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Thank you for taking the time to meet with me

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Thank you for taking the time to meet with me
July 09, 2019 Holiday Thanks 3 comments

Верхняя часть машины была прозрачной, и сквозь стенки Элвин мог видеть ряды роскошно отделанных кресел. Не было и намека на вход. Вся машина парила на высоте полуметра над единственным металлическим прутом, который уходил вдаль, исчезая в одном из туннелей. Невдалеке другой прут вел в соседний туннель, но машины над ним не .

If you’re going to invest 30-60 minutes in meeting with someone, you owe it to yourself and whoever you met with to send a follow-up email.

Like baseball, network relationship management is a game of inches where the difference between winning and losing is rarely decided by grand gestures; more often than not, the winner is the person who took the small extra steps.

This is especially true if you’re competing in a commoditized market where the difference between you and your competitor is marginal. Think of sending follow-up emails as one of those small extra steps that can make the difference between victory and defeat.

Besides, when you look at the minimal time and energy investment involved in writing a follow-up email to your meetings, it’s really a no-brainer: If you want to fully leverage the power of your network, you need to send follow-up emails. [Tweet this!]

Why Most People Fail to Consistently Send Follow-up Emails

This probably isn’t the first time you’ve thought about sending follow-up emails. In fact, it probably isn’t even the first time you’ve tried to make this practice into a habit.

And the first couple days of your initial attempt probably went really well. But then something happened; a crisis arose. You invest all of your time and energy into resolving the crisis and, as a result, forget about sending follow-up emails.

The crisis ends, but the emails don’t begin again. Sound familiar? It’s the classic story of well-intentioned habits being crushed before they’re fully-formed.

If you’re ready to commit to this habit again, here’s a quick tip to streamline the process and make it easier to remember to send those emails, no matter what happens: Create a follow-up email draft before the meeting.

Obviously this draft can’t be too specific or detailed since it’s being written before the meeting is taking place, but that’s okay. You can always flesh it out after the meeting. Here’s an example of what this email draft might look like:

“Hi Sachin,

Thanks for meeting with me today. I enjoyed our meeting very much and look forward to meeting you again.

Cheers, Patrick”

Once you’ve got this email sitting in your drafts folder, it’s hard to forget to send it. All you’ve got to do is personalize it once the meeting wraps up. Speaking of which, let’s talk about …

How to Write a Great Follow-Up Email

An effective follow-up email has three components:

  • A “Thank You” component,
  • A “Common Ground Reference” component, and
  • A “Key Takeaways” component.

Let’s walk through a three-step process to create a follow-up email with these three sections.

Component I: Thank You

Saying “Thank you” is usually a given in follow-up emails, so why even mention it? Simple: Because gratitude is one of the most powerful ways to make a connection. That, and because there are two ways of communicating thanks: One is just saying it, the other is meaning it.

One is a standard phrase, the other is a little more thoughtful. Think of it as the difference between “What’s up?” and “How are you doing today? You seem quite happy.”

Using sentences like, “I really appreciated the time you spent with me today. I hope it was time well spent for you, too” or, “Let me start by saying thank you for your time today” are a great place to start.

If you can fortify these statements by adding specific reasons why you’re thankful, that’s even better. For example: “I learned a lot from your suggestions today,” or, “I feel I will be able to act upon the advice you offered.”

The key is to make sure your recipient perceives that you are genuine. Here’s how this might look in practice.

Example I: Thank You

“Hi Sachin,

Thank you for taking the time to meet with me today, I really learned a lot from your suggestions. I enjoyed our meeting very much and look forward to meeting you again.

Cheers, Patrick”

Component II: Common Ground Reference

This component adds a sentence about what you enjoyed about the meeting and what you have in common with those you met with. It has three primary benefits:

  • It personalizes the email so it doesn’t look like you’re just sending out a pre-written template. This will likely cause the other person to perceive you as caring, thoughtful, and attentive.
  • People are attracted to positivity. By highlighting a positive element of the meeting, those you met with are likely to have a better opinion of you and think of the meeting as a success.
  • Common ground is the source of all connection, and this component allows you to establish that common ground quickly.

Here’s how this might look in practice.

Example II: Common Ground Reference

“Hi Sachin,

Thank you for taking the time to meet with me today, I really learned a lot from your suggestions.

I enjoyed our meeting very much, and was particularly intrigued by your passion for tea. As you know, I love tea as well; and it’s not every day that I run into someone who appreciates a great cup of tea.

I look forward to meeting you again.

Cheers, Patrick”

Component III: Key Takeaways

This final component is your opportunity to show that you’re committed to this relationship by going the extra mile.

