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Thank you templates after an interview

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Thank you templates after an interview
September 08, 2018 Holiday Thanks 3 comments

Job interview thank you letter examples

A thank-you letter can help you seal the deal after an interview. Use this sample to craft one that can help boost your candidacy.

A follow-up letter is a necessary part of a job interview.

Do you know that most applicants don’t send a post-interview thank-you letter?

Even if you think an offer is in the bag, you can always improve your chances of getting the job if you send thank-you notes. Your letter should reiterate your core strengths and emphasize the value you offer. You can even squelch any concerns the employer raised about your qualifications and add important information you didn’t get to discuss in the interview.

Check out this sample thank-you letter:

John Smith
14 Elm St. Sometown, CA 55555 555-555-5555 [email protected]

[Date]

Ms. Amy Lin
Manager
ABC Company
1 Corporate Way
Sometown, CA 55555

Dear Ms. Lin:

Thank you for meeting with me this morning to discuss the executive assistant position. I enjoyed our conversation, and I am very excited about the possibility of joining your team.

I know what it takes to run a busy and successful insurance office. In my last position as an administrative assistant for XYZ Company, I helped manage all aspects of the operation, handling tasks such as bookkeeping, customer service, claims processing, report preparation and ongoing communications with the district manager.

You mentioned that you need an assistant who has strong “people” skills, and this is an area in which I excel. At XYZ Company, I helped the manager build a loyal client base by consistently providing excellent service. My last supervisor said, “John is one of the hardest-working employees I have known. His friendly and professional customer-service skills helped the firm achieve a 20 percent revenue increase last year, and I couldn’t have done it without him.”

I don’t see the executive assistant role as a punch-the-clock, 9-to-5 job; I will be your “right hand”—helping you manage the day-to-day operations, volunteering for special projects, and ensuring the company is positioned for growth and increased profitability.

Again, thank you for considering me for this exciting opportunity. As you requested, I’m enclosing a list of professional references. Please feel free to call me if you need additional information, have any questions or would like to offer me the job! Thank you for your time, and I look forward to hearing from you.

Sincerely,

John Smith

Enclosure: List of References

Ready to send out some thank-you letters? Do this next

Gratitude is always welcome, but before you can start sending out a few good thank-you notes, you'll need to nab some job interviews. Not sure how to get started? We can help. Join Monster today. As a member, you can get job alerts sent directly to your inbox, plus you can upload up to five versions of your resume and cover letter. Recruiters search Monster every day looking to fill top jobs with outstanding candidates—just like you. Get your stationery ready (we'll also be expecting a note).


If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

As soon as you leave a job interview, it’s best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!

Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewer’s doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.

When writing your post-interview thank you email, keep these three things in mind:

  1. Keep it short: You don’t need to compose a long letter. Busy professionals already have too much email to read. So keep it short and sweet.
  2. Keep it professional: Focus on the topics you previously discussed with the interviewer. This isn’t a time to go into personal details.
  3. Customize it: It’s okay to follow a general template with your thank you emails, but make sure to add enough customization that your message doesn’t look like a bad “cut-and-paste” job. In every email, reference something specific to your previous conversation. At the very least, make sure you include the right company name and job title!

To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!

Template for a Thank You Email After an Informational Interview

Are you conducting informational interviews with people in your industry? Informational interviews are casual one-on-one networking sessions, and they are one of the best ways to build a professional network and get the inside track on jobs. If someone has taken time out of their busy schedule to meet with you, you absolutely must send them a thank you email. Because showing some courtesy is the best way to leave a good impression with this valuable new professional contact. Plus, it’s a great way to start an ongoing correspondence so that you can start to build a professional relationship long-term.

Here’s my template for a thank you email after an informational interview or any personal meeting with a new contact:

Subject Line: Thank you from [[your name]]

Dear [[Contact Name]],

Thank you for taking time from your busy schedule to meet with me today. It was great to discuss career opportunities in [[industry/company/location]] with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. I’m excited to follow up on your suggestions to [[contact/attend/apply]].

It was especially exciting to talk to you about [[reference the highlight from the conversation you had.]]

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future.

Regards,

[[Your name]]
[[Your LinkedIn URL]]

Template for a Thank You Email After a Phone Interview

An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. You’re in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.

Subject Line: Thank you for your time today.

Dear [[Contact Name]],

I appreciate having the opportunity to speak with you today about the [[job title]] position at [[company name]]. After our conversation, I’m very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in [[aspect of job or hiring organization.]]

[[Add personal note, specific to the conversation or share a link to something you mentioned in conversation, like your personal website.]]

I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time.

