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Thank you letter to employer for job offer

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Thank you letter to employer for job offer
December 25, 2018 Holiday Thanks 3 comments

Nothing would be more rewarding than to receive a job offer letter at the end of a long hiring process. This letter is an initial contract letter that measures your willingness to be of service for a position you have applied for.

A job offer thank you letter would serve as your response letter to the company who has offered you a particular job position. It is very unlikely for an applicant to decline an offer letter and most applicants just choose to select the best job offer thank you letter templates to create a positive impression for their soon-to-be employers.

Job Offer Acceptance

Job Offer Email Letter

No Job Offer Thank-You Letter

Example of Job Offer

How to Write a Letter of Appreciation for a Job Offer

Limiting this in an applicant’s point of view, it would always be of honor to send out an appreciation letter to prospective employers who have given an applicant a job offer.

Below is a quick guide on how to write appreciation letters for a job offer:

  • Business Letter Format – Always aim to be formal when sending out letters most especially to prospective employers. Observe proper letter format alignment the same with the letter format in offer letter templates. It is advised to used a block format for a neat, presentable, and professional letter of correspondence.
  • Correct Addressee – Recall either the person who has invited you for an interview or the person who has actually handed you the job offer. This might be their hiring manager and your appreciation letter must be correctly addressed to these people in the company.
  • Appreciation Content – After making sure you have addressed the letter to the right person with appropriate salutation, go straight to the appreciation content of your letter. Mention your appreciation for their time allotted for your interview, assessment, and other hiring procedures.

Employers would also appreciate a letter of thanks in response to their formal offer letter sent out for their prospective hires.

Sample Decline Job Offer Letter

Company Job Offer

Job Offer for Employee

Sample Offer Letter

Do’s and Don’ts in Writing a Job Offer Appreciation Letter

It has always been courteous for applicants to send out appreciation letters for a well-deserved job offer. While it is not required to do so, some applicants should heed a few reminders if they choose on sending a response to employment offer letters.

Take time to go through these do’s and don’t  when writing a job offer appreciation letter:

  • Do introduce yourself at the beginning of your letter. Remember that you’re not the only one who has applied for a job in a certain company. Most employers might no longer recall you if you do not introduce yourself in the letter. Your name and the position you have applied for are enough to make them recognize you.
  • Don’t exceed in pages. What more would you want to talk about besides words of thanks and appreciation. You may also include a few lines of appreciation towards their accommodation in the whole hiring process.
  • Do mention that date when you received the job offer. Perhaps you weren’t the only person granted a job offer and so you have to do your readers a favor and make mention of the date they have officially offered you the job.

In one way or another, there are always ways to show gratitude and appreciation even just by simply responding to simple offer letters for a certain job.

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Job Offer Acceptance Letter

The job offer acceptance letter should be well planned and well written.

The letter is a good opportunity to demonstrate your professionalism and commitment to your new employer and to create a good impression from the word go.

The employment acceptance letter should be addressed to the person who offered you the job.

Check it carefully for typos and errors, you want to be sure it presents you in a professional light and reinforces that the employer made the right choice!

Adapt this sample letter for your own use when accepting the offer of employment.

Sample Job Offer Acceptance Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Mrs Jane Brown
Human Resources Manager
Open Door Company
City, State, Zip Code

Dear Mrs Brown

Thank you for offering me the position of Assistant Accountant with Open Door Company. I am pleased to accept this offer and look forward to starting employment with your company on October 1, 2019.

As we discussed my starting salary will be $40 000 and health and life insurance benefits will be provided after 60 days of employment.

Thank you again for giving me this wonderful opportunity. I am eager to join your team and make a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.


Your signature

Typed name

Tips for writing your acceptance letter

The job acceptance letter should be to the point and positive, and should include the following:

  • thank the employer for the job offer stating the full job title
  • formally accept the job offer
  • discuss the terms and conditions of employment - salary, benefits, work schedule, starting date. This is an opportunity to clarify your employment conditions and prevent any future misunderstandings
  • highlight your appreciation and enthusiasm for this opportunity

If the employer has sent you the formal job offer in writing for you to sign and return, it is advisable to send an email to confirm your acceptance and that you have signed and sent the letter. You can use this sample employment acceptance email to do this.

