Nothing would be more rewarding than to receive a job offer letter at the end of a long hiring process. This letter is an initial contract letter that measures your willingness to be of service for a position you have applied for.
A job offer thank you letter would serve as your response letter to the company who has offered you a particular job position. It is very unlikely for an applicant to decline an offer letter and most applicants just choose to select the best job offer thank you letter templates to create a positive impression for their soon-to-be employers.
Limiting this in an applicant’s point of view, it would always be of honor to send out an appreciation letter to prospective employers who have given an applicant a job offer.
Below is a quick guide on how to write appreciation letters for a job offer:
Employers would also appreciate a letter of thanks in response to their formal offer letter sent out for their prospective hires.
It has always been courteous for applicants to send out appreciation letters for a well-deserved job offer. While it is not required to do so, some applicants should heed a few reminders if they choose on sending a response to employment offer letters.
Take time to go through these do’s and don’t when writing a job offer appreciation letter:
In one way or another, there are always ways to show gratitude and appreciation even just by simply responding to simple offer letters for a certain job.
Congratulations! You’ve made it through the interview process and you’ve received a job offer. This is no small feat and calls for a celebration. While you may be anxious to secure the offer and move forward into your exciting new opportunity, take time to make sure you have all your questions answered on exactly how to accept a job offer. There are a few steps you can take during the job acceptance process to ensure there is no confusion on either end and you are getting everything you expect out of the offer.
During the offer process, there are a few standard steps you can expect, including an offer notification, verbal or initial offer and final offer. Wait times between your last interview and offer conversations vary, but following up if you haven’t heard back in three business days is acceptable unless they’ve given you a timeline for next steps.
The first (often more informal) offer will likely come in the form of a phone call or email. After the first conversation, you should receive a formal communication containing your official offer. If the offer looks good as-is, you’ll move into the acceptance communications. If not, use this time to negotiate. Let’s take a closer look at each phase.
Initially, you might get an informal notification from the recruiter that you should be expecting an offer. This communication often comes in the form of a supposition, meaning they will prompt you to tell them what exactly you need from them to accept an offer. An example might sound like this: “Suppose we offer you the position. What do you need from us to accept the offer as soon as possible?” Keep in mind that this is not consistent across all employers, as each will vary in communication type, style and timeframe.
First, express your appreciation. Then, be prepared to discuss items like salary, benefits, bonuses, working hours and any other needs you may have in the new job. After you discuss, you should get additional details from the employer on when and how you can expect to receive an official offer.
After your initial informal conversations, you should get an official offer from the employer. If the offer comes in the form of a phone call, ask them to send a written document for you to review as well.
It is crucial that you get all the details of their offer in writing both to make the offer official and to fully understand their expectations of your role, pay, start date and benefits. For example, it might be part of a written offer that you will be expected to pay for your work phone. This is something you can bring attention to or negotiate with the employer.
After you’ve received the official offer, its time to figure out exactly how to respond to the job offer. Express your appreciation and ask for a timeframe for when they’ll need your response. This can be simple, like, “Thank you for the offer, I’m looking forward to reviewing the terms. When do you need a response?”
While being respectful of the employer’s time, it is perfectly acceptable to take one to two business days to make sure you fully understand the offer. If they ask you to respond immediately, ask politely if you can have 24 hours to review the terms. Though it is a top priority for the employer to get the deal closed as soon as possible, you should dedicate some time to ensure you’re getting everything you need.
At this point, remember that anything you say is not binding. It is acceptable for either party to change the offer as you are having these conversations. You can back out at any time, even if you’ve informally accepted the job.
Negotiating items in the offer terms is a common part of the acceptance process. If they offer up details about salary or benefits in the initial, more informal portion of the offer process, use that time to negotiate before they’ve drafted your formal offer letter.
If you’re seeing the details of your offer for the first time in the official job offer letter and have decided there are one or more changes you’d like to request, contact the employer to set up a time to talk as opposed to simply sending a counter offer letter. You can keep this simple and professional, like the following:
“I’ve reviewed the offer and I would like to discuss the details more carefully. When can we set up a time to speak?”
Coming into this conversion, be prepared with exactly what you want changed in the offer. If you want to negotiate your salary, provide a range that begins with the number you’d like. For example, if you’ve researched salaries and determined that $75,000 is reasonable compensation for your experience level and job title in this metro area, you could give the range of $75,000–$80,000. Offering a number 2–5% higher gives you a better chance at a salary you’re comfortable with.
If you’re unsure about what salary is appropriate to ask for the position you’re applying to, visit Indeed Salaries to review salaries for the company or for this job title in your area.
When the employer comes back with their decision, don’t opt for another negotiation. If they’ve agreed to your request(s) and you are comfortable with the new terms, express your appreciation and intent to sign the offer as soon as possible. If they decline, politely thank them for considering and reflect on whether or not the offer is acceptable as-is.
Related: How to Decline a Job Offer (Email Examples)
Follow these steps when accepting a job offer:
It’s always best to be timely in your response to the job offer. Be sure to send a note upon receiving the offer stating the steps you are taking and when they can expect a reply.
Ensure you review all aspects of the offer and consider how each section relates to your current role or any competing offers you may have. If available, have a mentor, friend or family member review as well. It’s always helpful to have a second opinion on a decision this important.
If the employer sent you an official offer email, it is acceptable to send your acceptance back in an email reply. If they sent you a physical offer letter, consider sending one back. If you do opt for a physical mail, you may consider also sending the same message via email to ensure they see it in a timely manner.