Again, thank you for your time and consideration.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]

Template for a Thank You Email After a Job Interview (In-Person)

An in-person job interview is a huge opportunity. And employers tell us that the way candidates follow up is an important indicator of their interest in the position. Candidates who go silent after the interview come across as disinterested. So if you really want the job, take the time to write a sincere, customized email immediately after you end the interview, and send it the same day.

Subject Line: Thank you from [[Your Name]] – [[Position]]

Dear [[Contact Name]],

Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist [[Organization]] as the new [[Job Title]].

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about [[aspect of job, particular challenge discussed, or note about the organization.]]

[[Add a personal note that is specific to the conversation or share a promised resource.]]

You mentioned that the decision on this position will be made in [[time frame provided by employer]]. In the meantime, if there is any additional information you need from me please let me know and I’ll get it over to you!

Again, I appreciate the chance to interview with [[Organization]] and am grateful for the time you spent with me.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]

 

There you have it! Follow these templates, and make extra sure to customize them to your own voice and situation. Before you know it, you’ll be perfecting your interview follow-up and hearing back after more interviews. I’ll wish you luck with your next interview, because I know you’ve got the thank you email covered.

In 8 minutes you'll know how to write the best thank you email after an interview. And it matters a lot: If you've made it to the interview, you're up.

They're two simple words – thank you – but they could be the very thing that lands you the job. So, what does your thank-you letter need to contain?

  • Your contact information
  • The date
  • The contact information of the person you're writing to
  • A greeting (e.g., "Dear Mr. X")
  • Body text that includes a simple, clear and straightforward thank-you and is no longer than four paragraphs. Run spellcheck and proofread carefully.
  • Closing such as "Best" or "Sincerely"
  • Handwritten signature, for mailed paper letters
  • Typed signature

As the hiring process moves more toward automation and speed, taking the time to write a thank-you letter helps you stand out from the crowd and humanizes your application. A thoughtfully written thank-you note goes a long way for your interviewer, plus it provides you with the chance to reiterate your qualifications and add a touch of personality.

"Sending a personalized thank-you note is exactly that – personal," said Rebecca Kiki Weingarten, career transition coach and co-founder/education director at RWRNetwork. "In our high-tech world, it makes a high-touch impact that stands out."

Why are thank-you notes important?

Aside from showing common courtesy, a thank-you note serves other purposes, such as increasing your salary.

According to a study by iCIMS, 63% of recruiters said they would be more likely to hire a candidate who asked for more money and sent a thank-you note than a candidate who asked for less but did not send a note.

Additionally, failure to follow up could leave the impression you're not interested enough to go the extra mile and reach out afterward. 

"First, it is a basic appreciation of the time the interviewer spent with you," said Jodi RR Smith, author and etiquette consultant at Mannersmith Etiquette Consulting. "Second, it is a signal to the interviewer that you are aware of higher-level interpersonal skills. Lastly, the thank-you note expresses your ongoing interest in the organization and the job opening."

Smith added that sending a note could show that you know other proper business etiquette, like standing when a client enters the room, not chewing gum in front of the CEO, holding doors open for others, arriving to meetings on time and dressing appropriately.

Following up with an email should be done within 24 hours of the interview, while you're still fresh in the interviewer's mind. Keep the content of the email brief, no more than two or three paragraphs, and reference particular points from the conversation.

Matt Ross, CEO and co-owner of The Slumber Yard, remembers a candidate who went the extra mile in mentioning personal details from their interview. "I briefly discussed my hometown, but what was amazing was that the candidate remembered my hometown and found a way to include it in his follow-up. He said his brother would be passing through [my town], so he made sure to tell him to pick up a cake from a popular bakery there. This not only showed me he was a good listener but also that he was willing to go above and beyond by doing research. It left me with a pretty good taste in my mouth (pun intended)."

What is the preferred method of sending a thank-you note?

Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note "because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round."

Augustine suggested that it is still important to check out the culture of the company and figure out which method they would prefer. If you're interviewing at a tech startup or see the company utilizes technology, email would likely be the most appropriate.

On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.

"I prefer handwritten notes," said Rachel Sutherland, founder of Rachel Sutherland Communications. "Everyone loves getting mail, especially something you're not expecting. It's kind of funny to think of snail mail as being special, but in this case, it works."

If you're doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they'll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.

"The content of the message is more important than the method of delivery, be it email or a handwritten note," said Beverly Friedmann, content manager at MyFoodSubscriptions. "That said, a handwritten card is certainly a nice gesture that you don't typically see these days."

What should be included?

