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Sample thank you email after meeting with client

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Sample thank you email after meeting with client
June 27, 2019 Kids Thanks 3 comments

Корабль "рыскал", покачиваясь в космосе, точно игла компаса в поисках севера. Несколько минут небеса подергивались вокруг путешественников, пока, наконец, корабль не замер - гигантский снаряд, нацеленный на звезды. В центре экрана показалось огромное кольцо Семи Солнц в всей своей радужной красе. Еще виднелся краешек Земли: темный серп, обрамленный золотом и пурпуром заката.

How to Write a Perfect Thank-You Note to Your Business Partners

In every walk of life, people like to be thanked — it shows that someone has recognized their efforts. Beyond birthdays and school gatherings, a thank-you letter goes a long way in the business community toward building goodwill and cementing relationships. A concise and genuine thank you note shows you to be a thoughtful and capable person—someone worthy of doing business with.

We’ve put together a few tips and guidelines for you to get the most out of your thank you letters.

When to write a thank you letter

No matter the case, you want to write your thank you note as soon as possible after the event ends. If you thank someone for something small they did 2 months ago, they’ll likely just think you’re weird.

Here are some normal situations to send a thank you note to a business contact:

  • Business cooperation: New partners instead of new competitors – this is a good reason to express your gratitude. A thank you letter for collaboration also registers your business and your name with a new partner.
  • A referral: Besides appreciating their help, you can encourage this person to continue referring prospective customers to you.
  • Attending an important meeting: Let them know their opinions and knowledge were helpful.
  • The holidays: The best time of year, it’s a great occasion to thank partners for their cooperation and to express interest in future deals or possibilities.
  • Randomly: Thank-you notes out of the blue are best if your business relationship is long-term and casual to some extent. Regardless, people will appreciate the no-strings-attached compliment.

How to write a thank you letter: step by step

The key to a good thank you note is to be genuine in your emotion. If your tone is flat or you seem too focused on future opportunities, the effect won’t register—you’ll just come off as selfish.

Otherwise, the structure of a thank you note is straightforward and favors conciseness.

Here are the general elements:


It’s essentially a must to use the recipient’s name in the greeting. If you can’t be bothered to address them direct why write a note? For the salutation, using the word “dear” is standard and adds the appropriate level of formality to almost all business letters.

Avoid “To whom it may concern” or “Dear Madam or Sir” greetings at all costs. They make your thank-you note seem distant—if you don’t know the person’s name, find it out somehow!

The reason for thanks

Lead-ins like “I would like to thank you…,” “I’m just writing to express my appreciation…” are suitable for a formal thank you letter, albeit a bit clichéd. Feel comfortable tweaking this a bit to fit your situation.

In less formal cases, make your opening sentence direct and simple: “Thank you for your help.” Of course, informal thank you notes are rare these days (since you’d likely just message them or tell them in-person).

When speaking frankly about why you’re thanking them, don’t mention money even if it was involved.

For financial deals, terms like “Thank you for your support”, “We appreciate your generosity” suit better and are the phrasing most charities and non-profit organizations use for donations.

Continue your gratitude with a few sentences about the importance of whatever happened between you and the recipient: “your expertise gave me a clear understanding of the department’s KPI”, “it was an honor to work with you,” etc.

Try your best to make this actually sound personal—if you’re thank you note reads like it’s a stock note, that defeats the purpose.

The recipient should feel it was their specific time and/or contribution that you value, and not just anyone who was willing to help. You aren’t sending these out in bulk, so take the time to make it individualized.

Compliment, but don’t flatter

If you are not sure of how appropriate it is to give a specific compliment, avoid it.

Being nice and making it clear that you appreciate the person is a part of the thank you note’s existence, but if you are too complimentary it may come off as brown-nosing or sarcasm. It’s best to use short phrases such as: “we greatly appreciated your presence” or “your contribution to PROJECT 123 cannot be put into words.”

Refer to the future

Before closing a thank-you note, express your desire to continue the business connection. While this mention should be short and quick, it does show you are serious about your trade, and not just happy to be at the big boys’ table, so to speak.

