There are many components of a successful job interview, including thorough preparation, confident body language, professional presentation, and clear articulation of your skills and experience. Once you’ve mastered all of these details and walk out of the interview, it can be easy to overlook a last important step: the thank you email.
Many job seekers, especially Big Interview readers, understand that it is a good practice to promptly send a thank you email to their interviewer. How and what to say, however, may be less clear.
Although it is highly likely you expressed polite thanks to your interviewer in person, an intentional, well-worded note of thanks can separate you from the competition and keep you fresh in the interviewer’s mind.
A thank you note is considered a common courtesy after a job interview and demonstrates polished professionalism. Showing your appreciation for your interviewer’s time will solidify the rapport you established. Conversely, the absence of this gesture, at a time where putting your best foot forward is expected, could hurt your chances of landing the job.
Beyond exercising manners and business etiquette, the thank-you email presents you with a golden opportunity to re-sell yourself.
Perhaps you missed cues to present some of your talking points, leaving your interviewer without a full understanding of your skills. Your thank-you email is your chance to fill any possible gap and reinforce your fit for the job.
Of the factors that contribute to an effective thank-you note, the timing is perhaps the most sensitive. You’ll want to begin writing your email as soon as possible to ensure you have time to make it great.
The completed thank-you email should arrive in the interviewer’s inbox within 24 hours of the interview. Too much later, and you may have already been forgotten.
Note: Email thank-you notes are now considered the standard and always appropriate. We are often asked about when it would be better to write and mail a physical thank-you note.
It’s always possible that some, more traditional interviewers may appreciate receiving a thank-you note or card in the mail. It’s true that a mailed card will may help you stand out.
However, there’s also a chance this gesture could make you seem less responsive (takes longer) or tech-savvy. I would recommend sending your thanks via email in almost all cases. If you are dealing with a more traditional interviewer or company, you can address this in the tone and content of your thank-you email.
Be sure to steer clear of odd hours of the night. If the interviewer even manages to find your email buried in memos and junk mail, it may seem strange that you were up at 3am.
If you can manage it, one effective strategy is to send the email around the time when the interviewer first arrives at work the next morning; your note will be front and center.
Subject Line: Definitely include one. An email with a “no subject” line comes across as lazy and is easy to ignore. When you create your subject line, it should be specific and attention grabbing, but don’t try to be too creative. Make it clear what the email will be about by using the words “thank you” and perhaps the position title.
Salutation: When addressing your note, keep it professional, and accurate. Writing down “Dear Mr./Ms./Dr. *Last Name*” is always a solid choice. Make sure you know exactly how the interviewer’s last name is spelled. (If you have multiple interviewers, send separate emails, and double check to make sure you have correct names and emails matched up properly).
Be careful to check your assumptions! For instance, if the interviewer was a woman, do not assume that you can address her as “Mrs.,” even if you know she is married. Stick to “Ms.” in this case and you will be safe. (And make sure you always use the “Dr.” prefix when applicable!)
Opening paragraph: Now comes the part where you say, “thank you.” Begin your note with a sincere expression of gratitude for the time that was taken to speak with you (e.g “I appreciate the time you took to speak with me…”)
After this, you will want to grab their attention with a compliment about the interview process in some way, a key takeaway about the position or company that excites you, and how this takeaway solidifies your confidence in your ability to be the best fit for the job.
This will help the recruiter feel good about reading your note, let them know you paid attention, and reassure them of your interest.
Body: While keeping your email brief, you can use an additional 1-2 paragraphs to remind the interviewer of your best selling points and continue building rapport. Here are some ideas:
•Focus on your fit. Confidently assert your top selling points that align with the top job requirements. This can be an opportunity to mention something that didn’t come up in the interview or that you feel, in retrospect, you didn’t articulate well.
•Reference something specific about your conversation.This helps to show you were interested and listening and may jog the reader’s memory about your interview.
•Reiterate your interest. You can mention how the interview (and perhaps specific information provided by the interview) made you even more interested in the opportunity. Or if you forgot to ask good questions at the end of the interview, you may include one here, as an alternate way of showing your interest and engagement.
• Keep tone in mind. Be professional, but also aware of the culture of the office. For example, if your desired position requires creativity or upbeat customer relations, make sure your note doesn’t come off too stiff.
•Know your reader. Tailor your note to what you know about the reader. If you’re dealing with a busy senior manager, keep the note short and sweet and focused on the bottom line. If your interviewer was very focused on a particular job requirement, think about leading with a comment about it.
In all cases, remember to be professional, concise, and to the point.
Conclusion: It is always appropriate to say “thank you” again in some way as you are wrapping up your note. You can also use your conclusion to emphasize your interest in the position and express your desire to move forward in the hiring process.
If the interviewer mentioned a specific time frame in which to expect a follow-up, it is okay to reference that in your conclusion.
However, if no time frame was mentioned, creating one of your own (e.g “I look forward to hearing back from you next week”) may come across as pushy.
You should also include an invitation for the interviewer to contact you at any time if they have further questions (make sure your contact info is included in the sentence or in your email signature!). This is a subtle inclusion in the interview thank you email that candidates often forget.
Sign off: The tried and true signature of “Sincerely, Your First and Last Name” is always a safe bet. If another sign off has worked for you in a professional setting before, especially if it found you success on your cover letter, then stick with it.
Below your signature, make sure to include your full contact information, and any relevant links, such as a LinkedIn profile or online portfolio.