Smith suggested including the following elements in your thank-you note:

  • A salutation. Even if you have been referring to the interviewer in a more casual way, in the thank-you note, use the more formal form of address.
  • A sincere and specific expression of appreciation along with a concise description of what is being appreciated.
  • Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are.
  • Confirm you're a good fit for the role.
  • Close with final expression of gratitude.

Augustine cautioned against recapping your entire resume in your thank-you note, since the interviewer has already reviewed it and discussed it with you during the interview, but summarizing your qualifications is appropriate.

As with your resume and cover letter, customize your thank-you note. Double- and triple-check it for grammatical and spelling errors. A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person, if you have his or her contact information. 

Does sending a thank-you note really work?

It can, if the note is well written.

"There are times when the candidate has a terrible first round, usually due to nerves," Smith said. "But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified." 

Other times, Smith notes, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.

"I got my college internship at The Detroit News because I handwrote a thank-you note," Sutherland said. "How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you."

Augustine noted that sending a thank-you note doesn't automatically increase your chances of getting the job; however, dismissing this bit of post-interview etiquette might decrease your chances of receiving an offer.

"While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I've never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note," she added.

Sample thank-you letters

Based on these tips, here are two templates you can follow for a thank-you letter after the interview: 

Good afternoon, Jeanette,

Thank you for taking the time to speak with me yesterday about the staff writer position with Business News Daily.

It was a pleasure meeting with you, and I truly enjoyed learning more about the role and the company. I especially loved hearing about your in-office MVP vote – it sounds like a great way to boost employee morale!

After our conversation, I am confident that my skills in business writing and experience as a copy editor are a great match for this opportunity. I am very enthusiastic about the possibility of joining your team and would greatly appreciate a follow-up as you move forward with the hiring process.

If you need any further information, please do not hesitate to contact me by email or phone. Thanks again, and I hope to hear from you in the near future.

Best regards,
Nicole Taylor

Dear Ms. Smith,

I wanted to reach out to thank you for taking the time to speak with me yesterday about the social media manager position at Business News Daily.

I really enjoyed meeting you and learning more about where your team is headed. Based on our discussion, it sounds like you have a very exciting year ahead with the site updates and customer base expansion.

With the team at such a critical juncture, I'd love to lend my experience and skills to help the team build a stronger customer base and social media presenceparticularly bringing my unique lens as a marketer that we discussed from my time working at agencies.

I look forward to speaking further with you and your team to see how I might be able to help you reach your goals. If we're a good match, I would be very excited at the prospect of working together.

Sincerely,
Nicole Taylor

Take the time to personalize every letter you send – avoid copying and pasting the same basic form letter. Recruiters will notice these right away, and it won't do you any good.

After you send your email, keep an eye on your inbox. Don't panic if you don't hear back right away – it's normal for a company to take its time in reviewing applications. If several days or weeks go by, send a polite follow-up to ask if there has been any progress in making a decision.

However, don't take this as an invitation to bombard the hiring manager's inbox. Send no more than two well-spaced follow-up emails, and if you don't hear back after that, accept it as a rejection and move on.

For more tips on writing a great thank-you note, visit this Business News Daily article.

Additional reporting by Jennifer Post. Some source interviews were conducted for a previous version of this article. 

How to Write a Thank-You Letter After an Interview

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Posted on by Biron Clark

You’ve probably heard that you should send “thank you” emails after your interview.

You’ve probably also wondered: Does it really make a difference?

Is it worth your time?

And what happens if you don’t send one?

I’m going to reveal how employers really view “thank you” emails and the situations where it can make a difference in deciding who gets hired.

What employers really think of “thank you” emails

First, I’m not going to tell you that every hiring manager cares about “thank you” emails.

Some do, while others don’t.

However, it’s impossible to know which hiring managers care and which don’t, and there’s no real down-side to sending a “thank you” email to a hiring manager who doesn’t require or want it.

They’ll simply note that you were thorough enough to follow-up and made the extra effort (and that’s not a bad thing to demonstrate after an interview).

I’m also not going to tell you that sending a “thank you” email will put you over the top and get you hired if you seemed unqualified, if you walk in without researching the job and company, etc. 

However, in most cases where your interview went pretty well, the employer is considering you along with a few other candidates. This is where sending an interview “thank you” email makes the biggest difference and is why I believe you should always send one.

Benefits of sending a great “thank you” email

Sending a “thank you” email can be the tie-breaker between you and another candidate.

It shows employers that you care about their job and are interested in what you discussed in the interview.

Employers NEVER want to hire you if you don’t seem to want the job and show that you’re excited about the work you’ll be doing.

Their fear is that even if you’re qualified, you’ll lack motivation and may get bored and leave soon after being hired.

