards the opportunity/time the employer gave you.
* Continue with expressing your interest in the job.
* Enclose documents if required.
* Reiterate your thanks and hope for future interaction/interviews.

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If you’re here, you’re likely interested in knowing how to write an interview thank you letter.

In this guide, we explain exactly how to craft your own for any situation, offer a variety of free thank you letter templates, and even provide alternatives (if you’re feeling less traditional).

Table of Contents

  1. Following Up: How to Write a Thank You Letter After an Interview
  2. Interview Thank You Letter Templates
  3. Alternatives to a Traditional Thank You Letter

1. Following Up: How to Write a Thank You Letter After an Interview

The purpose of your letter is to thank your interviewer for their time, recap your strengths as an applicant, and express your anticipation for a follow-up. Although there are many ways to contact your interviewer, emailing is the simplest and most common follow-up method.

General Guidelines

Use these guidelines to ensure that your thank you note is on the right track:

  • Make it prompt. Your thank you note should be sent within 24-hours after your interview.
  • Make it professional. If you made a personal connection with the hiring manager during your interview, you can make a reference to it–but don’t overdo it.
  • Make it concise. Your follow-up, whether it be handwritten or typed, should not exceed one page in length. When detailing the reasons you’d be a strong candidate, keep in mind that you’ll just want to include the major highlights. Your letter should be used as a gentle reminder.
  • Make it interesting. Don’t write a generic thank you letter simply thanking the hiring manager for the interview, and giving him/her vague statements about your abilities and skills. Be specific and reference the conversation you had during the interview.
  • Make it well written. Make sure you’ve edited out all spelling and grammar errors. You don’t want to leave a poor final impression due to careless mistakes.
  • Use a professional letter format. Use a normal font such as Arial, Times New Roman, or Verdana in no larger than a 12 point size and no smaller than 10 point size. Use one-inch margins and no more than double-spaced lines. Avoid anything besides black text – emojis, fluorescent colors, highlighting, all caps, etc., are usually considered tacky. Handwritten letters should be legible, in black ink.

When writing your subject line in your email, make sure you use concrete numbers and words (no “soon, or quick, etc.). Also, be direct and clear – state the purpose of the email. Lastly, make sure to include your name!

Interview Thank You Letter Format

Use our interview thank you letter format, separated into individual paragraphs, to help you structure the perfect letter today!

1st Paragraph — Open your letter by thanking your interviewer(s) for taking time out of their busy schedules to discuss the available position at their company. Reference a personal connection you made with the interviewer and how it has increased your interest in the company and/or role.

2nd Paragraph — Use this section to expand upon the factors discussed in the interview which make you a strong candidate for the position. Explain how your educational background, the experience you gained in your previous role, and your noteworthy accomplishments will allow you to help the company reach its goals.

3rd Paragraph —[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

4th Paragraph — Close the letter by restating your gratitude for the interviewer’s time, your anticipation of their response, and an invitation to contact you if any additional information regarding your application is required.

The breakdown of an email looks something like below:

2. Interview Thank You Letter Templates

A strong thank you note ensures you will leave a good impression in the mind of the person who interviewed you. Luckily, we’ve made it easy for you to make a lasting impression with these free downloadable MS Word thank you notes. All you have to do is select the letter that matches the tone and style of your interview, customize it with your personal information, send it via email or post to the hiring manager, and wait for your job offer to arrive!

Professional Thank You Letter After Interview

If you attended a professional interview, your thank you letter should follow suit with a formal structure and tone. Begin by thanking your interviewer for their time and for the information they provided about the available position at their company. Use the rest of your letter to reiterate how your credentials, professional experience, education, and skills make you an ideal candidate for the position.

It’s appropriate to send a professional thank you letter after your interview in situations where:

  • The hiring manager has used formal communication in their written correspondence and in-person interactions.
  • The work environment of the company you’ve interviewed with places emphasis on professionalism.
  • You didn’t form a personal connection with the hiring manager during your interview.