The guide to the job offer letter clearly outlines what should be included in an offer of employment letter.

It is important not to accept the offer until you are sure of your decision. Go through accepting a job offer to view the questions to ask yourself before you accept a job offer.

Resign properly from your job using the sample resignation letter and leave the company on the right note.

Once you have accepted the offer you should formally withdraw from the job search.

It is professional and polite to notify any other employers who you are in the hiring process with that you are no longer a candidate. You can either do this with a polite phone call, a brief email or a letter.

Withdrawing your name from consideration should be done as soon as possible after writing your job offer acceptance letter.

Sample email withdrawing from the job search

Dear Mr Blue

I would like to express my appreciation for including me in the interview process for your Accountant position. I enjoyed meeting with you and learning more about your company.

However, I have accepted another employment offer and respectfully withdraw from consideration for your position.

I wish you and your company success and thank you again for your time and effort.


Chris Candidate

Remember to also cancel any upcoming interviews as soon as possible. Leaving other employers with a positive impression is important should you ever need to enter the job market again. 

Job Offer Pages

By sending a formal job offer acceptance letter you begin your employment with the company on a positive and professional note. It only takes a couple of minutes but it is of real value in creating the right impression.

Can I turn down a job offer after accepting it?

This is a frequently asked question and the simple answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.

If you have signed an employment contract, go through it carefully to see what your legal obligations are. Check with an expert. Even if you have signed a contract, it is worth exploring the option of rejecting the job offer with the employer. Experience shows that the majority of employers would rather not have you start than begin your employment and quit shortly after.

Be 100% sure that you want to turn down the job offer before taking any action. The employer is unlikely to give you a second chance. Always inform the employer of your decision not to take the job as soon as possible.

Be polite and professional in your communication, usually better done in person, and always thank the employer for the opportunity. Follow up with a letter or email so it is in writing.

This sample letter or email will help you write your own decline a job offer letter after you have already accepted the position.

After accepting the job offer

View this standard job offer letter to make sure your offer of employment includes all the necessary details

Sample letters of resignation to adapt for your own use.

Find out how to resign using this essential job resignation checklist. Ensure that you resign from your job properly and professionally.

How to resign by resignation email.

Secure the job offer in a professional manner and begin your employment on the right note with a well written job offer acceptance letter.  

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get a job offer. How to say thank you in an email and accept the job offer, plus more steps to take. Now What? Before you sign the offer letter, follow these steps If an employer requires an immediate decision, that's a red flag. Consider .

You applied, you aced the interview and you got the job. Now what? If you decide to accept the position, it is polite to write a thank-you letter for a job offer. You will start out on the right foot in your new job by extending this gracious and professional gesture to your new employer. A thank-you letter for a job offer is to the hiring manager or the person who hired you. It should convey your appreciation for the opportunity and your excitement about joining the team. If you opt to write a thank-you email for a job offer instead of a handwritten letter, the same techniques apply.

Say Thank You

Thank the hiring manager, and others you have met, for the time and effort put into your hiring. They screened several candidates’ resumes and held many interviews before narrowing the choice down to you. You should always show your appreciation for their selecting you for a position. Your thank-you letter should include the title of the position you accepted.


I would like to formally thank you and Mr. Doe for meeting with me and extending the offer to join your company as manager of compliance.

I wanted to thank you for offering me the marketing assistant position at XYZ Company.

Express Your Enthusiasm

You want the hiring manager to know that you are excited to start your new job. Keep exclamation marks in check but express your enthusiasm in a way that is comfortable for you.


I can’t wait to be a part of your team. I’ve heard so many wonderful things about it and I’m delighted to join the company. Thank you very much for the opportunity.

It is such an honor to have been selected for this position. I have always had a lot of respect for the work the company does, and I am looking forward to getting started.

Confirm the Details

Confirming your start date and details about the job can help make sure everyone is on the same page. Include details such as salary and benefits to make sure there is no confusion.


As discussed, my starting salary is $55,000 plus health insurance benefits after 30-days of employment. I will see you Monday at 9 a.m.

