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Thank you for your job application
March 29, 2019 Holiday Thanks No comments

Job interview thank you letter examples

A thank-you letter can help you seal the deal after an interview. Use this sample to craft one that can help boost your candidacy.

A follow-up letter is a necessary part of a job interview.

Do you know that most applicants don’t send a post-interview thank-you letter?

Even if you think an offer is in the bag, you can always improve your chances of getting the job if you send thank-you notes. Your letter should reiterate your core strengths and emphasize the value you offer. You can even squelch any concerns the employer raised about your qualifications and add important information you didn’t get to discuss in the interview.

Check out this sample thank-you letter:

John Smith
14 Elm St. Sometown, CA 55555 555-555-5555 [email protected]

[Date]

Ms. Amy Lin
Manager
ABC Company
1 Corporate Way
Sometown, CA 55555

Dear Ms. Lin:

Thank you for meeting with me this morning to discuss the executive assistant position. I enjoyed our conversation, and I am very excited about the possibility of joining your team.

I know what it takes to run a busy and successful insurance office. In my last position as an administrative assistant for XYZ Company, I helped manage all aspects of the operation, handling tasks such as bookkeeping, customer service, claims processing, report preparation and ongoing communications with the district manager.

You mentioned that you need an assistant who has strong “people” skills, and this is an area in which I excel. At XYZ Company, I helped the manager build a loyal client base by consistently providing excellent service. My last supervisor said, “John is one of the hardest-working employees I have known. His friendly and professional customer-service skills helped the firm achieve a 20 percent revenue increase last year, and I couldn’t have done it without him.”

I don’t see the executive assistant role as a punch-the-clock, 9-to-5 job; I will be your “right hand”—helping you manage the day-to-day operations, volunteering for special projects, and ensuring the company is positioned for growth and increased profitability.

Again, thank you for considering me for this exciting opportunity. As you requested, I’m enclosing a list of professional references. Please feel free to call me if you need additional information, have any questions or would like to offer me the job! Thank you for your time, and I look forward to hearing from you.

Sincerely,

John Smith

Enclosure: List of References

Ready to send out some thank-you letters? Do this next

Gratitude is always welcome, but before you can start sending out a few good thank-you notes, you'll need to nab some job interviews. Not sure how to get started? We can help. Join Monster today. As a member, you can get job alerts sent directly to your inbox, plus you can upload up to five versions of your resume and cover letter. Recruiters search Monster every day looking to fill top jobs with outstanding candidates—just like you. Get your stationery ready (we'll also be expecting a note).


Use this application acknowledgement email template to inform job candidates you received their application for one of your open roles.

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A “thank you for your application” email lets candidates know that their resume didn’t get lost and signals that you have an organized hiring process.

In your email:

  • Thank candidates for taking the time to apply for a role at your company.
  • Remind them of the exact job they applied for.
  • Mention the status of their application and next steps (e.g. “The hiring manager/ recruiting team is currently reviewing all applications.”)
  • If possible, give candidates a timeframe of when to expect hearing back from you.

 

Email subject line: Thank you for your application / Your application at [Company_name]

Hi [Candidate_Name] / Dear [Candidate_Name],

Thank you for applying to the [Job_title] position at [Company_name].

I’d like to inform you that we received your [application/resume/portfolio.] Our hiring team is currently reviewing all applications and we are planning to schedule interviews [mention timeframe, e.g. in the next two weeks.] If you are among qualified candidates, you will receive [e.g. a call/email] from our one of our recruiters to schedule [e.g. a phone interview.] In any case, we will keep you posted on the status of your application.

Thank you, again, for taking the time to apply to this role at [Company_name.]

Best regards,

[Your name]
[Signature]

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Thank you for your interest in our company. Please To expedite your application, please read the instructions If yes, list location and date of employment.

Sometimes the hardest things in life are the goodbyes.

Cover letters are no exception — saying thank you and goodbye in a job application or a cover letter can be tricky.

Often, we hear the term “thank you for your consideration” used in applications and thank you letters to employers, but is it really the best (and only) way to complete the letter or application?

