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What do you write on a thank you card

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What do you write on a thank you card
August 31, 2018 Houseguest Thanks 3 comments

Хотя на него, как наставника Элвина, и падала определенная тень, необходимость в участии Джезерака казалась совершенно очевидной, и никто не предлагал обойтись без.

Он сидел у края подковообразного стола: это положение давало ему определенные преимущества. Он мог не только изучать гостей в профиль, но и видеть лица коллег-советников - а выражение их физиономий было достаточно поучительным.

Элвин, без сомнения, был прав, и Совет медленно постигал неприятную истину. Делегаты Лиса умели мыслить куда быстрее, чем лучшие умы Диаспара.

“Silent gratitude isn’t much use to anyone.”
– G.B. Stern

Like any other task, I like to complete thank you cards both effectively and efficiently.

  • Effective: Making sure it has the intended result.  We’ll think through the purpose of thank you cards and how to word your thank you note.
  • Efficient: Get it written quickly.  I’ve  put together an easy template for your thank you card – so you can ensure your thank you cards can be written efficiently, but still hit all the right notes.

Don’t rush through thank you cards – they matter. I just like to make sure I have a plan.

The Purpose Of Thank You Cards

A thank you card has a single purpose: to convey your appreciation to the person who gave you a gift, or did you a favor.

This is important, because before you send a thank you card you need to ask yourself – have I conveyed my appreciation?

Here are some questions to keep in mind as you think about what you want to say in the card:

  • Is my appreciation sincere?
  • Am I holding anything back?
  • Is there something I appreciate about this gift that I haven’t mentioned?

How To Word Your Thank You Card


I break my thank you cards into three parts.

1: The Greeting

A lot of people rush to scribble “Dear Jane,” and decide they’re finished with the greeting – on to the card! However, the greeting is extremely important and deserves to be crafted.

Consider the different words you could use:

  • “Dear Jane,” – This is formal.  I rarely use this unless addressing family or very close friends. In that instance, the use of the term Dear actually comes across as what it means – rather than giving the impression of a thank you card written at arm’s length.
  • “My Dear Jane,” or “My Dearest Jane,” – This I typically see used in addressing significant others, or people addressing their family such as children, grand-children and and nieces/nephews.
  • “Hi Jane,” or “Hey Jane,” conveys a more casual letter and is useful for acquaintances turning into closer friends.   Depending on your relationship with the person, this informality can help deepen your relationship instead of using Dear – particularly if the gift or favor they did for you helped bring you closer together.
  • “Hi Jane!” or “Hey Jane!” – Still casual, but now – with excitement!
  • “Jane,” – I strongly recommend against doing this. With nothing preceding a name, it can come across as blunt, cold – and rushed. You don’t want to give the impression that your letter was dashed off as an afterthought.  An exception to this is if you are writing a thank you card for a work colleague, and want to ensure the card does not come across as overly friendly.
  • “Hi,” – Even worse than just their name is leaving off their name.  In How To Win Friends And Influence People, one of my favorite personal development books, Dale Carnegie writes “a person’s name is to that person the sweetest and most important sound in any language.” Want to know the most sour sound? Perhaps the absence of their name where it should be.
  • So which do I recommend?  “Hey Jane!” I like my thank you cards to immediately pop with the excitement and emotion I have from the gift or the favor.  Especially if it’s around Christmas time, and people are receiving lots of Thank You cards – I want to make sure that my genuine thanks comes across and doesn’t sound generic.

2: The Body

The meat of your thank you card.  Lets talk about the words, phrasing and content you want to use here:

  • Express Emotion.  In most of my writing I stick to facts and get straight to the point. In thank you cards, this is the time to express gratitude and emotion. Unlike my usual writing, I will expand and take my time to ensure emotion and gratitude fills the card.
  • Be Specific.  While you don’t want to stick to just the facts, it’s good to point out specifics.
  • Remember The Past and Paint The Future.  While you don’t always have to do this, I like to discuss how the person’s gift and actions have improved my life – and how it is going to help me in the future. People like to know that what they have done has made a difference – so if it has, tell them!

