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Sample thank you letter from a church for donation

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Sample thank you letter from a church for donation
March 06, 2019 Misc. Thanks 3 comments

Whether you are drafting a thank you letter for donation or you are planning to call them and wish them personally, a letter will obviously give the donator a personal feeling. There are various ways to draft a donor thank you letter and the Internet will spoil you with thousands of examples. You should use the Free Word to write flawless language. You can also see Thank You Letter for Appreciation.

Free Thank You Letter for Donation Template


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

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Church Donation Thank you Letter


File Format

Size: 26 KB


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If you maintain an Excel list for the donors to know whom to send the letters, the work can be done easily. These free thank you letters can easily be sent in the form of PDF Download files and can be customized as and when required.

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Thanking someone for something is always a sign of good manners, and it shows that you value that person’s actions and you are grateful for it. In this regard, a letter of thanks is essential if someone has donated a part of their fortune to your funds because the contribution of money to your organization or cause or activity is an important act in itself. The following is a list of Sample Thank You Letter templates.

Sample Thank You Letter For Donation To Church

When a person donates money to the church funds, a thank you letter is sent to them since the church fund would be utilized for the maintenance and upkeep of church property.

Charity Donation Thank You Letter Sample

Charities are the most common cause of donations. A Thank You Letter is sent to a donor who donates a part of their money to a charity or charitable institution.

Usage of the Thank You Letter for Donation

Gratitude is one of the most significant gestures that exists in human communication. It bodes well on the organization or individual responsible for looking after the cause or event. So, if an organization donates some amount as a donation to the cause, charity or non-profit event, it is useful to compose a letter of thanks and send it to the concerned person or organization. The Thank You Letters are thus useful insofar as it helps in creating goodwill and building bridges between the organizers and the donors. Thus, thank you letters come in really handy for thanking the concerned addressee.

Sample Non-Profit Donation Thank You Letter

Donations are made to causes that don’t have a profit motive as the driving factor for the activity. A thank you letter should be sent to thank the donor.

Sample Thank You Letter for Sponsorship Donation

When an organization is associated as a sponsor to an event or a cause, it donates an amount of money to that cause. A letter of thanks is sent accordingly.

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Donation Thank You Letter Format

Target Audience for the Thank You Letters for Donations

The sample thank you letters are aimed towards organizers of charitable events, fundraising activities or another kind of non-profit acts which requires donations and sponsorship from other individuals and organizations. Knowing how to compose and personalize each Thank You Letter so as to address each donor personally is the key towards building enduring professional relationships and raising the amount of goodwill as far as the organizers are concerned. Thus, the knowledge about drafting impressive thank you letters are inherently important because it helps the organizers to appropriately show its gratitude to those who had helped by donating money when it was needed.

We have a large number of sample Thank You Letters at our disposal. Select the one that suits your needs the most. Our templates are completely editable, so you can edit the information you want to insert into the template. Or you may use the templates as a guide to composing your letter.

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Five tips for writing a donation thank-you letter. 1. Being prompt can Thanks again for your generosity and support,. [handwrite your name.

Gratitude is a biblical virtue. God calls us to be thankful to those who help us. And the people who donate to our church certainly deserve our appreciation. This can come in the form of verbal praise, high fives or baked goods. But the most basic way to recognize givers is by writing a church donation letter.

How do you write a church donation letter?

Why are they used for?

How can you write a letter asking for more church gifts?

What tax information should you include in a donation letter?

Do you have any samples?

These are all great questions that you might be asking yourself.

Luckily, writing church donation letters aren’t as tricky as you might think. It all comes back to gratitude—finding ways to write letters that express your church’s thanks for the support of others. The rest is just technical details we can help you with.

So if you’re looking for a few sample donation letters you can copy and paste before sending to your church donors, look no further. We’ve got you covered.

Why Write Church Donation Letters?

In a previous blog post, I shared the different ways your church can thank donors—from automated emails to year-end giving reports. Printed donation letters also play an essential role in your church’s stewardship efforts.

Donation letters are the Swiss Army knife of your church’s gratitude arsenal. It may not be the most powerful—but it’s versatile, handy, and gets used often.