Click Here to Download This MS Word Letter

Professional Thank You Letter After Interview (Text Format)

Professional Thank You Letter After Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

Thank you for taking the time out of your busy schedule to speak with me about the [Position Title] at [Company Name]. Learning more about [Company Name]’s internal processes, company culture, and planned expansion has only increased my interest in the role and this opportunity to join your team.

As discussed in the interview, my professional experience includes [Relevant Experience], [Relevant Experience], and [Relevant Experience]. I have a proven record of success in the [Industry], as demonstrated by the following noteworthy accomplishments, [Accomplishment], [Accomplishment], and [Accomplishment]. I’m confident that my extensive industry experience, collaborative nature, and dedication to success can assist [Company Name] in reaching the targets you described in our meeting.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Again, thank you for your time and consideration. I’m confident that I would be a valuable addition to the [Company Name] team. I look forward to hearing from you regarding the next steps in the hiring process.

Sincerely,

[Your Name]

Sincere Thank You Letter After Interview

If you’ve developed a personal relationship with your interviewer, it’ll likely be awkward if you send them a generic or formal follow up after your interview. Instead, opt for a sincere letter that allows you to express your professional appreciation for the opportunity to interview. Make sure you thank your interviewer for their time and attention to your application.

It’s suitable to send a sincere follow up email after your interview in situations where:

  • You’re honored to be considered for the position and hold the company you’ve interviewed with in high esteem.
  • The hiring manager made an exception for your application such as allowing you to submit your resume and cover letter via email after the position closed.
  • The hiring manager made a special effort to accommodate your interview schedule.
  • You would like to reference the personal connection you made with the hiring manager during your interview in an attempt to strengthen your application.

Click Here to Download This MS Word Letter

Sincere Thank You Letter After Interview (Text Format)

Sincere Thank You Letter After Interview

[Your Name]

[1234 Street Address]

 

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

I sincerely thank you for taking the time out of your busy schedule to discuss the available [Position Title] at [Company Name]. I was delighted to have the opportunity to learn firsthand about [Company Name]’s product and service offerings, company culture, and growth objectives.

I’m impressed by the opportunity your next [Position Title] will have to [Position Description], [Position Description], and [Position Description]. As we discussed, in my previous role, I was responsible for [Relevant Experience], [Relevant Experience], and [Relevant Experience], which makes me perfectly suited for the available [Position Title] at [Company Name]. Given my history of [Accomplishment] and [Accomplishment], I’m certain I can help [Company Name] achieve its pressing short-term goals as well as its long-term goals.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

I’m honored to be considered for a position on the [Company Name] team. I’m very much looking forward to hearing from you regarding the next steps in the hiring process. Please don’t hesitate to contact me if you require any additional information or have any questions regarding my application.

Sincerely,

[Your Name]

Formal Thank You Letter After Interview

If you’ve interviewed for a business professional position, it’s important to send a thank you email to the hiring manager after your interview. In a formal industry or company, a thank you note is used to demonstrate your professional competence and knowledge of business-related formalities. Failing to send a follow-up after your interview may hinder your chances of receiving a job offer.

Sending a formal thank you letter after your interview is ideal for situations where:

  • The industry or company you’ve applied for is known for placing emphasis on formality such as a bank or accounting firm.
  • The position you’ve applied for requires a high-level of formality to be used in your daily interactions with customers, clients, co-workers, and management.
  • The hiring manager conducted a formal interview in which you strictly discussed your application and avoided topics of a personal nature.

Click Here to Download This MS Word Letter

Formal Thank You Letter After Interview (Text Format)

Formal Thank You Letter After Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

It was a pleasure to meet you this afternoon. I appreciate you taking time out of your busy schedule to discuss the available [Position Title] at [Company Name]. I enjoyed learning about [Company Name]’s position as an industry leader, its mission statement, and its expansion plans.