If you already have ideas for a future cooperation, mention it without going into details. “Our company is going to hold IT workshops and would like you to join” — this is a good hint that you value their abilities while demonstrating your confidence in your own work.


In most cases “Best regards” and “Sincerely” are appropriate salutations. You don’t want to get too cute with a salutation unless you know the person well.

If you prepare a thank you note on paper, always sign your name with a pen. You may also include your title or position if the letter is formal.

Here is an example with a clear structure:

Dear Mr. Adams,

I want to sincerely thank you for the referrals you’ve sent our way lately. They have helped our business immensely and it’s great knowing that we have such an accomplished businessman in our corner. It’s truly been a pleasure.

We’ll keep you updated on any changes or upgrades to our services. We won’t let you or the customers you referred down!

Thank you once again.

Best regards,
Mr. Roger Waters
Enterprise Ltd

Tips for writing a business thank-you letter after a meeting

The exact nature of any thank you letter will come down to the formality of the relationship.

If business partners see each other quite often, an informal thank-you note with some light-hearted joking would be a good way to show your appreciation during a work process. This can be through either an email or a hand-written note.

For more formal situations, it’s better to send a hand-written note; an email is likely to get buried in the recipient’s inbox.

No matter the formality however, thank-you notes should be short and to-the-point—this is business, and time is money; if the note is more than half a page, you’re not doing it right.

Your note’s format is the same as other typical business letters. Names, titles, and addresses for both sides, formal greetings and closings, the writer’s signature — all these formal specifics should be included. If you are writing on behalf of a company, typing the note on the organization’s letterhead is a savvy, professional choice.

As with any official business communication, make sure your grammar and spelling are perfect—sending something with improper English will make a worse impression than sending nothing will.

Here are a few more samples of various thank you letters:

Dear Mr. Tyler,

I would like to thank you for taking the time to meet with me and my colleagues yesterday. I appreciate you sharing your knowledge about the roles and responsibilities required for a project like ours. Your presentation contained several innovative ideas that we are now considering for our project’s structure.

You have our sincere appreciation and we hope to continue working with you in the future. With your permission, I will inform you about our next meeting.

We look forward to seeing you there.

Mr. Zachary Perry
Holding Company

  • Whether you are thanking someone for giving your business a chance to get a foot in the door:

Dear Mrs. Williams,

My colleagues and I wanted to thank you for giving us the chance to pitch you on expanding our business. We know you are an incredibly busy person and we’re grateful you gave us some of your time.

If you’d like any other information or something from our end, don’t hesitate to let us know.

Kind regards

Chris Robinson

  • Or sending out thank you notes for your charity or non-profit organization:

Dear Mr. Jackson,

All of us at Paws Against Violence are eternally indebted to you for your donation. You might not believe us, but every cent counts toward the bigger goal!

We’ve included the most adorable pictures we could take of just a few of the little critters who’ll be benefitting from your donation.

As always, stay up to date by periodically checking our website, and please spread the good word!

All the best

Paws Against Violence

… a small gesture like saying “thank you” goes a long way.

This may seem like a lot of conventions to follow, but all in all the process is pretty simple. You’re thankful for the opportunity, so let the other person know it with a short note. In today’s business environment, politeness and professionalism go a long way.

If you’re looking for more ways to exude professionalism, see how our virtual phone system can help you achieve just that.

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How To Write An Effective Follow-Up Email After Meeting With Someone on this one, but here are a few sample subject lines to give you a feel for it: take them out to a fancy dinner as a thanks if they can get the meeting for you. I run the For The Interested newsletter and help clients use social media.

If you are a B2B business, you depend on regular meetings with clients. It doesn’t matter if these are phone calls or actual face-to-face encounters, the point is that you’ve made a connection. However, it is usually not enough. You need to stay in touch with your clients, to make them remember you, your company, and your services. In our experience, the best starting point here is writing a follow-up thank-you email after the meeting.

Like meeting invitation or cancellation emails, follow-up messages are something that you should master to be better in business communication. Unfortunately, not everybody is aware of the power of follow-ups. What’s more, not everybody is good at following up. This is why we are dedicating the current article to issues, including:

Apart from the basics, we’ll also cover some typical mistakes people make when following up after a business meeting.