I look forward to joining the team on our agreed start date of Oct. 1. I am confirming my starting salary of $70,000, with two-weeks of paid vacation.

You should also confirm any tasks due for completion before your start date.


I will be sure to get you the new hire paperwork before the start date.

I will complete the medical and insurance forms, as requested.

Reiterate Your Value

Though you have already proven yourself during the interview process, remind the hiring manager that you are a valuable addition to the company. It can reinforce to her that she made the correct choice in hiring you.


I look forward to bringing my experience, skills and network of contacts to ABC Company to help build upon its sterling reputation.

With my years of experience in this industry, I am confident that I can help your company expand. I’m looking forward to doing just that.

When closing a thank-you letter for a job offer, remind the hiring manager that he can contact you for anything he needs before you start. Sign off with another thank you.

About the Author

Leslie Bloom is a Los Angeles native who has worked everywhere from new start-ups to established corporate settings. In addition to years of business and management experience, she has more than 20 years of experience writing for a variety of online and print publications. She holds degrees in both journalism and law.

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You've honed your CV, done your research and bossed the interview, and now - finally - you've received the email or letter containing those all important words that your hard work have merited. You've landed your dream job and you're already planning your ascent to the top of the company, charming bosses and colleagues alike in a hailstorm of revolutionary ideas; before you crack open the champagne, though, there's the small but important matter of saying "yes" the role you've been offered.

The most professional course of action is to write to your new boss, formally accepting the role and perhaps returning any signed documents that are required - but what is the best way to do this while maintaining the good impression you’ve made so far?

Here’s a step by step guide on how to write a job acceptance letter or email.


1. Keep It Professional

If you have documents to return, a printed letter in a professional tone should accompany them, but if you’re accepting a job offer made on the phone (or itself via email), then a formal email in return is fine. The key word here, though, is formal: your new employers are not your pals just yet, so steer well clear of any LOLs, emojis and informal spellings. Keep things simple and professional at all times, and avoid the tendency to ramble; your soon-to-be boss is essentially just looking for confirmation that you're accepting their offer, after all.

2. Thank Your New Employer

In even the briefest of letters, you should say thank you and make it clear you’re excited about the opportunity. It's also a formal indication of your willingness to accept their offer (just short of signing the contract), so you should be very direct and clear that that is what you're doing. Aim for something along the lines of: "I am delighted to formally accept your offer of employment in the role of XX".

You may have a long notice period before actually assuming your new position, so maintaining a positive impression is important, too. A more personal touch such as thanking the interviewer for making you feel comfortable is an excellent idea and reinforces the sentiment that you are trying to convey.

3. Confirm Details of the Job Offer With Your New Employer

Your job acceptance letter is your chance to confirm important details regarding your acceptance of employment, such as the agreed salary, your department, position, supervisor and - most importantly in this context - your start date. Summarise your understanding of the offer so that everybody is clear on the agreement being made, thereby avoiding any nasty surprises further down the road.

It is also the perfect place to ask any questions you may still have, about the role or benefits of your new job - especially if you forgot to ask when prompted in the interview. 

If you’re keen to get more information about your new role in advance, say so - your new boss may be able to send you pertinent information you can start looking over during your notice period. Not only will you have given yourself a headstart when your first day comes around, but your boss will already be impressed by your enthusiasm and proactive attitude, too. Depending on the flexibility you have in your old job, there may even be training sessions or meetings you could be involved in before starting.

4. Specify Any Special Considerations

If you have a pre-booked holiday or vacation that you arranged months ago, then most employers will try to honour your plans. Many managers check this kind of thing during the interview, especially if they require someone to fill the role urgently, but if they haven't, then it is important to raise the issue quickly.

Nobody likes requesting time off before they've even accepted the position - let alone built up some goodwill in the job - but if your plans are unavoidable or can't be changed (i.e. an expensive holiday that includes flights, or an important event such as your wedding), then you don't really have a choice. As long as you're respectful and polite in how you bring it up (don't start off with it, for instance, and enforce that the role is still your priority), then there shouldn't be an issue. Besides, if your boss is unwilling to give you time off for your own wedding, then is that an organisation that you particularly want to be a part of? 