Your basic church donation letter can serve many different purposes, including:

  • Acknowledging that you received a donation
  • Thanking the giver for being generous with their finances
  • Sharing other ways the person can support your church
  • Allowing the donor to write the gift off on their taxes
  • Encouraging supporters to make recurring donations
  • Requesting future donations from church members

A single, well-crafted donation letter can pull together several of these things simultaneously. Better donation letters lead to more giving, which leads to more donation letters—thus creating a cycle of on-going church generosity.

Church Donation Letter Samples

Here’s the good news—you don’t have to write an individualized letter for every person who gives to your church. That would be tough to do for even smaller churches. And most donors don’t expect you to. They’d rather you be putting their gift to better use in the community, instead of ceaselessly writing thank you notes.

With the possible exception of some unique circumstances, your church can use template language for the majority of your church donation letters. You’ll have to add in custom details like the donor’s name and gift amount, but you can write everything else in advance.  

To make this even easier on you, here are a few basic church donation letter templates you can copy and paste. Keep in mind that not all of these have to be in print—you could just as easily turn some of these samples into email appeals.

1. Donation Acknowledgment Letter

The Donation Acknowledgement Letter is a basic way you can confirm and affirm a monetary gift to your church. Sending these is standard practice in church and nonprofit culture.

Dear [first name],
I want to personally thank you for your donation of [gift amount] to [church name]. We’re honored you would bless us with your generosity. Donations like yours make a big difference in the work our church is doing in the community.
Without givers like you, our church can’t have an impact or influence in our community. With your support, we’re partnering with local nonprofits, sending out global mission trips, and hosting small groups on topics that help real people like you. Together, we can make a difference.
Because we’re a tax-exempt nonprofit, you also get to write this donation off on your taxes. This letter serves as official proof of your donation, so keep it in your records come tax season. At the end of the year, we’ll also send you an annual recap with how much you’ve given to the church.
Thank you for supporting [church name]!
[your name]

2. Donation Request Letter

Not every church member realizes the importance of giving, or understand Bible verses about tithing and giving.  So a Donation Request Letter helps to spread that awareness and encourage a spirit of generosity.

Dear [first name],
How are the finances in your household? That was a rhetorical question, so you don’t have to answer—besides, this is a letter so we wouldn’t hear you anyway. But we still want you to think about that question.
Money is a uniquely human issue, one we all struggle with to one degree or another. Even if you’re financially blessed, you still have the burden of stewarding your money wisely. And we believe that one of the best ways to invest your money is into the local church.
Tithing (giving 10% of your income) on a regular basis not only supports the work we do at [church name]. It doesn’t just support local missions and community growth. It also shows an obedience to God by making his work a financial priority in your life.
So if you find yourself ready to put God first in both your heart and your wallet, we encourage you to make a one-time gift or sign up to make recurring donations. That way, you won’t have to ever wonder again about the financial status of your household.
[your name]

3. Monthly Giving Letter

Many church donations aren’t just one-time gifts. Plenty of givers contribute monthly—and that should be acknowledged.

Use this template to correspond with recurring givers.  

Dear [first name],
Thank you for being an active and faithful member of our church community. By giving to our church on a monthly basis, you’re showing that our church has a meaningful place in your heart. We just wanted to write this to let you know that you’re in our heart, too.
Donating to the church monthly allows us to preach the gospel, make disciples, and support others in our community who need help. Others like the local food bank and the nearby homeless shelter. We’re answering the cry of the needy, and it’s all thanks to contributors like you.
We earnestly appreciate your ongoing support and want to let you know we’re here for you. If there’s ever anything we can do for you and your family, don’t hesitate to reach out. You are a valued member of our church family. And you’re financial support is making a difference.
[your name]

4. Year-End Giving Letter

At the end of each year, it’s customary to give your church supporters a summary of their gifts. The primary reason is for tax purposes, but it’s also a way to recap everything your church has done over the past year with their support.

Dear [first name],
You’re getting this letter because you gave to [church name] at some point during the past year. That might have been a one-time gift, or recurring donations. Either way, we want to thank you for your generous support. Every contribution helps.
One of the official reasons for this letter is for tax purposes. That’s right—you get to write these donations off on your taxes. Which is why we’ve included a summary of all the contributions you’ve made to our church this year.
But the other reason for this letter is to let you know what we’ve done with the money you gave. We take stewardship very seriously, which means we value spending our time and resources wisely.
During the year, our church supported local nonprofits, sent global missions teams, and baptised quite a few people. It was a great year for us—thanks in large part to donors like you.
So thank you for your support of our church, and we hope you’ll consider continuing to contribute to our mission in the coming year.
[your name]  

5. Church Fundraising Letter

Sometimes you need to make a more significant financial push using tried and true church fundraising ideas. Some churches call this a Stewardship Campaign or a Church Capital Campaign. Either way, the goal is to raise a certain amount of money for a big project. And typically, a solid letter of appeal is an integral part of that.