Use this section to sum up all commitments given and received. This will underscore the productivity of the meeting and create confidence that you are going to follow through.

In addition, this component also creates an informal agreement that the other party will follow through as well.

For a powerful way of leveraging these commitments (and other vital sources of meeting information), click here to learn about Meeting Debriefs.

Here’s how this might look in practice.

Example III: Key Takeaways

“Hi Sachin,

Thank you for taking the time to meet with me today.

I enjoyed it very much, and was particularly intrigued by your passion for tea. As you know, I love tea as well; and it’s not every day that I run into someone who appreciates a great cup of tea.

  • Besides getting to know you a lot better, there are three key takeaways from our meeting:
  • You are in need of hiring great engineers and find that very difficult to accomplish in today’s economy.
  • We agreed to meet next week to discuss how we could work together to overcome this challenge.
  • I offered to introduce you to Riviera Partners, one of the top engineering recruitment firms in Silicon Valley.
  • If you feel I left out any other important aspects of our conversation, please let me know.

Again, I enjoyed our meeting very much and look forward to meeting you again next week.

Cheers, Patrick”

Find an Approach that Works for You

Do you see how those three components work together to create an email that your recipients are likely to perceive as relevant, valuable, and meaningful? At the very least, it’s much better than sending no follow-up email at all.

But at the end of the day, keep this in mind: Focus on the components of a great follow-up email; not my specific examples. You don’t need to use my exact words; they might not be right for you.

The most important rule in Network Relationship Management is being genuine and staying authentic. If you say, “I’d never write that way,” that’s fine! Then ask yourself, “How would I communicate gratitude, establish common ground, and sum up the key takeaways?”

We all have our own style. Find yours, and start following up.

Further Recommended Reading

Create “Wow” Moments in Your Relationships with the Meeting Debrief

Follow-up emails are just one common part of a greater whole I call the Meeting Debrief. In a nutshell, this concept is all about collecting and acting on the most valuable information you learn about someone over the course of a conversation. Check out this article to supercharge the ROI of your meetings and, as a result, your relationships.

Back-to-Back Meetings Poison Your Productivity. Here’s the Antidote.

Follow-up emails might be a great idea in theory, but theory only takes you so far. At the end of the day, you’ve got to actually send them; and finding the time to do so can be a problem when your calendar’s booked back-to-back. Check out these two quick-and-easy tactics to break the endless meeting cycle and make time for what matters most.

How to Make Professional Introductions and Write Business Introduction Emails That Deliver Massive Value to Your Network

One of the most common commitments made in meetings is an introduction. The problem is, most people vastly underestimate the introduction process. To truly make it a relevant and valuable experience for both parties, it takes more than a simple intro email. Check out this article for a full walk through of the introduction process.

Patrick Ewers 2018-11-15T15:11:14+00:00

Patrick Ewers is the founder and CEO of Mindmaven, an executive coaching firm and educational platform focused on helping startup CEOs, executives and their team members achieve their fullest potential and generate game-changing opportunities by better leveraging the most valuable relationships in their network.

For a thank-you note for an interview, begin by telling the person exactly why you are thankful. “Thank you for taking time to meet with me.

S Nicholas

Thank-you letters are always a good idea when following-up after an interview, to thank a professor or colleague for a letter of recommendation, or simply thanking a friend or family member for a gift.

A hand-written note on simple stationary is preferable. Begin by writing the date in the upper right corner. Skip down a line and on the left side of the page, write your salutation (Dear Mr. Smith). Skip down a line and indent roughly five spaces.

For a thank-you note for an interview, begin by telling the person exactly why you are thankful. “Thank you for taking time to meet with me yesterday for an interview.”

Continue by writing two or three sentences expanding on that for which you are thankful. “I appreciate the amount of time you spent with me. Your company is impressive and I was excited to learn more about what you do. I valued the questions you had for me.”

Begin a new paragraph and write two or three sentences explaining your expectations. For an interview, consider this: “I look forward to hearing from you soon about the position for which I interviewed. I am available by phone or email at any point if you have further questions.”

Close by reiterating that for which you are thankful. “Thank you again for taking time to interview me.” Close by using a word that expresses both thanks and formality. The word “regards” is perfect for an interview thank-you.

If you are sending a thank-you note for a letter of recommendation, begin by thanking the person for their action. “Thank you for writing a letter of recommendation for me.” After the opening sentence, write two or three sentences expanding on why you are thankful. You might want to say: “I appreciate the amount of time you spent writing a letter for me. I value your time, and am thankful you were able to help me in this way.”