You may be thinking to yourself — “saying the same phrase at the end of every thank you note is so boring. How can I stand out?”

How to Best Say “Thank You for Your Consideration?”

  • Avoid the generic phrases, and make your closing unique, in order to make a lasting impression.
  • Use The Sandwich Method: Thank them and highlight key points and then reiterate the thank you.
  • Keep it short, simple, tasteful, and professional.

Recruiters look for flawless job applications. How could they not?

When a job posting has hundreds and sometimes even thousands of applicants, they have to get picky.

When you are applying to very competitive positions, even the smallest of details matter.

And a proper thank you note — one that’s professional and tasteful — at the end of the application or cover letter is one detail that should not be overlooked.

You may be asking:

“Can I at least spice it up a little?”

The short and simple answer to that question is yes — you can make your closing unique and still keep it professional.

So where to begin?

Keep reading for a detailed look at “Thank you for your consideration” — What it means, and how to use it properly to land the job you want.

What Does “Thank You For Your Consideration” Mean?

Flickr User uma ceawlin | CC< BY-SA 2.0

“Thank you for your consideration” is a phrase often used at the closing of a job application, cover letter, letter of intent, or email to a recruiter or HR department.

It is also the primary phrase used for thank you notes after interviews.

Essentially, you are thanking the interviewers for taking the time to look over your application.

Saying “thank you for your consideration” may seem like fluff added to the end of an email.

And in some ways, it is.

Obviously, you want the job, and you would be ever-grateful and happy for them to look over your materials and offer you the job.

It is also a critical part of any thank you note after an interview.

So why do you have to add this phrase or something with the same intent to the end of these communications?

Because it is proper etiquette and employers expect to see a formal thank you at the end, acknowledging their efforts in the application process.

So what’s the best way of closing these types of communications with potential future employers?

What is the best way of saying “please look over my materials and I will be grateful forever” or “thank you so much for interviewing me, you won’t regret it?”

“Thank you For Your Time and Consideration”

There are two variants that are often used in closing an application or email: “Thank you for your consideration” and “thank you for your time and consideration.”

Both are acceptable, but wouldn’t you agree that they are a little bit boring?

Most likely, they also do not match your writing style, because we are no longer in the 1800s.

These two phrases are also generic and overused.

You don’t want to be that generic applicant — you want to be the name-brand applicant, the one employers will pay extra for.

“Thank You for Your Consideration and Understanding”

Thank you for your consideration and understanding is much the same as the others. It is generic and long-winded, and it doesn’t really saying much.

When you are saying thank you to an employer, you want to emphasize what exactly you are thanking them for.

Their consideration and understanding? Their time? Yes, but what else?

Whether you spoke with the recruiter, the HR department, or had an interview, focus your “thank you” on what they did or said that you are particularly thankful for.

Ready to learn the best way of saying thank you professionally?

How to Best Say “Thank You?”

Have you ever heard of the compliment sandwich? You probably know it as the go-to way to deliver criticism or bad news to someone.

But did you know that the same method can be applied to delivering the best thank you to a potential employer?

We call it the thank you sandwich.

Here’s what you need to do:

1. Thank them and highlight key points. Thank the person for their conversation or interview with you.

Then highlight some key aspects that you took from the information they gave you, which shows employers that you were paying attention and care.

2. Reiterate the thank you. Reaffirm why you would make an excellent candidate for the position and close with a reiteration of thanks and a call to action for next steps.

Instead of writing a boring and completely generic thank you, as a closure to any communication, it is best to make it highly personalized, while still maintaining the professionalism that “thank you for your consideration” gives.

By following this guide, you are effectively sandwiching information about why you would be a good candidate with the thank you closing.

You are being polite and following proper job search etiquette, while also making your thank you highly individualized and more memorable.

Ready to see how all this comes together? Check out this example:

“Thank You For Your Consideration” Using the Thank You Sandwich Method

Example

Dear XYZ,

(Add what you want to convey in the message first here).

Thank you for taking the time to interview me today. I greatly appreciated being able to meet X, Y, and Z and speak about the position.