Dear [first name],
God has a plan for everyone and everything. That includes you, and it includes [church name]. None of us can fully know God’s plan—the best we can do is pray and listen for clarity. Our church leadership has been doing just that and are excited to announce our latest church project.
[Detail the outline of the major church project—this could include a building campaign, or raising support for a global mission trip. Anything specific to your church that requires a fundraising letter. Be sure to include a fundraising goal so everyone knows what you’re shooting for.]
But we can’t pull this off without your support. Whether you give to the church on a regular basis, or just attend on occasion, we’re asking you to consider contributing to this massive undertaking prayerfully. It’s something we need our entire church community’s help with.
Even if you can’t make a large gift, know that every little bit helps. It’s more about coming together as a community united behind a common cause. We hope that you’ll consider making a donation towards this great step forward that we’re making together.
[your name]

Tips when writing church donation letters

It’s not enough to just copy and paste this content and send away. The key to an effective church donation letter is a touch of personalization. Follow these tips to take your donation letters to the next level:

  • Examples: Add specific examples of how your church will use the donation. Tell a story about the work your church is doing in the community and connect that with giving.
  • Personalization: For regular donors, don’t be afraid to add a short, handwritten personal note. This shows that you’ve singled them out with praise.
  • Timeliness: Sending donation letters quickly reminds people you’re thankful for them. But this also takes organization and efficiency. All the more reason to use pre-written templates.
  • Storytelling: Everything is better with stories—including donation letters. Weave in a specific narrative of how your church is making a difference and how the money will be used.

There’s no one right or wrong way to write a donation letter or request contributions. You’ve got to do what is right for your church and congregation. But if you stick to these general tips, you’ll probably start to see some traction when it comes to giving.

What’s next?

Most people don’t love talking about money in church. But it’s a necessary and vital part of your church. And maximizing your efforts when it comes to donation letters will help make those conversations more comfortable. So what do you do next to put this into effect?

  • Customize these letters: Take the samples above and make them work for your church. Personalize the content. Remove the stuff that doesn’t sound genuine and add in stuff that does. Remember that these are just a starting point.
  • Create some systems: Develop processes that make it easy for you to replicate sending donation letters. Use a letter template that allows you to drop in names and details. Then develop guidelines for when these letters will be sent out.
  • Empower a champion: Find out who is going to be responsible for making these letters happen. Rather than thinking of this as adding more work to their plate, think about how you can elevate their work. This could be a staff member, or a volunteer.
  • Start sending: All of this will be for nothing if you don’t actually send out the letters. Take the time to get it right and get them into the hands of your church donors.

And if you’re looking for ways to grow your church’s giving capacity, Tithely can help.

We provide several different ways your church members can support your church financially—from online giving, text to give solutions, and giving kiosks.

Tithely’s systems make it as easy as possible for people to give to your church. Now all you need to start doing is generating a culture of gratitude. There’s nothing standing in your way. Go unleash generosity in your church.

How does your church use donation letters to spread generosity? Share your thoughts in the comments below!

Editor's Note: This is a guest post from Robert Carnes. Robert is a writer and storyteller. He's the author of The Original Storyteller: Become a Better Storyteller in 30 Days. A former church communicator and nonprofit marketer, Robert works as a managing editor for Orange in Atlanta.

Sample Donation Thank You Letter

sample thank you letter from a church for donation

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Thank You Letters for Donations & More

Free Thank You Letters for Donations, Thank You for Attending Easter Services Letter, Thank You Verses to insert into Letters & Much More...

Are you looking for just the right words to say "Thank You", Click Here for the Inspirational Bible Thank You Verses.

These Thank You Sample Letters can be utilized in your church for donations, attending special events or services etc. You need to let your generous donors know how much you appreciate them.