As discussed in the interview, I have extensive experience in the [Industry] including [Relevant Experience], [Relevant Experience], and [Relevant Experience]. My proficient [Hard Skill] coupled with my robust [Soft Skill] has allowed me to make the following noteworthy accomplishments in my professional career: [Accomplishment], [Accomplishment], and [Accomplishment]. Given my proven record of success, commitment to quality, and leadership capabilities, I’m confident that I can assist [Company Name] in reaching the goals you defined in our meeting.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Thank you again for your time and attention. I’m I look forward to hearing from you regarding the next steps in the interview process. Please contact me if you require any additional information regarding my application.

Sincerely,

[Your Name]

Thank You Letter After Phone Interview

A phone interview is often the first stage in the interview process. Unfortunately, without face-to-face communication, it can be difficult to leave your interviewer with a strong first impression. Therefore, we suggest sending a personalized thank you letter to help the hiring manager remember select details from your phone interview. The added personal touch will increase your chances of receiving an invitation for an in-person interview.

It’s important to send a follow-up after your phone interview because:

  • It’ll prompt the hiring manager to invite you for an in-person interview.
  • It allows you to remind the hiring manager of your specific answers from your phone interview and associate them with your name and application.
  • It demonstrates that although you haven’t met the hiring manager in person, you’re serious about the position and interested in continuing with the application process.
  • It grants you the opportunity to provide information about your relevant skills, experience, or education which may have been missed due to a time constraint or faulty connection.

Click Here to Download This MS Word Letter

Thank You Letter After a Phone Interview (Text Format)

Thank You Letter After a Phone Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

Thank you for taking the time out of your busy schedule to conduct a phone interview with me this afternoon. I thoroughly enjoyed speaking with you about [Company Name]’s future projections as well as the opportunity to join the company as [Position Title].

As discussed in our conversation, I have over [Number] years of experience working in the [Industry]. Throughout my professional history I’ve been responsible for [Relevant Experience], [Relevant Experience], and [Relevant Experience]. This experience has allowed me to hone my [skill] and [skill] and accomplish [Accomplishment] and [Accomplishment]. Given my proven track record for success, I’m confident in my ability to help [Company Name] reach its goals and expand its position as an industry leader in the [Industry] market.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Again, thank you for considering my application and for organizing a phone interview with me. I look forward to arranging a date for me to join you in the office for an in-person interview. I’m confident that I would be an invaluable addition to the [Company Name] team.

Sincerely,

[Your Name]

Thank You Letter After Second Interview

If you’ve been invited to attend a second interview, congratulations–you’ve made it to what is likely the final round of the hiring process. Demonstrate that you’re a courteous and thoughtful professional by thanking the interviewer for their time and continued consideration of your application in a personalized thank you note.

It’s critical to send a thank you letter after your second interview because:

  • It’s your final opportunity to leave a good impression in the minds of the decision-makers involved in the hiring process.
  • It allows you to express your enthusiasm for the position and gratitude for being selected for a second interview.
  • It’s your final opportunity to address any undiscussed details regarding your application or the interview process.

Click Here to Download This MS Word Letter

Thank You Letter After Second Interview (Text Format)

Thank You Letter After Second Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

Thank you for inviting me to join you this afternoon for a second interview. My interest and enthusiasm for joining the [Company Name] team in the [Position Title] position has continued to grow with each of our meetings. I especially enjoyed gaining a more in-depth understanding of the logistical role I’d fill as [Position Title] in the company structure.

As discussed in the interview, in my previous role as [Previous Position Title] I gained valuable experience [Relevant Experience], [Relevant Experience], and [Relevant Experience]. Throughout my professional career I’ve developed a proven record of success as demonstrated through the following accomplishments [Accomplishment], [Accomplishment], and [Accomplishment]. Given the opportunity to join your team, I’m confident that my initiative, determination, and dedication to success can assist [Company Name] in its expansion and future goals.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Again, thank you for taking the time to conduct a second interview with me. If you require any additional information or have any questions don’t hesitate to contact me. I look forward to hearing back from you, and hope to continue moving forward with [Company Name].