Your follow-up thank-you email after a meeting is a part of networking

A thank-you email after a meeting not just a nice touch, but a necessary step in building and maintaining any business relationship. Sending a personalized thank-you note for the business meeting establishes a connection with your clients.

Image courtesy of Freepik

The power of a thank-you letter after a meeting:

  • It reminds your client of a recent meeting with you
  • It sets the tone of your communication with the client in the future
  • It ensures that you and your client are on the same page after the meeting
  • It lets you provide a recap of the planned activities
  • It speeds up bringing your mutual plan to life

Send a meeting follow-up email ASAP

The first rule of follows-up: send yours as soon as possible. And better do it on the same day, while the memory is fresh, and the mind’s not been changed. Failing to write the client within the first 24 hours after your meeting might result in losing the progress you’ve made with them.


Imagine a situation: your client has several appointments with different companies on one day. The same problem is discussed. Within the next few days, some companies follow up, and some don’t. Although the solutions that you and your competitors propose might be different, the client is more likely to remember and choose those who wrote a follow-up email. So, act quickly. Send your message ASAP.

Choose a proper “follow-up email after the meeting” subject line

You’ve made up your mind to send a follow-up message shortly after the appointment: great! Now here’s your first challenge: to write a subject line for a thank-you email after the meeting. A quick tip: by your email subject, the addressee should immediately know what the letter is about.

Image courtesy of Mindmaven

Avoid too general subjects like “Thank you” or “A quick follow up” and try to be slightly more specific. What are you thankful for? What are you following up on? Such as:

A quick follow-up on today’s meeting

Your subject line for a follow-up email after the meeting might contain the name of the person or people with whom you met. This will make your message more personal. Like in the examples below:

Great meeting you today, {Name}

It’s been a pleasure meeting you, {Name}

If you want to get straight to business, your follow-up email subject line after meeting should be a little more official and to the point. You can try one of those:

Today’s meeting takeaways

Our yesterday’s meeting follow-up

Here are a few recommendations on {insert the discussed topic here}

Structure of a follow-up email after a business meeting

Now, what should be inside your after-meeting email? For sure, it must start with a greeting and be followed by a thank you. It is recommended to mention the topic discusses at the meeting and the main takeaways. Then, you will need to suggest further plans or steps and provide a clear call to action. Always end with a closure and your business email signature.

Image courtesy of Pexels

To recap, the structure of a meeting follow-up email looks as follows:

  • Greeting
  • A thank you
  • Statement of the discussed topic(s)
  • Main takeaways
  • Next steps
  • A call to action
  • Closure
  • Your email signature

Below we’ll take a look at writing a business meeting follow-up email in more detail. Meanwhile, it’s worth saying that it’s essential to adhere to specific rules when sending a follow-up meeting email. Adding common-ground references or suggesting the next meeting would make your follow-up email after a business meeting more personal and to-the-point. Read on to learn about some good practices for writing follow-ups.

1. Say "thank you” for the meeting

As mentioned earlier, it’s crucial to start your email with a thank you. However, be specific. What are you thanking for? You may be grateful for the client’s time, for insightful inputs, for sharing useful information about their company with you, or for the meeting itself. Be appreciative.


2. Add a common-ground reference

Write about the shared aspects that you’ve learned about during your meeting. Emphasize some positive elements of the appointment, such as a shared interest in coffee, a place you both went to school in, or a recent conference that you both attended. Write only what’s appropriate and don’t act overly familiar with the person.

3. Add a meeting recap in your email

Sometimes, your follow-up serves as a meeting recap email or a meeting summary email. There are the messages in which you summarize your meeting chronologically or logically. List your primary takeaways by answering the following questions:

4. Follow up on the promises you made at the meeting

After the meeting, you will most certainly have some homework to do. If you drafted a plan, provide the client with an approximate timeline of its execution. If you promised to answer a question or look up the best option to tackle the client’s problem, send the respective information to him or her in your follow-up.