3: The Closing

The closing is the last thing people read, so you should word it in a way that is consistent with the purpose of the card, and with the wording of the body preceding it.  Common closings include:

  • “Sincerely, Sid” – I don’t particularly like using this unless I want to keep my thank you card very formal and at arm’s length.  Remember, we are trying to convey appreciation and deepen our relationship – this closing accomplishes neither.
  • “Love, Sid” – I typically use this for family only. Some people may use it for family and close friends.
  • “Thank You, Sid” – All these are appropriate and some variation of “Thank You” is my most common closing. Varitions include: “Many thanks, Sid” , “Thank You So Much, Sid”, “Thanks, Sid
  • “Take Care, Sid” – I will sometimes use this if I know that the favor, present or perhaps just the person’s life a the time is genuinely difficult and I want to close with empathy.  If so, my last line in my body will lead into this.
  • When in doubt, I recommend keeping it simple – you can’t go wrong with “Thank You, Sid”

Keeping these considerations in mind, lets review my thank you card template.

Thank You Card Template

Just like any other correspondence, I like my thank you cards, emails or even conversation (for verbal thank yous) to have a thesis statement.

Excuse me? Yes, a thesis statement – a simple, condensed summary of what is in the rest of the thank you note.  My thesis statement is usually very straightforward:

I wanted to drop you a quick note to thank you for ___.

I then follow that up with my emotions and gratitude.  Note in particular that I express gratitude for their actions and effort and not for the final result.

I was really touched that you took the time to pick out a gift that you knew I would like.

Using these two sentences to open my thank you card, and then bringing in the wording I discussed previously, here’s the full template. Note that items in [brackets] are optional and to be used when appropriate.

The benefit of using this template is you know that every word and phrase has been carefully chosen to ensure a personalized, gratitude filled card which will convey your appreciation, and deepen your relationship.

Sid’s Thank You Card Template

Hey _____ !

I wanted to drop you a quick note to thank you for ____.  I was really touched that you _____.

[Remember The Past:  When you _____, it really helped me _____. I really appreciate what you gave me/did for me.] [Paint The Future: With your gift/help, I can now _____.   It truly has made a difference in my life.]

Thank you so much,


Handwritten, Typed, Or Email?

Finally, how should the card be written and delivered?

Physical vs. Email: I personally don’t like receiving physical mail-  but other people don’t feel the same way:  especially with thank you cards.  Most people still prefer actual thank you notes.  Because of this, if someone has done something exceptional for me or given me an exceptionally large gift I will send a physical card via snail mail.

Typed or Handwritten? I think (mistakenly or not), email can give the impression that I’m rushing to say thanks, and can come across as insincere. So for that reason, when in doubt I recommend handwritten.

Nonetheless, for close friends and family who know me well, I typically send mine via email.

So, get out there, enjoy the presents you receive from friends and family – and make sure to take a few moments to tell them thank you!

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Take a look at our suggestions for your wedding thank you card wording. Not sure what to write on your wedding thank you cards then you are sure to find some.

Table of Contents

There are exceptional benefits to sending a thank you card. Thank you notes can be utilized is so many different ways, holding profound importance in both personal and professional scenarios. Determining the situations that call for a thank you card requires a grateful awareness for all the relationships in your life; what they mean to you, what they do for you, and how they help you grow. But what do you say beyond thank you when sending a note or card? How do you display gratitude that is personally representative of your character? And is there any way to actually strengthen the bond between you and you and your recipient into a healthier, more mutually-beneficial, and assuredly long-term relationship?

Thank You Note for Gift

Perhaps the most obvious time to send thank you cards is when receiving a gift. Birthdays, weddings, holidays, baby showers, religious milestones in the life of a child like a christening, first communion, Bat mitzvah, or quinceanera – if someone put forth the time, money, and effort to send a gift – you must send a thank you card.

If it’s around the holidays you can always include something at the end of your thank you message to call out the season like Happy Holidays, Season’s Greetings, Merry Christmas, Happy Hanukah, Happy New Year, and so on.

People send professional gifts too. A company may send another company a gift basket in a b2b relationship. Clients may send gifts to an organization or vice versa. The rule of thumb is, if you receive a gift, send a thank you card, but ensure that you include a personalized message to make it meaningful.