Our discussion about your nonprofit’s mission to ensure a safe place for every child stood out to me, and I believe my experience working with the Department of Social Services for the past 10 years would make me an excellent candidate to advance that mission. My work history affirms my belief that every child needs a safe home, and it would be an honor to work with your nonprofit.

If you need any more information, please do not hesitate to contact me. Thank you again for the opportunity, and I look forward to speaking with you soon.

Sincerely,

Applicant

Summary

Using “thank you for your consideration” is not a bad way to say thank you, but it definitely can be spiced up to sound more fluid and individualized.

When contacting employers, you want not only want to make sure that all of your communication is professional, but you also want it to be memorable.

When they ask, “who was this person we interviewed?” after a day of interviews and all they get as a memory jogger is “thank you for your consideration,” you probably won’t be the candidate they pull from the pile.

Making your “thank you” more active by adding in details about the interview or the job application and linking it back to a crucial part about why you would fit in well with the company is a great way to stand out.

Keep it is short and sweet — no employer wants to read a billion lines about why you are so awesome. But also make sure it conveys thanks in a professional way and maintains the job search etiquette that is expected, while not being overly dull.

So there you have it.

Thank you so much for reading this article. We know that you will do great with writing these “thank-yous” after reading our “thank you for your consideration” guide.

If you have any further questions about the job search, Zippia has all the resources you need to excel at the job search game.

Thanks again for the opportunity to bring you these resources.

Sincerely,

Zippia.

(Not bad for a thank you statement to readers, right?) Try your own and get that dream job.

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Applicants should receive timely communication from the search committee chair to inform them of their status in a search process. The chair can contact applicants by phone, send them written letters, or ask the search administrator to use the email notification options in the online system to notify applicants.

Communicating With Applicants that WILL Be Invited to Interview

The search committee chair or search administrator should contact the applicants to be interviewed by telephone, by sending a letter in the mail, or email to schedule interviews. When applicants are contacted by telephone, they should be given the opportunity to speak directly to the OSU representative inviting them for an interview. If search committee chairs or administrators are not successful in reaching applicants by phone, the applicants should be notified by mail or email, and allowed a minimum of seven calendar days to respond to the invitation to interview. Written invitations to interview must include the date by which the applicants must respond to the invitation. It must also state that failure to respond by the deadline date will result in removal of the applicant’s name from the list of qualified applicants. Records indicating each applicant’s response to an invitation to interview must be maintained as part of the search file.

Communicating With Applicants that WILL NOT Be Invited to Interview

Applicants who were not selected for the first round of interviews should be informed of their status before moving forward with interviews. Applicants that may be interviewed at a later date should also be notified of their status in the search. Sample letter:

SAMPLE “No Interview” Letter to Applicants

Applicant
Address

Dear (Name):

Thank you for your interest in the (position title) position in the (department) at Oregon State University, and taking the time to submit your application information.

We received applications from many qualified individuals for this position opening. After reviewing the applications, we had to determine those individuals who would receive further consideration in our search process and those who would not. You were not among those selected for further consideration.

We sincerely appreciate the time and effort you dedicated to applying for this position and wish you success in your job search.

Sincerely,

Search Committee Chair Name

Use of Auto-Generated (No Interview) Emails in the Online PD and Recruiting System

There are two system auto-generated emails that may be used to notify applicants that they will NOT be invited to interview. System generated emails are impersonal, and it is NOT recommended that these emails be used unless the pool of applicants is so large that it would be unreasonable to send letters or phone each applicant to notify them of their status.

Email Subject Line:  Status of Your Employment Application with Oregon State University

Email Content:   

Thank you for your interest in the following position at Oregon State University. We received applications from many qualified applicants for this position. The purpose of this message is to inform you that your application received full consideration, but you are not among those selected for further consideration.

(The following fields auto-populate from the posting):
Appointment Type:
Position Title:
Department:

Thank you.

Email Subject Line:  Status of Your Employment Application with Oregon State University

Email Content:   

Thank you for your interest in the following position at Oregon State University. The purpose of this message is to inform you that your application is still under consideration at this time.

(The following fields auto-populate from the posting):
Appointment Type:
Position Title:
Department:

Thank you.