5. Request the documents you agreed on

In case you agreed on working together, make sure you have the necessary documents before you start the work. An email after the business meeting is the best occasion to ask for the papers. Make sure you send the required documentation on your part as well.

Image courtesy of Pexels

6. Note the next date of contact

You will probably need to have another appointment with this client. It might be to update them on your progress or to discuss the further steps. Make sure you take the initiative regarding the next meeting, and it’s better to do in advance. Suggest a date for your next get-together and make certain that you both add it to the calendar.

Image courtesy of Pixabay

7. Add closing line

The email closure matters as well. Be professional and avoid informal closings, such as “See you later” or “Take care.” Stay formal and end your follow-up email with a classic “Best regards” followed by your business email signature.

8. Use a professional email message closing

The fundamental aim of following up is to have additional iteration with your prospect. You want the client to contact you back more than ever. Make yourself reachable. You might have exchanged business cards on the meeting, but it can get lost in piles of papers on the desktop or fell out of the pocket. The easiest way is to add a functional and interactive email signature. It will not only make your email look more professional but also provide your prospect with extra contact detail. So if they feel comfortable with giving you a call rather than writing you a message, let them use the number from your signature.

You can go even further. Make your signature speak to the prospect. All you have to do is add the banner with the right message and link it to the relevant landing page or case study.  You can see the good examples here.



Key fails when sending after meeting email

Image courtesy of Pexels

1) Sending your meeting follow-up to a wrong person

Probably the biggest mistake you can make is sending your after-meeting email to the wrong person. It will not only be odd, but you might also reveal sensitive information to a third party. So be careful with your To field. To be safe, you can find a thread with your client and respond to it with a new subject. If you’ve had a meeting with more than one person, make sure to include them all in your follow-up.

2) Making your thank-you email too long and not keeping it to the point

You don’t need to write a detailed transcript of your meeting. Just a thank you, a quick recap of the essential points, and a clear statement of the following steps with a call to action. That would suffice.

3) Not double-checking grammar

You should always pay extra attention to your grammar when communicating with clients. Spelling mistakes do sometimes cost lives. Jokes aside, they still can cost you important deals. Make sure your writing is impeccable by enabling tools like Grammarly. Also, do not rely on auto-correction.

4) Not including your additional contact information

Surely, your client must have your contact information already. But bad things happen, contacts can be lost, so you have to always include your phone number in your email signature. In case he or she has a pressing matter that needs to be discussed over the phone, they will always find that number in your latest email.

Image courtesy of Acknowledgeform

5) Waiting too long to send your thank-you email after the business meeting

Try to send the follow-up no later than 24 hours after the meeting. By waiting too long, you might risk losing your client to competitors (the worst case scenario). Even if you are sure that your relationship with the client is safe, you might just forget some essential takeaways from the meeting.

6) Writing a generic thank-you note

Don’t write a generic thank you. Always be specific and personal and do not send all your clients the same email. Even though you might use templates, customize your every single piece of correspondence. It will take some time to craft a follow-up email, but it will bring results in the end.

7) Showing your custom fields

In case you are using email templates, make sure your custom fields or merge tags are all replaced by actual information about the client. Leaving chunks of symbols like {!FirstName} is unacceptable: your follow-up will look like an impersonal bulk message. In case you are using an email-sending platform, don’t send anything without testing it first.

Customizable follow-up email templates after a meeting

Enough about the DOs and DON’Ts. Let us better give you a real follow-up meeting email sample. This is just an example of what you can write in your messages and how you can write them. You can take them and use them. Just be sure to replace our sample information with what’s relevant to you.

Here is a sample thank-you letter after meeting a prospective client:

Dear Henry,

Thank you for taking the time to meet with my colleagues from SailOnEmail and me today regarding your email marketing goals. It’s been a pleasure talking to you and learning about YourCompany.

Let me outline the main takeaways from our meeting:

  • Your team will enjoy a 3-month trial of our platform
  • We will help you set up your account and will be available to answer any of your questions
  • We are meeting in 2 months again to discuss your experience with the platform and to find how you can use it to even more advantage

I will write you next week to arrange our next meeting with you and your team. Meanwhile, if you have any questions, please feel free to message or call me.