Sincerely,

[Your Name]

Thank You Letter After Group Interview

It can be difficult to form a connection with the decision-makers involved in the hiring process during a group interview. Luckily, sending a thank you email after your interview is an easy way to leave a lasting impression in the minds of your interviewers.

A thank you letter after a group interview is helpful because:

  • It demonstrates that you’re a thoughtful and courteous individual who understands the importance of professional politeness.
  • You can highlight relevant credentials or experience which may have been missed during your interview.
  • It gives you the opportunity to clear up any misconceptions or elaborate on a point in the interview you wish you’d covered more clearly.

Click Here to Download This MS Word Letter

Thank You Letter After Group Interview (Text Format)

Thank You Letter After Group Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name] and [Hiring Manager’s Name]

I would like to thank you [Both/All] of you for taking the time out of your busy schedules to discuss the available [Position Title] with me this afternoon. The detailed description you provided of [Company Name]’s business processes, company culture, and internal initiatives has only heightened my interest and enthusiasm for the role.

As discussed in the interview, I have over [Number] years of experience in the [Industry]. I’ve developed proficiency and expertise in [Relevant Experience], [Relevant Experience], and [Relevant Experience]. Throughout my professional career I’ve achieved many noteworthy accomplishments such as [Accomplishment], [Accomplishment], and [Accomplishment]. My extensive experience, proven record of success, and initiative make me the ideal candidate to assist [Company Name] reach the goals you described in our meeting.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

It was a pleasure to meet you [Both/All] this afternoon. Thank you for your time and considering my application. I’m confident that I would be a strong addition to the [Company Name] team. I look forward to hearing from regarding the next steps in the hiring process.

Sincerely,

[Your Name]

3. Alternatives to a Traditional Thank You Letter

A tricky dilemma faced by applicants deciding how to thank an interviewer. This is hard because different hiring managers might have different expectations, companies might have different cultures, or your personality just doesn’t suit some kinds of responses. Here is our list of methods for following up and useful advice on how to compose your message.

 Phone Call

The direct phone call to a hiring manager can also leave a strong impression. Be careful though- this method isn’t always appropriate.

How to follow up with a phone call

  • If you can, ask for the hiring manager by name. Do your research. If not, ask for “the hiring manager.”
  • Be friendly.
  • Identify yourself first thing. State your name, then your purpose, e.g., calling to check on an application, calling to say “Thank You” for an interview, etc.
  • Avoid word-vomit. You will likely be anxious and want to get out everything you say. Be measured, wait for them to finish speaking, and don’t hog the conversation.
  • Call at convenient times. Morning or mid-afternoon are best. Don’t call right at 4:59.
  • If it helps, prepare a script. Avoid reading directly from your script however. Think of them as “notes.”
  • If the hiring manager or interviewer isn’t available, leave a message and don’t call back for at least a week.
  • If your call was to thank the interviewer for an interview and they weren’t available, send an email at this point.

If the manager isn’t there, instead of calling back, consider writing an email and stating you called. You’ll get credit for having made the call and your message is sure to get to the interviewer.

 Card

The card functions like the letter, but adds a more informal and personal touch to the process. Cards can be small and straight-forward, or they can be a fun way to show a little bit of personality. Obviously gauge the company and interviewer as to how they may respond, but cards have proven useful to many applicants.

How to write a card

  • Choose the right card. If you want to go with something humorous or silly, make sure that matches the personality of the company or interviewer. When in doubt, play it safe.
  • Don’t write too much. You should only use a card if you don’t have so much to say beyond “thanks” and that you’re very interested in the position.
  • Like the letter, you can prepare a card before an interview and then write it immediately afterwards.
  • As you will probably have to write a card by hand, make sure your handwriting is legible and neat. If it’s not, then avoid sending a card.
  • Avoid making a card on your own, unless you can do it at a professional level. Otherwise just buy one – you don’t want to come across as tacky.
  • If you decide to buy a gift, make sure you send a card as well.