After you’ve carefully reviewed the offer terms and are ready to accept, begin drafting your reply. If you’re wondering how to begin your response, look at communications from the employer and follow the same tone.
In your acceptance, start by expressing your gratitude for the opportunity and restating the final offer details as you understand them. This can include your expected title, a summary of the salary and benefits you’ve agreed to and expected start date. Then, clearly explain that you officially accept the company’s offer of employment. Conclude with well wishes and any questions you have ahead of your start date. If you’re sending a job acceptance email, make the subject line clear and easy to find, like “Job Offer Acceptance – Shay Garcia”.
Be sure to review your response several times in order to spot any errors. It’s always helpful to again enlist a friend or mentor to help in the process. If you are accepting via phone or in person, be sure to practice your response and prepare for any questions or further negotiations.
Here’s an example of a job acceptance letter or email:
I appreciate your call and for accommodating my request for a written offer. I’m writing to formally accept your offer for the Finance Associate position at River Tech.
As discussed, my starting salary will be $55,400 per year with three weeks paid vacation. I understand that my health, dental and vision plans will begin upon start date with the option of a flexible spending account.
I look forward to joining the team next Monday, July 20th. If there are any documents or other information I should come prepared with on my first day, please let me know. My sincerest appreciation again for the opportunity—I can’t wait to get started!
The communications back and forth from offer to acceptance can be confusing, so if you have any questions along the way, ask the employer during the offer phase. They want to ensure you are clear on the offer and accept as soon as possible, so they will be eager to answer any questions you may have.
After you’ve finalized the deal, the next steps include tying up loose ends with your former employer and preparing for your first day.
Before you put in your two weeks notice (or another timeframe per your company’s policy), make sure you’ve done all of the following:
Your new employer should be eager to help you however they can so don’t hesitate to reach out and ask about the status of any of these things. A simple question like, “Is there anything I should wait for or complete before informing my current employer of my planned departure?” should get you the information you need.
After you’ve informed your current employer of your resignation, begin to prepare for your first day. Though you will likely receive communications from your employer about how to prepare for your first day, here are a few things to consider as you start your new job:
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A thank you letter for a job offer should be sent to the hiring manager or the person who hired you. It should convey your appreciation for the.
When you are selected for a job, it is morally good to write a thank you letter for the job offer because it makes a lot of impact on the employers. A thank you letter for a job offer can do two things for you at the same time – it can help you to tell the employer about whether or not are you accepting the Job Offer Acceptance Letter and at the same time you can also thank them for considering you. This particularly makes a very good impression of you in the company as a whole. These templates can help you write such thank you letters that are brief but at the same time essentially enough. Job aspirants in any company from any field can use these templates.
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Your job search journey has just ended to your satisfaction.
You have just received a job offer for your dream job, choose to accept it and would like to thank the employer for this new job opportunity.
If you have already negotiated, agreed to and accepted the job terms & conditions and the salary package, the job offer is the last document before the job contract is signed.
Needless to say, you may send this letter either by email or by post.
Here is the 1st sample of a thank you letter after receiving the job offer that you may edit and personalize according to your needs:
Dear Mr. / Mrs. Last Name
It is with great [honor/delight] and appreciation that I thank you for the job offer received on [date], reference [re:] for the position [job title].
I gladly accept the job offer.
I see my new position as a [great/exciting] opportunity to [work with/be part of] such a great [team /company] and to [contribute/do] my utmost for the company’s success.
Again, thank you for giving me this opportunity.
I look forward to starting my position on [date, as per job offer].
[First name, last name]
You may be required to present certain documentation, complete some paperwork and formally accept some terms of the job offer before the contract is signed.
In this case, here is a second sample of a Thank You Letter after a Job Offer:
Dear Mr. / Mrs. Last Name,
This is in regards to the job offer [dated].
I take immense pleasure and pride in informing you that I accept the offer to work at your company.
I accept the terms indicated in the job offer – points 1, 2, 3 ..
As required, I shall complete all the [formalities/paperwork] and the delivery of [other documentation] before the job contract is signed and I will join the office on [date].
I would like to reiterate my desire to do my utmost for the company, and my determination to enhance the company’s progress.
I look forward to meeting you at the office,
[First name, last name]
Further reading on why you should send this letter:
Acceptance of job offer – thank you letter Sample.
In case you would like to thank the employer for the job offer but choose to reject it, please refer to the article: Declining a job offer: How to decline a job offer.
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A guide to writing a thank you note after an job interview. Sending a formal thank you letter sets you apart as a professional and motivated job candidate.
This sample is for hard copy format. If this were sent as email, your signature block would appear below your name at the end, and of course there is no handwritten signature on email. Additionally, no date is necessary since email sending creates a date and time record.
444 University Road
Blacksburg, VA 24060
February 1, 20xx
Mr. Chris Afton
Grand Hotel Inc.
8899 Jefferson Street
City, ST 87654
Dear Mr. Afton:
This is to acknowledge your letter offering me the catering and sales representative position with Grand Hotel, Incorporated. Thank you very much for offering me this exciting opportunity. I understand the terms of the offer, and will be able to give you my response by your requested deadline of February 16. I appreciate your allowing me ample time to consider your offer so as to be sure my decision will be in the best interests of both my career goals and the needs of your organization.
In the meantime, I will be in contact with you if I have any additional questions, and I will respond promptly should you need to reach me. Again, thank you so much for this wonderful opportunity.
When accepting a job offer verbally, say 'thank you' for the opportunity, show how excited you are about the offer, and make sure to clarify any.