One of the best ways to extend a heartfelt thank you even further is to mention what your recipient sent and how you enjoy it wearing it, using it, eating it, reading it, etc. Here are some suggestions:

  • Thank you so much for the lovely gift basket – it made my day.
  • Thank you for my wonderful birthday gift! I can’t wait to use it (wear it, etc.).
  • Thank you for my present. It was so unexpected but certainly appreciated.
  • Thank you for my gift. It was just what I wanted!
  • Thank you for the adorable baby clothes. (Name) is going to look great in them. I will be sure to send pictures.
  • The holidays are a time when we get to give as much as we receive. Thanking you for making me (us) feel special.
  • Thank you for the present you sent. It made my day!
  • Thank you for your gift and card – it made my holiday (depending on what holiday you are celebrating, you can be more specific) brighter!

Sometimes it’s nice to have your child send the thank you card if the gift was meant for them. Or you can send a thank you card together and include a message like:

  • (Name of child) and I both wanted to thank you for the special gift. It was very thoughtful.
  • Your kindness and generosity have brightened our hearts. Thank you for your beautiful gift.

For wedding gifts, you and your partner can send an adoring message to your guests thanking them for attending and their thoughtful gifts. Include messages like:

  • Thank you for being there on our special day. Your kind words, heartfelt adoration, and lovely gift meant the world to both of us.
  • Thank you for attending our wedding and the generous gift. We can’t wait to use our new (whatever the gift is).

When you receive a gift in a professional setting, like at your company birthday party or baby shower, you may want to include a thank you message like:

  • It’s so nice to work with caring people like you – thank you for the heartfelt gift.
  • My (wife or husband) and I both loved the (whatever the gift is), and we know (name of baby) will too.
  • Thank you for making every workday special – and for the magnificent gift!
  • Thanks for my bday surprise!
  • I’m so blessed to work with such wonderful people – thanks for everything.
  • You always know how to make me feel special.

If you are a business receiving a giftfrom another company you may want to include a thank you message.

  • (Company) truly appreciates your generosity – thank you for thinking of us and the incredible gift basket.
  • Thank you for thinking of us. We loved the (whatever the gift is)! We will get so much use out of it.
  • On behalf of our entire organization, we wanted to say thank you for the (whatever the gift is). We truly value this relationship.

If a client sends a gift, make sure to send a thank you card right away to maintain and grow the relationship. You can include your company logo on the thank you card too, company pictures, a discount or promotion, and a gift as well. Thank you card ideas may include:

  • We are endlessly grateful that you reached out. Thank you for this generous gift. It is such a pleasure serving clients like you.
  • We are overwhelmed by your generosity. Thank you for thinking of us.
  • Your gift was so thoughtful. The entire team at (name of company) thanks you.
  • From the bottom of our hearts, we thank you for the (whatever the gift is). We will treasure it always, as we do you.

How to Write a Thank You Note for Money

If you received a monetary gift, whether for a charitable event, a birthday or holiday, or as a nice reward for achieving some type of goal at your company, a thank you card is also required. You can also call a monetary offering a gift. These thank your card messages are all appropriate:

  • Thank you for the generous donation. It was much appreciated.
  • Thank you for this heartfelt gift. You are very considerate.
  • Thank you for the gift card to (wherever it was for). I can’t wait to use it.
  • I used the gift you included in your card to buy a new (whatever you bought). So excited! Take a look (include some pictures).
  • I (We) so appreciate the thoughtful card and money. Hope to see you soon.
  • It means the world to know that I am in your thoughts. You have gone above and beyond with this truly amazing reward.
  • Your thoughtful contribution means more than you know. Thank you.
  • Thanks for thinking of me on my birthday, the card and money were perfect. I am going to use it to (whatever you are going to use it for). You truly shouldn’t have, but I’m glad you did.

For the right relationship, and if you are close, you can say something like this:

  • Thanks for the cash! Going to put it away for a rainy day.
  • Thanks for the Christmas gift card. You know me too well.

Thank You for Coming

Thank you cards can be sent for just showing up. If you are glad someone made it to your party or event, send them a thank you card to show just how much you appreciate them. Sometimes the best gift someone can bring is just themselves. Here are some thank you messages you may want to include in your card:

  • Thank you for coming to our party. It was so nice to see you. We were very glad you could make it.
  • It meant a lot that you came to my (whatever the event was). The dish you brought was superb.
  • We are so grateful you could make it to the (whatever the event was). The (whatever they brought) was much appreciated. Thanks again.
  • Our organization extends our sincerest thanks for your attendance at the (whatever the event was).
  • I was delighted you could make it to (holiday) this year. It was great spending time with you. Hope to see you again soon.