There is also a sample letter below for just a donation in general and also one specific to thanking the donor for donating to a mission trip. This letter states "On behalf of [Organization Name], I would like to thank you for your generous gift of [Amount Donated]. Your commitment to helping us with this [Missionary Trip] is sincerely appreciated. With the generous support of people like you, we will be able to reach many souls through these meetings in [Place or Country of Missionary Trip.Each year [Church] continues to raise money for missions. Through our mission efforts, we have been able to send many missionaries to different countries abroad to heal, save and deliver many souls, and even help them start churches of their own. The goal of the [Church] is to continue to have meetings in these countries. For more information on how your donation is helping to make a difference in the lives of so many souls in [Place or Country of Missionary Trip], we invite you to visit our Web site at [URL]. You can also find information there on our upcoming mission trips for this year and volunteer opportunities. Thank you again for your generous support of our efforts to reach these souls in foreign countries, and we look forward to your continued support."

There is also a letter below to download thanking person(s) for attending the Easter Sunday Services, and a general sample of a letter for thanking a person(s) to use as a guide.

Click here for the Letter of Appreciation to Volunteers.

There will be more letters later as time permits me to create them. I will try to have a them specific for different kind of church events, etc.

If your church receives donations of any kind, you will probably need one or more of the following letters...

Click on the link(s) to download the sample business letters below:

Thank You Letter/Receipt (General Sample)

Thank You Letters for Donations (10)

Thank You Donation Letters (Missions Trip)

Thank You Letter for Attending Easter Service

Thank You Sample Letter

If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader freehere (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.

If you would like to receive access to the Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)

Note: These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.

Please feel free to contact me if you have any questions.

Return to the Church Letters page from the Thank You Letters.

In this regard, a letter of thanks is essential if someone has donated a part of When a person donates money to the church funds, a thank you letter is sent to.

11+ Thank You Letter for Donation – DOC, PDF

Thanking someone for something displays signs of good manners and also indicates that you value that person’s actions and you are thankful to them. A letter of thank you is essential if someone has donated a part of their fortune to your organization because a contribution in the form of money or any other kind is an important act in itself. The following is a list of Sample Thank You letter templates.

Free Thank You Letter for Donation Template


File Format

  • Microsoft Word
  • Apple Pages
  • Google Docs

Free Download

Thank You Letter for Sponsorship Donation

Thank You Letter for Donation of Goods

Thank You Letter for Donation of Money

Thank You Letter For Donation To School

Thank You Letter for Donation to Church

Sample Thank You Letter For Donation Of Money

This is the most commonly used thank you letter format. It involves thanking the donor for their contribution to your organization for a noble cause. Use this template to craft touching thank you letters for your purpose.

Thank You Letter Format For Donation to School

Appreciation helps in strengthening and improving our relationships. It makes those we interact with feel special and they will be more likely to assist us in future. Download this template and craft a compelling thank you letter for your school.

Free Thank You Letter For Donation to Church

When an individual or an organization donates money to the church funds, this Thank You Letter For Donation to Church template can be utilized for appreciating them for their noble act. You can also check the Thank You Letter For Your Service template.

Thank You Letter For Food Donation

If you want to say thank you for a food donation, the donor will feel appreciated and realize they have touched many lives. Use this template to write the best thank you letter and send it as soon as you can. You can also see the Donor Thank You Letter template.

Thank You Letter For Scholarship Donation`

Many individuals and organizations grant scholarships to deserving candidates. Donors love to hear from students and see how their investment is paying off. Use this template to draft a well-written thank you letter to convey your gratitude.

Thank You Letter For Charitable Donation

Thank You Letter For Fundraiser Donation

Thank You Letter Format For Sponsorship Donation

Thank You Letter For Donation to Organization

> Who Can Use These Sample Thank You Letters For Donations?

These thank you letters are targeted towards organizers of charitable events, fundraising activities, and other kinds of non-profit activities which require donations and sponsorships from other organizations and individuals. Knowing how to draft and personalize thank you letters for each donor personally is the key towards building long-lasting professional relationships. It further helps in raising the goodwill of your organization. Thus, the knowledge about drafting an impressive thank you letter is very crucial because it can help the organizers to appropriately show its gratitude to those who helped with their donation in the time of need. You can also see Volunteer Thank You Letters

We have a vast collection of thank you letters at our disposal. Select the template that matches your requirement perfectly. Our templates are fully customizable. So you can edit them and insert the information as per the requirement of your organization. Or you can use these templates as a guideline to compose your thank you letter.

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sample thank you letter from a church for donation

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sample thank you letter from a church for donation
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