Begin a new paragraph, and expand on how you feel that letter of recommendation will help you. Those who are willing to write a good letter of recommendation would be pleased to hear how their efforts may help you. “Because I studied under you for three years, your knowledge of my work-ethic is the most valuable asset in my job search. I felt this prospective employer would greatly appreciate your insight into my work.”

End by reiterating your thanks, and offering to help them, if possible. “Mr. Smith, thank you again for taking time to write a letter of recommendation for me. If I can ever be of service to you, please contact me. I will always be available to help my college mentor.”

For the closing, “regards” might be a bit too formal for someone you know well enough to ask for a letter of recommendation. “Sincerely,” “fondly,” or even “best regards” would be an appropriate closing phrase.

For a thank-you note for a gift, after the salutation, get to the point, thanking them for the specific gift. “Grandmother, thank you for the beautiful tea set.” Then spend two or three sentences explaining why you are thankful for that gift. “I appreciate the amount of time you spent in picking out such a perfect gift for me. I can tell you put a lot of thought into the tea set. I am grateful for your attention.”

For a family member or friend who gave you a thoughtful gift, they would love to know why you like the gift and how you will use it. “I plan to use this tea set at my very next party. I host a monthly brunch for my friends, and this will be sure to get a lot of comments and compliments.”

Close by reiterating your thanks. “Thank you, again, for taking time to pick a gift that suits me so perfectly.” For someone you know well, an intimate word of closure is preferred. “With love,” “your friend,” or even “wishing you well” would be appropriate.

For any type of thank-you letter, it is important to be sincere, to thank the person for their time, and to let them know you appreciate them. A thank-you letter doesn’t have to be long, but each sentence must be carefully thought-out so that even a short note will be packed with your gratitude.

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Posted under : Resources,Writing Styles and Formats,Writing Tips

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Sending a thank you note is a must after every meaningful professional encounter. Blow it off and your candidacy could be DOA and/or your reputation tainted. A poorly written thank you could produce the same results. So what may seem like a quick and easy afterthought, the content of the thank you – what you say or don’t say – can play a much bigger role than you think. I have counseled scores of legal professionals on the art and skill of saying thank you – and over the years, have learned a great deal about what resonates…and repels employers. So before you put pen to paper or fingers to keys, I recommend that you give the content of your thank you some careful consideration and consider my advice below.

There is no secret sauce to writing the perfect thank you – as there are many ways to write an effective note of appreciation. But there are a few key guidelines to keep in mind:

  • Keep it short
  • The tone should be positive, friendly, professional and not overly formal or familiar
  • Express appreciation for the person’s time in meeting/speaking with you
  • 1 or 2 sentences about what you enjoyed about your conversation
  • Reiterate interest (if interviewing for a job)
  • No typos!
  • Fonts:  Should not be too big or too small, Black color preferably, Conservative/Common font style
  • Refrain from emojis, smiley faces, winks and too many exclamation points (!!!!!!!!!!!!!!)
  • Send within 24-48 hours of your interaction
  • Email is the standard form today, but if you’d like to opt for handwritten, go for it

Below are a few thank you note examples:

  1. “Dear Robert, Thank you for taking time out of your busy day to meet with me about the General Counsel opportunity with Company X. It was great to learn about your company’s plans for growth and how a legal partner would help advance the company’s goals. I believe my industry experience as well as my broad background as a General Counsel would add great value to this new role. I would welcome the opportunity to meet your colleagues and look forward to hearing from you soon. Best Regards, Joan”
  2. “Elena, It was such a pleasure meeting you today. I appreciated getting to know you and learning more about your background as a corporate lawyer. I’m just starting my search for summer internships and your advice will be invaluable as I interview with law firms. Many thanks again. I look forward to staying in touch. Best, Chris”
  3. “Hi Mary, thanks for your time to speak with me about the real estate associate position with your firm. The firm’s developer practice is the best I’ve seen and I feel is well aligned with my background working with similar clients. I appreciate that you would like an associate who can hit the ground running and my six years of real estate experience would enable me to easily do so. I am very interested in the opportunity to work with you and your group.”
  4. “Tim, it was great catching up today over lunch. Thank you for taking the time to listen to my new business idea. I value your opinion and I found your suggestions to be very helpful. I’ll keep you posted on my progress! Thanks again, Tony”
  5. “Julie, thank you for meeting with me today about my job search. I appreciated your insights about the market and the best strategy for maximizing my options. I look forward to implementing your suggestions and will keep you posted on my progress. In the interim, please keep me in mind as interesting opportunities arise. All the best, Ava”

A thank you note does not have to reach Shakespearean heights, but it does have to convey your message succinctly and effectively. While there are no hard and fast rules, writing a good thank you takes a little time, effort and understanding of the basic guidelines. So practice your prose and make your next thank you note an inspiration for an encore performance.