 Gift

This one is the riskiest and most expensive, but it also lays it on thick that you want a position.

How to follow up with a gift

  • Pick something the interviewer will find useful or related to the function of the company
  • If you send something general (a gift basket, candles, etc.), make sure you also include a card expressing gratitude as well as identifying yourself.
  • Don’t go overboard – the gift tactic is highly delicate, and for most interviews we don’t recommend it. However, if the interview process has been an exceptionally long one, and if you have developed a relationship of sorts with the organization, a gift could be appropriate. Just don’t spend too much or buy something inappropriate (like flowers or gag gifts).

Which is Best Follow-up Method?

“So,” you might be asking, “which option should I use? Which is best?”

In our collective opinion, we recommend an email first, and a letter second. The email is a surefire way to make sure you get seen and can efficiently convey your thoughts about the interview as well as your gratitude.

The letter does this as well, but it really should mostly be used in the most formal of interviews. Think finance and law, not tech and service. However, we can’t be there to judge every situation, so use your best judgment, think about the personality of the interviewer and the culture of the company, and pick the best option for you. One word of warning – don’t pick more than one. Just like giving a gift can seem like too much, an email and a letter can seem like you are kissing up and kind of begging for the job. Choose one option, do it well, and let it be.

Written by Mollie Moric

Mollie Moric is a Career Advisor at Resume Genius. She firmly believes that a passionate, fulfilled, and empowered workforce is the key to a successful company. She is dedicated to providing the necessary training,... more

You should always follow up by email after an interview. You've already even sent your first follow-up thank-you email letting your interview.

Follow-Up Email Examples For After the Interview



In general, there are three kinds of follow-up emails you can send after an interview: one to your interviewers immediately after the interview, a second follow-up if you haven’t heard back, and a “check-in” email to stay in touch for networking purposes. In the best case, you only need to send one email—a note that thanks your interviewers for their time and expresses your enthusiasm for the job.

Related: Guide to Thank You Notes

Sometimes, weeks can pass after an interview without a response from a potential employer. If this happens, you can send a second follow-up email to check in. Finally, you can send an email asking to stay in touch with the hiring manager. If you didn’t get the job, this is a great way to expand your network and learn how to improve your chances the next time.

Below, we will discuss the best ways to write follow-up emails for after the interview including examples.

Overview: Writing a follow-up email after the interview

Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.

Writing a thoughtful follow up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow up.

How to write a follow-up email

In your interview follow-up email, start by thanking your interviewer for their time. Be sure to highlight the ways your talents align with the role. Refer to your notes from the interview and the job description to choose words or points from your conversation that will resonate with the reader. Communicate your enthusiasm for the job by restating your interest in the position and your conviction that you are the right fit for the position.

Here is a step-by-step guide to writing a follow-up after an interview:

1. Start by choosing the right subject line

The best subject lines in your followup email are clear, concise and convey appreciation for your interviewer’s time.

Here are the best interview follow-up email example subject lines:

2. Open your first paragraph with a thank you

In your first paragraph, mention the specific job title, thank your interviewer for their time and express your continued interest in the job and company.

3. Talk about your interests, goals and experience

In your second paragraph, note the company’s name as well as a conversation point and/or goal that seemed especially important to the person you spoke with. Connect that point to your experience and interests. Get as specific as possible while keeping it short and to-the-point.

4. Set yourself apart from other candidates

In the final paragraph, close with a summary statement on what sets you apart as a candidate and what you’ll bring to this new opportunity. Invite them to ask you any additional questions and close by saying you’re looking forward to hearing back.

5. End with a signature and your contact info

Close your email by including your signature and contact information.

Interview follow-up email examples

Here are several examples of follow-up emails you might use during the hiring process. Below, we will discuss when and how you should send each and tips for writing them.