Thank You for Your Hospitality

Alternatively, you can thank someone for hosting a party. Or for letting you stay at their home while you were visiting from out of town. An afternoon spent with friends, family, your boss, or some great coworkers at a barbeque can often warrant a thank you card. If you stay at an Airbnb or someone’s vacation home you should also leave a thank you note, expressing what you enjoyed about the place and even a couple of things you did on your trip. Here are some great messages to include in your thank you card:

  • Thanks for having us at your beautiful home. The dinner was amazing and the company – equally divine. We enjoyed our evening thoroughly.
  • My (wife, husband, partner) and I truly enjoyed our recent stay at your summer house. We created so many lasting memories. The view was incredible. Thank you so much.
  • Thank you for the BBQ invite! I had a blast!
  • Dear (relative or friend), It was great joining you for the weekend. Thanks so much for your hospitality. There’s always a place for you next time you’re in (name of your city). Hope to see you again real soon – we’ll have so much fun!

Thanks for Helping Out

Did someone water your plants while you were out of town? Did you ask someone to pet-sit? Did a friend or family member take care of you while you were sick – did they perform chores around your house? Did the neighborhood kids elect to cut your lawn or take out your trash? Did someone offer a helping hand during a difficult time? Did an employee go well-beyond their necessary duties – pitching in – staying late – to complete a tough project? When someone offers or provides assistance, especially when they don’t have to, it’s nice to send a thank you card. Here are some messages you could include:

  • Thank you for (whatever task they performed). It was a great help to me (us).
  • It was very sweet of you to (whatever they did). It truly warmed my heart. Thank you.
  • Thank you for watching (name of pet). He (she) can be quite a handful but really enjoys your company. Let us know if there is anything we can do for you.
  • You assistance during this difficult time meant so much. Thank you.
  • I am eternally grateful for your endless support.
  • Thank you for pitching in this weekend. You are always willing to lend a helping hand and it never goes unnoticed.
  • Thanks again for all your help. We couldn’t have done it without you!

Thanks for Thinking of Us

When you are referring to something thoughtful someone has done for two or more people – thanks for thinking of us is appropriate. You can include this message in your thank you card on behalf of your business, team, your friends, or your family. If you are living with roommates and someone sent a housewarming gift – send a thank you card – the same can be said of any household, no matter who resides there. Some people even include their pets on the thank you card. This is of course even more appropriate when someone sends a gift to your pet. If someone does something nice for your children and they are very young – a thank you card from all of you is a nice gesture. Here are some thank you messages you can include:

  • Thanks for thinking of us on our wedding day.
  • Thanks for thinking of us on this joyous occasion.
  • Thank you for thinking of us over the holidays.
  • Thanks for thinking of our business.
  • Thanks for thinking of (name of pet).
  • Thanks for thinking of (name of child).
  • Thanks for thinking of us in our time of sorrow.

All of these can be personalized to your specific recipient. Mention how much you enjoyed the gift if they sent one. If the recipient was kind to you in some way, mention how the act of kindness touched your heart. If a customer regularly shops with your business, you may want to send a thank you card with some type of discount or reward. If another business or vendor has done something special for your company, send a thanks for thinking of us card.

Thank You for Your Sympathy

Another thanks for thinking of us card to send is thanks for thinking of us during our time of sorrow. This can also be singular, as in thanks for thinking of me during my time of sorrow. If someone attends the funeral of a loved one, sends a sympathy card, offers kind words, or purchases some type of gift or flower arrangement for the service, a thank you for your sympathy card is appropriate. Here are some suggested messages:

  • We appreciate you being there during this difficult time. Thank you.
  • Thank you for your kind words and beautiful arrangement at (name of deceased’s) service.
  • Thank you for the thoughtful card and condolences.
  • We appreciated all your help after (name of deceased’s) passing. I know he (she) loved you very much, and we do too. Thank you.
  • Thanks for your heartfelt concern during my time of sorrow.