Looking forward to hearing from you.

Kind regards,

John Matters



Bright Street 22, Townville 10101

Phone: +1234567890123

Skype: johnmatters23

Below is a slightly more detailed sample follow-up email after meeting a potential client:


Dear Henry,

Thank you for taking the time to meet with me and my colleagues from SailOnEmail today regarding your email marketing goals. It’s been a pleasure talking to you and learning about YourCompany.

Here are the main takeaways from our meeting:

  • We have agreed on a 3-month trial of our Pro platform for your team.
  • My colleague Peter will guide Jeff of your Marketing Department through the account setup process.
  • I am sharing with you our 2017 report on the best practices for a welcome email series.
  • My colleagues or I will be available to answer any questions that you might have in the process.
  • We agreed to meet in a few months to discuss your experience with the platform and to work on the ways for you to exceed your 2018 marketing targets.

You mentioned that you would like to have a bigger following on Facebook. What do you think about remarketing campaigns? Targeting your existing email subscribers on Facebook could help you grow a dedicated audience. If you are interested, I can tell you about this in more detail.

Meanwhile, please see the report on the welcome email series attached.

Peter will be contacting Jeff tomorrow at 12 PM. He will have everything ready for the setup by then.

If you would like to try remarketing, we can arrange a quick call tomorrow between 3 PM and 5 PM or Friday between 12 PM and 3 PM. What do you think?

Looking forward to hearing from you.

Kind regards,

John Matters



Bright Street 22, Townville 10101

Phone: +1234567890123


To sum it all up, always message your clients after a meeting, regardless of how long you’ve been working with them. Remember that, when writing a follow-up email after the meeting, subject line, thank you, meeting recap, and a call to action are your key elements to have. Make sure you don’t make mistakes, from typos to sending the email to a wrong addressee. Keep your message concise, personal, and polite.

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How to Write A Post-Event Thank You Email

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Thank You Letter for Meeting Appointment

Akash Sharma
Informatics Society Pakistan
[email protected]

Date – 14/04/1975

Anil Singh
I-45, Sanchar Academy
[email protected]

Subject: --------

Dear -------------------, 

I -------------------- (mention your name) working as ---------------------- (mention designation) with --------------------- (company name) would like you to thank you for setting up the appointment for the meeting about ----------------------- (mention the subject) on ------------------- (mention the date). 

The meeting was long due and there could never have been the best time to discuss and arrange the meeting now. The company is working on --------------------- (mention about the project and its details). 

Below are some of the important points that will be discussed in the meeting in detail. 

(Mention the points).

So, I would like to thank you once again for arranging the meeting. 

Yours sincerely, 

Akash Sharma

WATCH THE VIDEO ON THEME: Sample Thank You Letter

After meeting with a potential client, for example, a letter saying thanks for the meeting can also be used to help reinforce how your service would be appropriate.

How to Send the Best Thank You Email After Meeting New Clients

Meetings are great and networking events are fun, but don’t forget the next step: a perfect follow up e-mail that’ll help you stand out from all those other people in the crowd.


Because let’s face it–how many people do we really remember after attending a conference?

Sure, you may have added a hundred (or two) connections on LinkedIn, but chances are that if you try and remember who they are and what they do, you’ll come up blank.

Imagine this, though: you go to a regional business conference, shake some hands, and start a great conversation about linguini with Mr. Ravioli, a business owner who moonlights as a chef.

You talk for hours about pasta, which so happens to be your favorite dish. But sadly, once the conference ends, you part ways and forget all about the pasta–and the person behind it.


A few days later, a zinger of an e-mail pops up. “Hi,” it says. You don’t usually read e-mails, but you read this one because the subject line is interesting.

As you read on, you remember Mr. Ravioli, and start wondering how you ever forgot about him. After typing a happy response back to him, he sends a calendar invite for lunch and boom, three weeks later, you’re working on a small side project together.

Why do you go to conferences and meetings? It isn’t to be sold to, we’re sure.

Rather, you–like everyone else in the world–crave real, human connection.