Communication with applicants is a critical piece of the recruitment process.

Timely communication with applicants, to make them aware of their status in a search, results in positive experiences for our applicants, even when they may not be interviewed or selected for a position. It demonstrates that OSU cares that these applicants have taken their time to apply to our positions.

Sending Notification to Applicants Interviewed and Not Selected

Before an announcement of a new appointment is made, the other applicants that were interviewed but not selected should be notified in writing or by phone. The chair can contact applicants by phone, send them written letters, or ask the search administrator to use the email notification options in the online system to notify applicants. A sample letter is provided below.

SAMPLE “Interviewed – Not Selected” Letter to Applicants

Applicant
Address

Dear (Name):

Thank you for your interest in the (position title) position in the (department) at Oregon State University. On behalf of the search committee, I would like to thank you for taking the time to interview for this position.

At this time, I regret to inform you that you were not selected for this position. I encourage you to continue seeking employment at Oregon State University, and hope that you are successful in your future endeavors.

Sincerely,

Search Committee Chair Name

Use of Auto-Generated (Interviewed – Not Selected) Emails in the Online PD and Recruiting System

System generated emails are impersonal, and it is NOT recommended that these emails be used unless the pool of applicants is so large that it would be unreasonable to send letters or phone each applicant to notify them of their status. Auto-generated emails should never be sent to applicants until the hiring manager has a signed, accepted offer of employment from their applicant of choice. If for any reason the applicant of choice declines a written offer of employment, the committee may revisit the remaining applicants that interviewed for the position before making a decision to cancel or extend their search.

  • Interviewed – Not Selected

Email Subject Line:  Status of Your Employment Application with Oregon State University

Email Content:

Thank you for your interest in the following position at Oregon State University. We received applications from many qualified applicants for this position. On behalf of our committee, I wish to thank you for taking the time to interview for this position. After careful consideration of each candidate’s qualifications for the position, we have selected another candidate for the position.

 (The following fields auto-populate from the posting):
Appointment Type:
Position Title:
Department:

Thank you.

Communication with applicants is a critical piece of the recruitment process. Timely communication with applicants, to make them aware of their status in a search, results in positive experiences for our applicants, even when they may not be interviewed or selected for a position. It demonstrates that OSU cares that these applicants have taken their time to apply to our positions.

WATCH THE VIDEO ON THEME: How to Write a Thank You Letter After a Job Interview

Thank you for your interest in the [insert title] position at [insert Company name]. We appreciate you taking the time to [interview or apply] for.

Email Examples: How to Respond to an Employer Interview Request

Email Examples: How to Respond to an Employer Interview Request



Getting a response from an employer is a highlight of the job search. You’ve put in the work and the applications, and now it’s time to move the conversation to the next level.

When an employer responds to your job application with an interview request, you want to get back to them quickly and with enthusiasm. If you applied through Indeed, emails from employers will have the subject line “Response to application on Indeed.” Be sure to check your email settings and spam folders so you won’t miss their messages. You can also check your account for notifications from employers.

To get alerts as soon as possible, and if you’re using Chrome as your internet browser, you can install the Indeed for Chrome extension. This extension is free to use and with it, you’ll be notified within your browser when you get an employer response.

How to respond to an interview request

To respond to an interview request, follow the steps below:
1. Start your email by thanking the hiring manager for their consideration.
2. If you’re interested in the position, provide your availability along with your phone number.
3. If you are not interested, respond politely with a short explanatory message.
4. Keep your tone professional and upbeat.
5. Avoid emojis, emoticons and slang.
6. Proofread your messages for typos before you hit send.

Here are a few email examples of how to respond to an interview request and followup questions:

How to respond when an employer requests an interview

In this case, you should send your response the same day. This shows enthusiasm for the role and respect for the employer’s time.

Begin your interview confirmation email with a note of thanks. If possible, agree to the employer’s suggested day and time. However, if you are currently working and your schedule is not flexible, most employers will accommodate your situation. Below is a sample email to consider if an employer contacts you requesting an interview:

Dear Ms. Wade,

Thank you for your consideration and the invitation to interview for the Social Media Manager role at XYZ Company. I am available this Wednesday at 1:30 pm, and I look forward to meeting with you to discuss this position in more detail.

Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

The response is short, clear and positive. It reinforces the date and location of the interview. There’s no need to include additional details—you’ll discuss the specifics during the interview.

How to respond if an employer asks you to call to schedule an interview

Another type of email you might receive from an employer is a request to call the employer’s offices to schedule an interview. Even though the employer wants you to call, you could also consider sending a brief confirmation email. Here’s an example:

Dear Ms. Wade,

Thank you for considering me for the Social Media Manager role at XYZ Company. Per your request, I will call you tomorrow afternoon to arrange for an interview.

I look forward to speaking with you. Please let me know if I can provide any additional information.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

How to resond if an employer asks you follow-up questions

Finally, an employer might email you with follow-up questions. These questions are essentially a preliminary interview, so respond with professionalism and detail:
1. When asked company-related questions
Provide specific, detailed responses. Research company information (including corporate blogs and social media channels), and adapt the language you find there into your own words.

  1. When asked about your pay or salary requirements
    Employers ask this question because they want to know your expectations are aligned with what they can offer. You have a few options when answering this question. One is to delay talking about pay until you know more about the job. An example response could be: “I’m looking for a competitive offer that includes benefits and other kinds of compensation. I’d like to know more about the specifics of what this job requires first.”Another option is to provide a range instead of one number. If you’re only interested in this job if it pays a specific amount, be honest. This can help you and the employer determine if this is a match early on. For more example responses to this question, visit How to Talk About Salary in a Job Interview.

  2. When asked questions about your own career path
    Align information from your resume with the job description to make natural connections. Be sure that your enthusiasm for the position and the industry are apparent.

  3. When asked about skills you don’t have
    Be truthful. Instead, discuss transferable skills, proof of adaptability, ability to acquire new skills quickly, and a willingness to learn. In today’s job market, it’s rare that candidates have all the listed qualifications, so don’t be intimidated or discouraged. Instead, provide examples that show you can learn and grow as an employee.

The following template provides sample opening and closing statements you can use when replying to an employer who asks follow-up questions in an email. This strategy can help move the process to the interview scheduling stage:

Dear Ms. Wade,

Thank you so much forconsidering me for the Social Media Manager role at XYZ Company. I’ve outlined responses to your questions below.

[INSERT YOUR SPECIFIC ANSWERS]

I appreciate the opportunity to provide this additional information, and I look forward to speaking with you and members of your team soon.

Sincerely,

Jaime Jones

Phone: (512) 555-1234

How to respond if an employer asks you to email to schedule an interview

Employers sometimes request that you email another individual to schedule an interview. This will likely be someone you have not contacted in the job application process. In this case, you must write two emails: a reply to the employer’s email and another to the person arranging the interview. Again, it’s important to respond promptly to the employer and remain brief in your reply. In the second email, you’ll need to provide context for the reason you’re writing. Here are two templates to help you navigate both situations:

To the employer

Dear Ms. Wade,

Thank you for considering me for the Social Media Manager role at XYZ Company. Per your request, I will email Kate Duran to arrange for an interview. I look forward to speaking with you and additional members of your team.

Please let me know if I can provide any further information in the meantime.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

To the person arranging the interview

Dear Ms. Duran,

I received an email today from Elaine Wade requesting that I contact you to schedule an interview for the Social Media Manager role at XYZ Company. At your convenience, please let me know when you have openings in your schedule.

I am excited to learn more about the opportunities at XYZ Company and look forward to discussing the role in greater detail.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

If your schedule isn’t flexible, let this second email recipient know. You can add a few more sentences in the first paragraph that explain your circumstances. For example:

At your convenience, please let me know if you have openings in your schedule. Though I currently work standard business hours, I am available for interviews during lunch hours, before 9:00 am and after 5:00 pm. Is it possible to schedule an interview during these times? If not, please let me know so that I can arrange time off for the interview.

Responding to an interview request is the beginning of your communication. Set a great tone in that first response, and you may improve your chances of moving forward in the hiring process.


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thank you for your job application

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