What to Say in a Business Thank You Card

For Your Employees

Sending thank you cards and delivering physical thank you notes to employees can help to motivate your team, build stronger bonds, and offers a small reward for their continued service. A thank you note to employees shows that you appreciate them and value their efforts, considering them an integral part of your business’s success. Giving an employee a thank you card is a simple gesture – but it goes a long way. Here are some messages you can include in your employee thank you cards:

  • Thank you for all that you do.
  • Thank you for all your hard work.
  • Thank you for your continued commitment to this organization.
  • Thanks for all your effort this year.
  • We appreciate you.
  • Thanks for your dedicated service.
  • You truly go above and beyond!
  • A warm thanks for being such a great employee.

For Your Customers

Businesses should use professional thank you cards to establish, maintain, and cultivate relationships with their customers. Include a thank you for your order card when shipping a customer your goods, send a thank you card for their continued business, and opt to send thank you for your referral cards when customers recommend you to a friend or family member. Customers are sure to appreciate the gesture, and they will show their gratitude with loyalty. Here are some things you can say in a thank you card to customers:

  • Thank you for your business.
  • Thank you for your order.
  • Thanks for the referral.
  • We appreciate customers like you.
  • Thank you for your continued commitment to our organization.
  • As our business grows, our profound gratitude will always remain with you.
  • Thank you for being such a large part of our valued tradition.
  • Thank you for your continued loyalty to our brand.
  • A warm thanks for being such a great customer.
  • Throughout the year, our appreciation for your business is unwavering.

Sending a Thank You Card after an Interview

It’s a good idea to send a thank you note or thank you card after an interview. An important job interview will surely benefit from a well-timed thank you card. The hiring manager and staff will appreciate the class and care you show when sending a physical thank you card rather than an email or ecard – it could be the additional effort needed to land the job. If you are rated against another candidate with the same qualifications, but you sent a thank you card whereas they did not, many companies would sway their decision in your favor. When sending a thank you card to a hiring manager here are some messages you can include.

  • Thank you for taking the time to meet with me. I appreciate your careful consideration when choosing a candidate for the role of (name of position), and I look forward to hearing from you soon.
  • I wanted to thank you and your team for meeting with me the other day (or you can include the exact date). I look forward to the potential role at your organization and hope to speak with you soon.
  • I enjoyed meeting you and your staff when interviewing for the (name of role) position. The possibility of taking on this role at your company is very exciting, and I feel I am a great fit. If you need anything else or have additional questions, please let me know. Thanks for your time, and I look forward to speaking with you again soon.

Thank You Card after a Meeting

After any type of business meeting, it is a good idea to send a thank you card. Here are a few suggestions on what to write inside your thank you card:

  • Thank you for taking time out of your busy schedule to attend the meeting. I feel like much was accomplished. Looking forward to the next one.
  • Our entire company appreciates your attendance at the annual (name of event). Thank you for coming.
  • Your team’s thoughtful suggestions during our bimonthly meeting were well-received. Thank you to your entire organization.

Thank You Card Closings

Lastly, you will need to close out your thank you card with a simple sign-off or message. Here are some suggested thank you card closings:

  • Sincerest thanks
  • Sincerest regards
  • Best regards
  • Warmest regards
  • With warm appreciation
  • Lovingly
  • All the best
  • Wishing you all the best
  • Sincerely
  • Our sincerest gratitude
  • Gratefully
  • Appreciatively
  • Thanks again
  • Thank you

5 Reasons to Write a Thank-You Note

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A thank-you note is a type of correspondence in which the writer expresses gratitude for a gift, service, or opportunity.

Personal thank-you notes are customarily handwritten on cards. Business-related thank-you notes are usually typed on company letterhead, but they, too, may be handwritten.

Basic Elements of a Thank-You Note

"[The] basic elements for writing a thank-you note should include:

  1. Address the individual(s), using a salutation or greeting. . . .
  2. Say thank you.
  3. Identify the gift (be certain to get this one right. It does not look good to thank Mr. and Mrs. Smith for the lingerie when they sent you a toaster.)
  4. Express how you feel about the gift and what it will be used for.
  5. Add a personal note or message.
  6. Sign your thank-you note.