1. Short interview thank you email example

A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, you’ll want to be concise:

Subject line: Thank you for your time

Dear Ms. Owekwe,

Thank you for taking the time to speak with me about the Marketing Coordinator role. It was great to meet with you and learn more about the position.

I’m very excited about the opportunity to join Horizon Marketing and am particularly interested in the details you shared about the upcoming launch of the brand campaign. I’m enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.

After our conversation, I’m confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of Horizon. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.

Thanks again,
Jerry Mendelson
555-555-5555
[email protected]

2. Long interview thank you email

In the long version, you have more opportunity to explain your skills in detail (although you’ll notice that this long version is still relatively short). This is appropriate after an in-person interview or other meaningful interaction during the hiring process.

Subject line: Thank you for your time

Dear Mr. Jefferson,

Thank you very much for your time yesterday — it was a pleasure speaking with you about the Account Executive role. From our conversation, it’s clear that ABC Inc. has the energetic and hard-working environment I’m seeking.

I especially enjoyed discussing your need for someone who can create value and insight during client conversations. It’s an interesting challenge, and I’ve continued reflecting on it since our meeting. Over the last few years, I’ve encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation, over simply delivering information, has been one of my most successful tactics in overcoming those roadblocks and one reason I’ve routinely exceeded my quotas.

In my relationships with clients, I focus on building trust and boosting credibility, and I’m excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.

Thanks again,
Jaime Peterson
555-555-5555
[email protected]

Keep in mind, particularly for the longer version, that you’ll want to spend time customizing the elements to your specific experience and the interview conversations. The more you customize these general examples, the more you’ll stand out as an applicant.

3. Checking in email

If you haven’t heard back from a potential employer after your interview or after your post-interview follow-up, you can send a “checking in” email, ideally to the recruiter. You should send this email if you haven’t heard back after two weeks since your interview.

Keep it concise. Indicate that you’re looking for more information without being overeager:

  • In the subject line, include the job title you interviewed for.
  • Send this email to the recruiter. They are the most likely to be up-to-date on what’s going on in the hiring process.
  • Keep it to one paragraph indicating that you are still interested in the job and looking for an update. Offer to provide additional information if they need it. Sign off with a thank you.

Subject line: Checking in RE: Marketing Coordinator role

Dear Yesenia,

I hope you’re well! I’m checking in on the Marketing Coordinator role. It was great to meet with the team earlier and I’m looking forward to your update. Please let me know if there’s anything else I can provide to assist in the decision-making process.

Thank you,
Rachel Cole
555-555-5555
[email protected]

You don’t need to worry that checking in makes you seem desperate or annoying. The truth is that these decisions take a different amount of time at each company. You’re simply giving them a gentle nudge for an update. And, if you really want the job, there’s no harm in reiterating that.

4. Staying in touch email

If you still haven’t heard back after checking in or you’ve learned that you didn’t get the job, you can still venture to stay in touch with the hiring manager. The goal of this email is to establish a professional relationship with a person who can help you grow.

Just like your checking-in email, this one is short:

  • Send this email to the hiring manager. This person is probably at a senior level and could be a potential mentor if you’re looking to grow in this field.
  • In your first paragraph, mention what about them you found interesting or inspirational.
  • Limit to two paragraphs and include a proposed timeframe for a phone call or coffee meeting.

Subject line: Staying in touch

Dear Robert,

Hope you’re well. I’m reaching out to say thank you again for your time and consideration. I sincerely enjoyed my conversations with you and others at ABC Inc. In particular, I found the details you shared of your own career path very inspirational. As someone who’s aspiring to build my career in manufacturing, I’d love to learn more about how you’ve developed and applied your skills.

I know you’re busy, but if you have 20 minutes to spare, it would be great to get on your calendar. Are you available for a phone or coffee chat sometime in the next few weeks?