This is a significant fear for employers because it costs a lot of money and resources to hire and train someone. 

Sending an email to thank them and reaffirm that you’re still interested will remove any doubt they have about you wanting the job.

That can go a long way toward getting you hired.

Thanking them after the interview also shows that you don’t take things for granted and are grateful overall. This suggests that you’ll be easy to work with and have a positive impact on the company culture.

Hiring managers care a lot about the character and personality of who they bring onto their team. Sometimes it’s as important as your job-related skills.

Finally, a “thank you” email is a chance to remind them why you’re a great choice for their position from a technical perspective.

Maybe they’re on the fence between you and another candidate, and pointing out one of your biggest strengths could be the tie-breaker.

“Thank you” email example

For example, you might write:

Hi Beth,

Thank you for taking the time to meet with me yesterday. I enjoyed hearing about what the day-to-day work would look like as a Senior Account Representative. 

I’m confident that my 2 years of experience in customer support at XYZ Company would give me an advantage in this role, especially since both positions involve responding to a high volume of customer requests primarily via email.

I’ve learned that communication via email requires a unique approach, since you can’t gauge their reactions in the moment, and it’s easier to have miscommunications if you’re not careful.

This is something I’ve worked on mastering in my previous position and I’d love to continue working in this area. 

Thank you again for your time yesterday, and I look forward to hearing about the next steps!

In the meantime, don’t hesitate to contact me if you have any questions or concerns.

Best regards,

Your Name

Key pieces to include in your “thank you” email

I’d recommend including the following in any “thank you” email you send:

  1. The person’s name. You want this to be a personalized email, sent to one person. Don’t send one email out to multiple people, and don’t send it without a personalized greeting like “Dear Robert” or “Hi Robert.” If you met multiple people, send a separate, customized email to each.
  2. A sentence showing appreciation for their time and thanking them for meeting with you.
  3. A comment on something specific that you enjoyed hearing about. Customize this part and make sure they know this email is written just for them, based on the conversation you had.
  4. Reaffirm your interest in the role. Tell them you’re excited by what you learned in the interview, and that you’re eager to hear about the next steps. If you’d like, you can also remind them of why you feel you’re a great fit for the job (see the full email template above for an example of this).

I’d recommend sending this at lunchtime the day after your interview.

If you interviewed on a Friday, you can send it the same evening when you arrive home, so that you’re not sending it on a weekend.

The bottom line is:

While sending a “thank you” email isn’t a substitute for walking in prepared and ready to impress the employer in your interview, it can be the difference between a job offer and a rejection, especially since most companies have multiple candidates they like for each role.

By following the steps above, you can send “thank you” emails that show employers you value their time and truly want their job, which will help you stand out from other candidates and win more job offers. 


Biron Clark is a former Executive Recruiter and founder of the job search website CareerSidekick.com . As a recruiter he has partnered with Fortune 100 companies down to six-person tech startups while helping hundreds of job seekers advance their careers.

Whether you send a follow up email after an interview or a follow up email after an application, use these 10 email templates to land the job. I just wanted to thank you again for sharing your experience at Company Name with me and for.

Why And How To Send A Thank You Letter After A Job Interview

Standing out from hundreds - sometimes thousands - of candidates, competitors, others conducting business in your industry can be tough.

If you want to get a job, close a deal, or foster a valuable business relationship, though, you have to find a way.

The question is, how?

Besides polishing your resume, doing well during an interview, and impressing potential customers in pitch meetings, there’s another factor you can work to perfect: your follow-up email.

Follow-up emails should be sent after interviews, application and resume submissions, business meetings, sales pitches, and more.

Now, you may be thinking, but I already send follow-up emails.

However, it's all about how your email is crafted — from your subject line to your signature. Your follow-up email needs to be professional and flawless — this message has the power to be the final push your recipient needs to hire you, become a paying customer, or agree to another meeting.

In this guide, we'll help you craft remarkable follow-up emails that will make your recipients want to open, read, and respond. Click the jump links located at the top of the page to head directly to the section of greatest interest to you, or simply keep reading along.

To start, let's take a look at possible subject lines you can include to grab the attention of your recipients.

2. Follow-Up Email Subject Lines After a Meeting

3. Follow-Up Email Subject Lines After a Sales Pitch

4. Follow-Up Email Subject Lines for General Inquiry

thank you templates after an interview

We have different types of templates available on our main website. If you want to know about the basics of thank you email after the interview.

thank you templates after an interview
Written by Vudogul
3 Comments
  • Mazushicage

    MazushicageSeptember 09, 2018 9:15 AM

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  • Dousida

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