Within this framework, there is a great deal of latitude. When preparing to write a note, sit for a moment and consider your relationship with the person to whom you are writing. Is it intimate and personal? Is it someone you know as an acquaintance? Are you writing to a complete stranger? This should dictate the tone of your writing." (Gabrielle Goodwin and David Macfarlane, Writing Thank-You Notes: Finding the Perfect Words. Sterling, 1999)

Six Steps to Writing a Personal Thank-You Note

[2]Thank you so much for the great new duffel bag. [3]I can't wait to use it in my spring break cruise. The bright orange is just perfect. Not only is it my favorite color (you know that!), but I'll be able to spot my bag a mile away! Thanks for such a fun, personal, and really useful gift!

[4]I'm really looking forward to seeing you when I get back. I'll come over to show you pictures from the trip!

[5]Thanks again for always thinking of me.

[2] Clearly state why you are writing.

[3] Elaborate on why you are writing.

[4] Build the relationship.

[5] Restate why you are writing.

(Angela Ensminger and Keeley Chace, Note-worthy: A Guide to Writing Great Personal Notes. Hallmark, 2007)

Thank-You Note Following a Job Interview

"An essential job-seeking technique, as well as a gesture of courtesy, is to thank the person who interviews you. Write a note immediately after the interview and before a decision has been made. State what you liked about the interview, the company, the position. Emphasize briefly and specifically your suitability for the job. Address concerns about your qualifications that came up during the interview. Mention any issue that you didn't have the opportunity to discuss. If you felt you misspoke or left the wrong impression, this is where you can correct your interview--but be brief and subtle. You don't want to remind the interviewer of a weak point." (Rosalie Maggio, How to Say It: Choice Words, Phrases, Sentences, and Paragraphs for Every Situation, 3rd ed. Penguin, 2009)

Thank-You Notes to College Admission Offices

"Call it a testament to how carefully students court college admissions offices these days: Thank-you notes have become the new frontier. . . .

"Miss Manners, Judith Martin, who writes a syndicated etiquette column that runs in more than 200 newspapers, says she, for one, does not think thanks are needed for a campus visit: 'I would never, ever say, "Don’t write a thank-you note under any circumstances." I don’t want to discourage them. But it is not really a situation that is mandatory.'

"Still, some admissions advisers [disagree].

"'It seems like a small thing, but I tell my students that every contact with the college contributes to their perception of you,' said Patrick J. O’Connor, director of college counseling at the private Roeper School in Birmingham, Mich." (Karen W. Arenson, "Thank-You Note Enters College Admission Game." The New York Times, Oct. 9, 2007)

A CEO's Thank-You Notes

Dear Bloomberg Businessweek Friends,

Thank you for asking my perspective on writing thank you notes. In my 10 years as President and CEO of Campbell Soup Company, I sent out over 30,000 notes to our 20,000 employees. I found it was a powerful way to reinforce our strategies, to let our employees know we were paying attention and to let them know that we cared. I kept my notes short (50-70 words) and to the point. They celebrated accomplishments and contributions of real significance. They were virtually all handwritten to make the communication more authentic and personal. It is a practice that I highly recommend.

(Douglas Conant, "Write a Thank-You Note." Bloomberg Businessweek, Sep. 22, 2011)

Thank-You Note to Anita Hill

"Anita Hill, I want to personally thank you for what you did for us twenty years ago. Thank you for speaking up and speaking out. Thank you for your quiet dignity, your eloquence and elegance, your grace under pressure. Thank you for illuminating the complexities of female powerlessness and for explaining why you didn’t complain when the offense first occurred, and for describing how cowed and coerced a woman can feel when she’s hit upon by a man who controls her economic destiny. . . ." (Letty Cottin Pogrebin, "A Thank-You Note to Anita Hill." The Nation, Oct. 24, 2011)

WATCH THE VIDEO ON THEME: 5 Tips To Write The Perfect Thank You Card - How To Be A Lady

You've finished the last slice of cake and unpacked your honeymoon suitcases— that's when you know those wedding thank-you notes can't wait any longer.

Here’s How to Write a Great Thank You Letter

Why are thank-you notes important? How long does a thank-you note have to be? Here are the oft-forgotten fundamentals of writing a thank-you note.