Thanks again,
Henry Ramirez
555-555-5555
[email protected]

Be aware that if you received a firm “no” on this job, it is highly unlikely that this email will change that. What it can do, however, is reinforce your interest in the company and indicate to the hiring manager that even though you may not have been the right fit for this job, there may be a future role for which you are well suited.

Read more: Become a Networking Expert in 7 Steps

Follow-up email tips

If you don’t get a response to your emails, follow up one more time. Most people aren’t ignoring you on purpose. They’re genuinely busy and your email has likely slipped their mind. As long as you are gracious and polite rather than pushy, these follow-up emails are simple indications of your interest and goodwill.

Here are some additional interview follow-up tips you should consider when writing your own:

  • If there’s something you forgot to say or want to elaborate on from your interview, this email is a great place to mention it.

  • Send your interview follow-up email within 24 hours.

  • Start with the name of the person who interviewed you. Use their first name if you are on a first-name basis. If not, include “Mr./Ms.” and their last name.

  • Choose an appropriate length. More concise is appropriate for most cases.

  • Close the letter with your name and contact information, including your phone number and your email.

  • Carefully proofread before you hit send. As with everything else you’ve sent to potential employers, give your follow-up a final edit before you send it.


Want to start creating your own resume on Indeed?

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(Don’t worry if your resume isn’t perfect – you can always edit it later and keep it private until you’re ready.)

Thank You Email After an Interview: 6 Samples for All Jobs (+Tips)

thank you email for second interview

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Although it is not in the public domain, potential employers love it when the shortlisted candidates express gratitude after an interview. You even feel better after sending a thank you email after second interview.It is naturally distressing when you forget to send a Thank You Letter After Job Interviewto the potential employer. Although saying thank you does not guarantee that you will get a job, it might greatly play part in ensuring that you land that dream job of yours.

Sample Thank You Email After Second Interview Template

Download

This thank you email is to be sent after your second interview where you will express how grateful you are for the interview and that you are confident about your skills which befit the organization’s needs.

Thank You Email After Second Interview Example Template Download

Download

You will begin this email with a note of thanks for the opportunity of a second interview. Next, the email shares that how your experience in the previous company has equipped you for the prospective job.

Example of Second Interview Thank You Email Template

Download

The thank you email proceeds with thanks for a second interview. It continues by discussing how strongly you feel about being a suitable candidate for the job at the organization.

Format of Thank You Email After Second Interview Template

Download

You are getting a pre-structured thank you email format here which you have to modify as per your particular data before sending it to your interviewer as a note of thanks for 2nd interview.

Follow up Thank You Email After Second Interview Free Word Format

You can send the mail as a normal text or use email word, pdf or excel template to prepare your email of appreciation. You may also like Thank You Email After Interview

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Yes, you need to write a thank you email after an interview if you want to if you' re looking for a quick follow up after the first or second round interview and want.

2nd Interview Thank You Letter

Congratulations on your job interview — you've gone into the office, had your interview and nailed it. You've already even sent your first follow-up thank-you email letting your interview know how much you appreciated their time and how excited you were to talk about the next steps.

But they never responded to your first follow-up email, and now it's been a few weeks since you've had the interview. You're probably wondering if they've forgotten all about you, or if you've been passed up for the job. Maybe another candidate really did get the job over you, or maybe the company is still busy doing interviews. Whatever the case, you have two options: wait patiently or send another follow-up email.

When You Should (and Shouldn't) You Send Another Follow-up Email

There are times when you certainly should and shouldn't send a second follow-up email.

When You Should Send Another Follow-Up

  • When you really want the job, but it's been a few weeks since you've gotten any word.
  • When you were told to expect to hear back by a certain date, and that date has passed.
  • When you were promised a follow-up interview or call, but you don't know the details to it.

When You Shouldn't Send Another Follow-Up

  • When you think you'll probably reject the offer if you do indeed get it.
  • When it's only been a few days, let alone hours.
  • When the interviewer mentioned that it'd be a few weeks before you hear back, but to be patient.