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Thank you notes are a polite way to extend gratitude to someone for a variety of . I wanted to say thank you for taking the time to meet with me this morning.

How to Write a Thank You Note for Any Occasion (With 3 Examples You Can Use)

No matter the setting, a thank you letter can keep the lines of communication open between you and the recipient, and that's certainly a good thing. Before you sit down and rack your brain over how to write a thank you letter, why not browse through some of the tips and samples below?

Occasions That Call for a Thank You Letter

Thank you letters are appropriate in many different areas of life. In a professional setting, they're not only appropriate, but highly recommended after an interview. In a personal setting, they can help a loved one feel special and allow you to express genuine appreciation.

Here are a few different occasions that may call for a thank you letter.

  • After a job interview

  • After staying at someone's home

  • After receiving a gift

  • After getting a job offer

  • After a special occasion, like a wedding or birthday party

Writing Tips

The recipient of your thank you letter will impact how you compose it. A professional letter will read differently than a personal letter to a friend or family member.

No matter the addressee, there are five main elements to any letter:

  1. Address the other party in an appropriate manner. If this is a professional thank you letter, use a proper title (e.g, Mr., Ms., or Mrs.). If this is a personal acquaintance or friend, use their first name.

  2. Start with thank you. Come right out with it. For example, "Thank you for taking the time to meet with me today," or, "Thank you for your thoughtful gift." From there, you can elaborate in a thoughtful manner.

  3. Elaborate. After you've expressed your thanks, elaborate a little more. If you're thanking someone after a job interview, highlight something you learned in your meeting and offer an example of how your skills line up with the position. If you're thanking a friend for a gift, explain why you're particularly grateful for it. Perhaps the new earrings go well with several outfits in your wardrobe or the leather padfolio will get a lot of use in your new position.

  4. End with one more thank you. After you've offered a little detail to illustrate your gratitude, offer one more word of thanks. Consider something along the lines of "Thank you again for your time" or "Thank you again for your thoughtfulness. It meant the world to me."

  5. Sign off. Depending again on the professional or personal tone of your letter, sign off with "Sincerely," "Best wishes," "Gratefully," or any other appropriate closing.

General Tips

Once you have an idea of what you want to say and the tone you need to take, there are a few other details to keep in mind.

  • Be prompt. A delayed thank you letter has less meaning than a prompt response. If you're drafting a thank you letter for a job interview, send it that same afternoon or the following morning. If you're thanking a friend for some kind of gracious gesture, send it within a day or two of their act of kindness.

  • Be specific. It's almost a waste of your time if you don't take a moment to add a personal line or two to your letter. People can sense a generic thank you letter and it will carry little meaning. That said, you don't have to overdo it with gratitude. Just a simple line or two will do.

  • Be brief. Keep in mind that people lead busy lives with packed schedules. Thank you letters can range from a few sentences to a few paragraphs, but you never want to exceed two or three short paragraphs. Remember, you just have to say thank you, offer a thoughtful detail, offer one more word of thanks, and sign off.

  • Be an editor. Be sure to review your note before you send it, especially if it's being sent in a professional capacity. If you're thanking a potential employer after an interview, this is not the time for even the slightest grammatical error. Sometimes, reading things out loud can help ensure precision. Also, triple check the spelling of the recipient's first and last name.

Sample Thank You Letters

Below, you'll find a sample letter to correspond with each of the occasions listed above. Although the tone and intent may vary a little, each one can serve as a template to help you get started.

After an Interview

Perhaps one of the most pivotal thank you letters are the ones you send after a job interview. They need to be sent promptly; they need to be clear and concise; and they need to be memorable. An e-mail is the most appropriate forum for these letters.

Also, if you met with a team of interviewers, send an individualized note to each person. Ask everyone for a business card as you're saying goodbye.


Subject Line: Thank You - Social Media Manager Interview

Dear Mr. Gold: [Use a colon in formal settings.]

Thank you for taking the time to meet with me today. I enjoyed learning more about the Social Media Manager position within Gold Enterprise. It's an excellent match for my skills and interests, given my background as an SEO Specialist.

Your modern approach to social media marketing, including your highly refined SEO tactics, confirmed my desire to become a member of your team.

In addition to my enthusiasm, I'd also bring my social media expertise, time management skills and team player approach to the department.

Thank you again for reserving an hour out of your busy schedule to interview me today. I remain very interested in becoming a member of your team and look forward to speaking with you again!