Why write a thank-you note?

Thank-you notes are not only good manners, but also good for your health! Yes, it’s true!

A study in Psychological Science showed that writing a thank you letter both improves the giver’s happiness and put the writer in more positive spirits. That’s the power of gratitude!

While many thank-you letter writers get concerned about the exact words they use, it turns out that the recipients were simply touched at the warmth and thoughtfulness of the letter itself.

So, starting writing thank-you notes—and write them more often! It comes at very little cost and benefits everyone.

Which occasions require a thank-you note?

A gift traditionally requires a thank-you note from the recipient, no matter what the occasion for the gift—a holiday, birthday, anniversary, religious event, award, or accomplishment.

Thank-you notes are also recommended when services have been performed (especially as a favor or for free), when hospitality has been provided, or in appreciation of generosity or thoughtfulness.

When should a thank-you note be written?

Immediately. The longer you wait, the harder it becomes, and the less appreciative you will appear.

What is needed for a thank-you note?

Traditionally, a blue or black ink pen on fine stationery, a blank card, or suitable notepaper.

How do I write a thank-you note?

Write a draft first. Before using your “good” paper, gather your thoughts and jot them on a piece of scrap paper.

Keep each note short—three or four sentences is fine. You can express your thanks just as sincerely as you can in several paragraphs.

  1. Write something personal/emotional about the giver.  Do not use the word “I”: A thank-you note is not about you, it is about the person who gave you the gift. Some examples include “You are so thoughtful!” or “How did you know … ?” or “Your presence at [EVENT] was a gift, but the [GIFT] made it a truly special day.”
  2. Comment on what you will do with the gift (especially if it is money) and/orhow you will use the gift (e.g., in school, on vacation, at work, in the kitchen, etc.). Be specific. “Thank you so much for the beautiful set of wineglasses! We really enjoy entertaining, so the glasses will get plenty of use”).
  3. Express your thanks for the gift and the giver, e.g., his or her thoughtfulness or generosity or on what a special place he or she occupies in your family or heart or circle of friends.

Remember: Be authentic, be original, be sincere.

Once you are satisfied with your thank-you sentences, write them on the “good” paper.

  • Start with “Dear [NAME],”
  • End with cordial regards, e.g., “Sincerely,” or “With love,” or “You’re the best!” or “Yours truly,”
  • Sign the thank-you note.
  • Address the envelope, put a postage stamp on it, and mail it.

Can I print—not write in cursive—a thank-you note?

Printing a thank-you note is acceptable, but cursive is a nice touch (as long as it’s legible).

Can I just say “thank you” verbally to the giver?

You can—and should—say “thank you” to the giver when you receive a gift, but a proper appreciation should be expressed on paper and sent by mail.

Can I use email, social media, or the phone to say “thank you”?

You can express your thanks in those ways, but nothing beats a thank-you note written on paper and sent in an envelope.

If I do not like the gift, do I need to send a thank-you note?

Yes—but if you do not like a gift, do not reveal your displeasure in the note. Focus on your appreciation of the giver’s thoughtfulness, generosity, and good intentions. Remember the adage “It’s the thought that counts.” Keep an open mind: You may actually develop a fondness and appreciation for the item later.

What difference will a thank-you note make?

If you send a thank-you note, you and the gesture will never be forgotten. If you do not, you will not be forgotten either, but not for the same reason nor with the same regard.

At what age should kids send thank-you notes?

It’s a great idea to get children in the habit of writing their own thank-you notes by preschool age. If your child can’t write yet, transcribe the note for them and have them write (or scribble!) their name at the end. Recipients—whether grandparents, other family members, or friends—are guaranteed to be delighted!

Say thank you with a note … and a gift!

It’s OK to go overboard with your appreciation and send a thank-you gift. Make your own gift jars with something edible inside or see other fun gifts you can make in the kitchen.

Did you know?

National Handwriting Day is January 23!

Do you have any tips for writing the best thank you cards? Do you still write thank-you notes? Let us know in the comments below!

what do you write on a thank you card

Why are thank-you notes important? How long does a thank-you note have to be ? Here are the oft-forgotten fundamentals of writing a thank-you note.

what do you write on a thank you card
Written by Gosho
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