Tips for Sending a Follow-up Email

If you decide to go ahead with sending a follow-up email, there are some tips you should certainly keep in mind.

  • Always personally address the interview or person to whom you're contacting.
  • Always thank the interviewer for their time.
  • Always express your enthusiasm for the job.
  • Be sure to include any details, materials, experiences or other valuable pieces of information that you forgot to share or mention.
  • Always close your follow-up email with a call to action or the assumption (as opposed to the hope) that you're going to speak soon.
  • Proofread and edit your email before sending it.

What Are Some Examples of Follow-up Emails to Send?

Here are five examples of second follow-up email templates you can steal for yourself.

1. The "Nice to Meet You, Let's Do It Again Sometime" Follow-up Email

Hi [First name],

I hope this email finds you well! I just wanted to touch base once more, as it was so nice to meet you at your office [date of interview]. Thanks again for your time. I really enjoyed learning more about the position and [something you discussed].

As I mentioned in my last email, I’m really interested to hear more about your [company], as [reason why you’re interested]. If you have time in the coming weeks, let’s [follow-up action]. I’m free on [dates], if any of those dates and times work for you.

I'm looking forward to keeping in touch.

Best,

[Your name]

2. The "I Figured I'd Give You Another Try Here" Follow-up Email

Hey [First name],

I just sent you an email last week, but I figured I'd drop you another quick line in case you missed it. I know it's been a crazy week with [reason why the week may have been crazy, such as the holidays].

I just wanted to thank you again for taking the time to meet with me to discuss the position in more detail. I really enjoyed learning more about your company, and I look forward to talking more about the next steps. Please let me know if there's anything else you need from me in the meantime.

Thanks!

[Your name]

3. The "Thanks Again" Follow-up Email

Dear [First name]

I just wanted to say thank you again for taking the time out of your busy schedule to talk to me about [the position] with [company name]. I appreciate your time and consideration.

After meeting with you and your colleagues, [names of colleagues], I believe that my experience posits me as the perfect candidate for this position. In addition to my enthusiasm for [the field], I would bring the [XYZ skills] necessary to get the job done.

I am reaching out once more to express that I am very interested in working for you and sincerely look forward to hearing from you soon. Please feel free to contact me at any time if you need any more information.

Thank you again,

[Your name]

4. The "I Have Another Question" Follow-up Email

Dear [First name]

It was a pleasure meeting you a few weeks ago and discussing the [position] at [company]. I really appreciate the time you took to interview me for the role.

I enjoyed meeting everyone on the team and appreciate their honest answers to my questions about the role and company. The more I spoke with you and your team, the more I was convinced that my experience and my passion for [industry] make me a strong candidate for this position. I've been thinking a lot about the job since talking with you, and I wanted to reach out with just one more question since our last discussion.

[Question about the position.]

Thank you again for your time and consideration.

Best,

[Your name]

5. The "I Have More Materials for You" Follow-up Email

Dear [First name],

It was a pleasure to finally meet you after our many emails and phone conversations regarding the [position]. I truly enjoyed learning more about the [role] and [department] at [company]. And I appreciated you answering all of my questions.

I know we'd discussed my resume and how I feel that my previous experiences position me as the perfect candidate for this position. I've gone ahead and reached out to former employers who can vouch for my skills so you're not only hearing it from me. I'm attaching three reference letters that I'd like to share with you — I hope you find these helpful in making your final decision.

Best regards,

[Your name]

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AnnaMarie Houlis is a feminist, a freelance journalist and an adventure aficionado with an affinity for impulsive solo travel. She spends her days writing about women’s empowerment from around the world. You can follow her work on her blog, HerReport.org, and follow her journeys on Instagram @her_report, Twitter @herreportand Facebook.

thank you email for second interview

WATCH THE VIDEO ON THEME: How To Follow Up After A Job Interview - Interview Follow Up Email Template

Check out the eight biggest ways you can bomb your interview thank-you email and learn how to steer clear of them.

thank you email for second interview
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