The best way to kickstart conversations that matter is to FOLLOW. UP.

Here, we’ve collected some top tips for you so that you can craft the perfect catch-up e-mail–one that people will actually open and read.

The key to enthralling readers is to stop trying so hard to sound like a professional. Using big words and overly formal language can sound salesly and robotic; you’ll fail to make that vital connection with the person on the other side of the screen.

On the other hand, if you try too hard to sound jokey or friendly before you’ve reminded them who you are and why you’re messaging, you may come off as a creep.

Like most things in life, the art of the perfect FUP e-mail (sorry, I just really like that acronym) requires balance.

Don’t start out right away with the sales pitch (if you’re trying to sell to them, that is).

Instead, offer some value of your own by recommending a book or sharing something that’s helped you.

To be safe, here’s a bare-bones template that you can use to set the stage:

  1. How you met: at what event?
  2. A takeaway from your conversation: what did you talk about? What did you learn? How was it relevant to your daily/business life? How are you relevant to them?
  3. Your request: If you want to meet in person, suggest a venue or activity (coffee is the standard) and a few dates.

Still want a few more tips? Here are 6 more to keep in mind (or read on if you just want to grab those templates and run).

#1 Let them know why you’re following up.

You can send an e-mail gushing about all the fun things you talked about at the meeting or conference, but if you don’t tell them why you’re e-mailing, they may forget to respond. It’s just basic business etiquette–to let your client know why you’re getting in touch.

If you’re familiar with SEO and content marketing, then you know how important the call-to-action is. You should also have some sort of call to action in your e-mail, prompting your receiver to take the next step.

#2 Sort your leads and contacts.

We all go to events for different reasons. It could be to grow your pool of leads or to make sales. (Or perhaps you just want to get a bunch of free stuff). Always keep your purpose in mind when you’re making your connections–it’s possible to end up with hundreds of business cards after a weekend conference, and if you don’t sort them, you may never look at them again.

If you just want to grow your network, sending a LinkedIn invitation to each new contact with a short explanation of who you are might be enough. But if you want to do things like increase brand awareness, close sales, or make introductions, then the FUP e-mail is necessary.

#3 Show them that you care + listen.

One of the golden rules of selling is to make it all about the customer. People love receiving help, so it’s important to make yourself available before you start warming them up.

If they love books, you can offer them a free pdf of a book you really enjoy–if they mentioned a certain food they like, why not send them a recipe?

Be personal–show them that you listened to the details that most other people would’ve passed over. Look back at your notes and make your FUP e-mail shine!

Other ways to wow them: personalize, personalize, personalize.

Use their name, and make sure it’s the right one (seriously: God knows how many copypasted e-mails we get all day, every day, addressed to the wrong person).

Personalization helps your recipient feel like they’re worth more than a spammy blanket blast.

If you’re sending a post-meeting e-mail, then this tip still applies. Many meetings focus on the problems that have to be solved and the progress that’s been made. Though that’s important, you should also spend time congratulating your employees for a job well done. Give them recognition to affirm the work they’ve completed

#4 Keep it direct and simple.

Aim for a maximum of three paragraphs for each follow-up e-mail.

One that’s too long will feel spammy and boring unless you had a whopper of a chat with them about a bunch of different topics. Even then, the truth is that we’re busy–and responding to really long e-mails can be exhausting.

Subject lines don’t have to be entire sentences: just enough to remind them of who you are is enough. Directness and simplicity is especially important in the first e-mail, where you’re making your second first impression

#5 Don’t be afraid to get on a call.

Sometimes we can’t make time to meet in person. Sometimes we’re simply too far away. In that case, a phone call can work wonders.

If it’s been a few days or weeks and they haven’t responded to your initial follow up, it’s perfectly okay to follow up again.

To up the ante: even if you’ve crafted the most perfect e-mail, your contact just might not reply.

They might not even open it. That minor rejection may sting a little, and that’s fine. But that doesn’t mean you should give up on them entirely.

You have their business card, right? Go call them.

The phone is your best friend, and a powerful one, especially in the frantic world of sales.