5. Make Sure to Edit and Proofread

Having written your job acceptance letter, double check the details before hitting send (or print). The last thing you want is a professional communication that is littered with poor grammar or spelling errors. If you're meant to be returning other documents, check that all the information in them is correct and up-to-date (you don't want your new HR department to be on your case before you've even punched in) and, of course, don't forget to attach them, either.

6. Avoid Basic Errors

As already mentioned, the important thing in this letter is to avoid making basic errors and tarnishing that great first impression that you made during the recruitment process. To re-iterate, the key errors to look out for are: 

  • An unprofessional tone
  • Misidentifying the hiring manager or employer
  • Addressing the hiring manager or employer incorrectly (Mr, Mrs, Ms, Dr)
  • Not reiterating all the specifics of the offer (salary, supervisor, position, and date when you will begin your new job)

Job Acceptance Letter Samples

If you’re still unsure of where to start, or you need something to compare your own effort to, then we have included some sample templates for you. It's a good idea to write a draft and ask a friend or family member to review it before you send it, especially if this is your first job. 

Letter Template

Email Template

Finally, all you have to do is send it; if you're mailing it, then ensure the address is correct (especially the department) and that it is a nice envelope. If possible, you might even hand it in personally, either to the manager in question or at the reception of your new offices.

Then all you have left to do is celebrate, before your next big writing task - writing your resignation letter!


Have you ever had to write a job acceptance letter? What was the process like? Let us know in the comments section below.


This article is an updated version of an earlier article originally published on 22 November 2016.

Let me start with this, a thank you letter won't necessarily compensate if in your job interview an employer isn't convinced that you're the best.

7+ Job Offer Thank-You Letter Templates – Samples, Examples

Employment Thank You Letter Examples for New Employment Offers


Okay. You've aced that interview, and gotten one of the sweetest job offers of your life.

Now it's time to sit down and write your new boss a letter to thank him or her for having the sense to hire such a brainiac like yourself!

Here are a few employment thank you letter examples to get you started. Go to it!

Employment Thank You Letter Samples

Dear ____________________:

I am honored to accept your offer to join _______________ Advertising as a junior copywriter. It was a pleasure meeting with your staff. Working with such a dynamic team is sure to be challenging and fulfilling.

I appreciate your having the human resources department send the literature regarding retirement and insurance benefits. The materials were very informative.

I will report to you this coming Friday, October 24, at 8 am for orientation. I understand that if I have any further questions that you will answer them for me at that time.

Thank you again for this exciting opportunity. I look forward to meeting with you on Friday.



Dear ____________________:

I am happy to accept the position of systems analyst in your department. Your training programs are first rate, and I am excited to begin my first session next week. I am proud to become part of a company that offers such trememdous growth opportunities for its technical staff.

The offered starting salary of $53,500 is more than acceptable. I understand that following my eighth month review I may receive an increase of up to 3.5%. Thereafter, I will be eligible for additional merit increases twice per year.

Thank you again for your generous offer. I look forward to meeting with you Monday, January 5, before starting my initial training session.



Dear ____________________:

It was a pleasure to receive your formal offer of employment by mail this afternoon. I am pleased to accept the position of registered nurse in your cardiology department.

Your facility is recognized as one of the finest in the country for cardiovascular medicine. I look forward to working with your team of exceptional nurses there.

As we discussed earlier today by phone, I will meet with you in your office at 8 am, Monday, January 13. I understand that you will answer any additional questions that I may have, and you will introduce me to my immediate supervisor at that time.

I will then report to the human resources department at 9:15 am to complete some additional paperwork. Afterward, I will attend employee orientation.

Thank you again for an incredible opportunity. I look forward to seeing you again on Monday, January 13.


What if you get more than one job offer? Check out this letter that shows how to decline an offer when you've decided to pursue another opportunity.

For thank you notes you can use in the workplace, please see our thank you notes for colleagues and clients page.

thank you letter to employer for job offer

WATCH THE VIDEO ON THEME: How To Write a Thank You Letter After a Job Interview

A thank you letter for a job offer should be sent to the hiring manager or the this gracious and professional gesture to your new employer.

thank you letter to employer for job offer
Written by Gajinn
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