Jane Boston
[email protected]
1112 Boston Avenue
Boston, NY 12345
(212) 345-6798
[LinkedIn URL]

After Staying at a Friend's House

Whenever someone opens the doors to their home and has clearly taken the time to be hospitable, you always want to thank them for sharing their personal space with you.

These occasions do well with an old fashioned, handwritten note. But, if you'd prefer an e-mail, that's acceptable too.


My dearest Jennifer, [Use a comma in informal settings.]

Thank you so much for having me and Peter this weekend! We had a fantastic time in Seattle, thanks to your hospitality. I don't think I'll ever forget the steak-frites from Jacques Pepin!

Your home is absolutely gorgeous and we couldn't have been more comfortable. It's safe to say you have the coziest bed on the planet!

If you ever find yourself in Savannah, know you have a place to stay!

With love,

After Receiving a Gift

If someone sent you a gift for a special occasion, you probably want to pick up the phone and call them right away with a word of thanks.

However, it's still important to send a thank you letter, as it not only solidifies your gratitude, but makes the sender feel special because you took the time to do so.


My dear friend Sara,

Thank you for the gorgeous pair of earrings you sent me for my birthday! You know me so well. That rose gold is going to match at least half my wardrobe!

It's been ten years since we met in that fateful English 101 class, and I couldn't be more grateful for your friendship.

Thanks again for making my birthday even more special. I'll send you a pic when I wear them to work on Monday!

With love,


After Getting a Job Offer

Once you receive a job offer and learn all the details of the position, you have a short window of time to either accept the position or decline the role. A lot of this might be handled over the phone but, in many instances, it can all be handled via e-mail as well.

If this is going to be a written correspondence, here are two samples you can follow: one as a letter of acceptance and one as a letter of rejection.


Subject Line: Job Offer - Social Media Manager

Dear Mr. Gold:

Thank you for offering me the position of Social Media Manager with Gold Enterprise. I appreciate all the time you took to interview me and consider my application, and I am delighted to accept the position.

Out of respect for my current employer, I'd like to extend them the courtesy of two weeks' notice. Following that, I'll be ready to join the team on Monday, December 28. Please let me know if these dates line up with your schedule.

Until then, I'll look forward to joining your team! Thank you for this tremendous opportunity.


[email protected]
(212) 345-6798


Subject Line: Job Offer - Social Media Manager

Dear Mr. Gold:

Thank you for offering me the position of Social Media Manager with Gold Enterprise. I appreciate all the time you took to interview me and consider my application. However, I am sorry to inform you that I will not be able to accept the position.

While it sounded wonderful, I must go in a different direction at this time. I wish you all the best and hope we can continue to associate in the future.

Once again, thank you for the opportunity to meet you and your team.


[email protected]
(212) 345-6798

After a Special Occasion

Did you celebrate a birthday amongst friends and family? Or, perhaps it was a wedding shower or a welcome home party? No matter the occasion, it's important to send a thank you letter to everyone who took the time to celebrate your special moment. This is still one thank you that requires pen to paper in a handwritten show of gratitude.


Dear Amy,

Thank you so much for coming out to celebrate my 40th birthday! There's no doubt this is going to be my best decade yet, and part of that is because I rang it in with you.

I hope you enjoyed your time at the party! You'll forever hold a special place in my heart and I can't thank you enough for making the drive.

Beyond that, the silk scarf you gave me is absolutely stunning. I've already put it on a few times and paraded before the mirror! You're so thoughtful (and a girl can never have too many scarves)!

I love you to the moon and back. Thank you for making my birthday even more meaningful. Talk soon!

Your loving friend,


Spread Your Gratitude Far and Wide

Although it may seem like letter-writing is a lost art, that's not true in the world of thank yous. A handwritten note speaks volumes and can make the recipient feel valued.

As for professional thank yous, they have the power to make you stand tall amidst a crowd, especially if it's prompt and memorable. If you feel like making some changes to your current resume, review these resume writing examples. While you're at it, check out these 20 words you should avoid too.

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thank you for taking the time to meet with me

The Informational Interview Thank You Note Smart People Know to Send shows that you appreciate them taking the time to meet with you Think: If you had an Thank you for taking the time to answer my (many) questions and talk about what in their [department] down the road, I hope you'll let me know so I can apply.

thank you for taking the time to meet with me
Written by Nakus
  • Arajin

    ArajinJuly 16, 2019 2:39 AM


  • Shabei

    ShabeiJuly 15, 2019 1:24 PM

    This phrase, is matchless))), it is pleasant to me :)

  • Zulkile

    ZulkileJuly 14, 2019 4:25 PM

    What do you wish to tell it?

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