Maybe your e-mails just got buried; maybe they weren’t even delivered. By getting your person on a phone call, you can recreate the connection and

#6 Time it right.

At Toggl, we love timing things. And when you’re writing follow-up e-mails, it’s important to time the sending properly.

It can feel too hardcore to reach out to new connections right after the event. Some recommend waiting a week, others recommend sending that e-mail out within a few days. Personally, I often wait until the one week mark.

What do you know about your connections?

If they work in an office, chances are they’ll check their e-mail first thing in the morning.

Though people do also check their inboxes after lunch, a lot of e-mails get sent out then, and it’s more likely that your message will get lost.

Aim for mid-serious business hours when their mindset is still a bit fresher.

Another tip: take time to listen to the conversations you’re having.

If a person says that they’re going to go to a wedding the week after the conference, then don’t send them an e-mail the day before the wedding. Instead, make a big impression by following up afterwards (you can even ask how it went for bonus points).

Now, without further ado: here are five (and one bonus) e-mail templates you can steal 🙂

Follow-up Email After Networking:

Subject line: Have you ever heard of [recommendation] for [problem]?

Hi [contact name],

It was great meeting you at [event name]. I’m [insert a little bit about you here–name, company, etc.]. I checked out your blog after [event name] and really loved your perspective on [certain topic]. Have you ever heard of [recommendation]? It’s something I use with my own team, and it’s been quite successful.

I’d love to talk more about it or send some examples over if you like. It was great meeting you at [event name] and I hope we’ll see each other again soon.


Subject line: I’d love to hear more about [project they’re working on]

Hi [contact name],

I really enjoyed speaking to you at [event name]. I loved hearing your thoughts about [specific topic–feel free to include some flattery here]. I saw on your [blog/LinkedIn] that you’re currently working on [insert project here], and [talk about how this relates to you or how you can offer help]. Let me know if you’d like to chat about it over coffee sometime, I’d love to hear more about it!


Bonus: The Fun One

Subject line: I met you at [event name] 🙂

Hi [name],

It was awesome to meet you at [event name]. Right now, you might be thinking, “Who is that?”. If you are, then here I am:

[picture of you, preferably smiling]

How was the rest of the event for you? I caught {speakers} session. It was superb!

If you ever need any advice on [topic of expertise], just fire me an email.

I’m always up for coffee or lunch or drinks if you’re ever in [location].

Have an absolutely splendid day,


To make connections:

Subject line: Connecting you to [insert name here]

Hi [name],

How are you doing? I wanted to reach out and connect you to someone you might be interested in meeting. This is [recommendation name], they [tell them about what your contact does]. (S)he could help you out with [project] that I know you’re working on. Let me know if you’re interested–I’ll set up an intro 🙂


Subject line: Introduction to [insert name here]?

Hey [name],

I really enjoyed meeting you last week at [event]. I enjoyed our conversation about [topics discussed here].

I was really humbled and honored by your interest in what I’m working on right now, and you mentioned that you know [name] at [company name]. If you have the time, an introduction to [name] would be very helpful, and (s)he might even be interested in hearing more about it.

To make it as easy as possible for you (I understand you may have a lot going on right now), I’ve written a short blurb below. Would you be able to take a moment to introduce us?


[Short blurb here]

Thank You Email After Meeting:

Subject line: Keep it up, everyone!

Hey everyone,

Incredibly excited about the progress we’ve all made. Wanted to take a moment to recognize a few key accomplishments:

[key accomplishments + why they matter]

In addition, I wanted to recognize some awesome people who’ve gone above and beyond in making this magic happen.

[tag people, describe their accomplishments, and why it matters].

As you can see, one of the most important components of each of these templates is the personal connection.

Whether that’s through being personable and personal and friendly, or by offering help, or even by attaching a photo of your lovely face, making that person stop and smile is a key step in winning them over.

By Theodora S. AbigailOn September 4, 2018

sample thank you email after meeting with client

Free Sample Thank You Email after Meeting for different Purposes attending meetings is that you would also have to thank your client or the.

sample thank you email after meeting with client
Written by Nera
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