Subject Line: Thank You Senior Project Manager Interview
Dear Ms. Smith,
I greatly appreciate the time you took to meet with me yesterday afternoon to discuss the Senior Project Manager Position. I enjoyed learning more about the company and especially the details you shared about the collaborative culture, which is something I really value.
I am now even more excited about the position and my fit for the role. In addition to my record of organizing successful project launches under strict deadlines, I also have extensive multimedia production and editing experience.
I also have experience successfully streamlining project processes in my current role and know that skill would be valuable in meeting your goals for making processes more consistent across the team.
Please let me know if there is any additional information you need from me. Thank you again for your time. I hope to hear back from you and have the opportunity to continue our discussion about the role.
First Name Last Name”
For starters, this note is delivered in a timely manner (within 24 hours of the interview). The subject line makes it obvious to the recruiter that this is a thank-you note.
The greeting uses the appropriate title and sounds professional.
This note starts out well by showing gratitude and referencing specific, helpful information provided in the interview.
In the body, the job seeker reiterates enthusiasm for the role and then summarizes his key selling points for the position. The third paragraph references new information shared in the interview (goal of making processes more consistent) and how this candidate could be an asset.
In the conclusion, the writer offers to provide any additional information needed and expresses interest in moving forward in the process.
Overall, it’s a concise, professional note that shows the candidate was paying attention and reinforces both a positive attitude and positive qualifications for the position.
When you have a draft of your interview thank-you email complete, you will want to proofread it at least twice. You don’t want to rely on the spellcheck and grammar correction tools alone.
Double-check the spelling of names, your sentence structure, and if any words you intended to use are missing. After you have done your best to polish your thank-you email draft, get a second pair of eyes on it if you can. You will be surprised at how quickly a fresh perspective will reveal some of the details you may have overlooked.
You did get a business card from each interviewer, right? They will prove to be very helpful when faced with writing thank-you notes after a panel interview.
If more than one person was involved in your interview process, each person should receive an individualized thank-you email. While this may seem time consuming, it can set you apart from other of candidates. After all, each member of the panel was there because they have a vote in the hiring process. You want to win all of them over.
Do your best to remember highlights of the interview from each person involved. You may even consider refreshing your memory by writing notes on the back of each business card as soon as you return from your interview. Include a few unique details in each of your thank-you notes to create a genuine reconnection with everyone involved in your interview process, and to ideally get them talking to each other about wanting to hire you.
With the job market as competitive as it is, job seekers need to do everything they can to connect with interviewers and stand out from the competition. Using these tools, your carefully-constructed thank-you email could be what closes the deal and earns you the job offer.
(For even more advice on thank you notes, read our full lessons inside the Big Interview curriculum, or check out our post Job Interview Thank You Notes 101)
The job interview follow up email serves a number of important purposes:
Select the email you want from these example interview follow up email templates.
A follow up letter may not necessarily secure you the job but not sending one will almost certainly damage your chances.
From: Your name
To: Interviewer's name
Subject: Thank you for an informative meeting
Dear Mr/Mrs ..........
I sincerely appreciate the time you took today interviewing me for the position of ...... After learning more about XYZ Corporation and its goals, the possibility of joining the company is even more exciting.
The information you provided has convinced me that I can make a positive contribution towards the growth and profitability of your company. The position we discussed is well suited to my strengths and skills and my previous experience at ABC is an excellent match with the job requirements.
I look forward to hearing from you. Should you require any additional information please let me know.
Thank you for your time and consideration.
Contact number and email address
Interview follow up email after entry level job interview
From: Your name
To: Interviewer's name
Subject: Thank you for the interesting discussion
Dear Mr/Mrs .........
I would like to take this opportunity to thank you for the interview this morning. I was keenly motivated by the valuable information you provided on the job opportunity and your company. I would like to confirm my strong interest in this entry-level position.
Your clear explanation of the requirements of the job reinforced my confidence that my education and background are a good match for this position and that I will prove to be an asset to the company. I have always been considered an enthusiastic and hard worker and I would welcome the opportunity to demonstrate my commitment and ability to excel in this job.
Thank you for the time and courtesy extended me. I look forward to hearing from you soon.Sincerely
Contact number and email address
Use these key phrases to adapt the interview follow up email to suit the style of the job interview and your particular needs.
Thank you for meeting with me today. I appreciate and value your input and advice.
Thank you for spending time with me this morning. I came away very enthusiastic about the job opportunity. What I lack in specific experience in your type of business I more than make up for with my proven success in sales and my commitment and energy.
The interview today confirmed that this is exactly the job opportunity I am looking for. From our discussion, I am confident in my ability to meet the challenges of the position of..... with your company. I am eager to hear from you and look forward to discussing the position further.
After our meeting today I would consider it a privilege to work for your company.
The in-depth information you gave me today has reinforced my enthusiasm for the job and the company.
I enjoyed our meeting today and I am very excited about this possible job opportunity.
If you prefer to send a formal thank you letter after the interview you can adapt this sample interview thank you letter for your own use.
How to follow up when the interviewer has not got back to you
This email shows you how to ask about the interview status. If more than a week has passed beyond the date you expected to hear back from the interviewer, you can send an interview follow up email to politely inquire about the status of your job application.
A brief but polite email shows that you are still interested in the position and are willing to be proactive in finding out more.
From: Your name
To: Interviewer's name
Subject: Interview with John Smith for the Sales Administrator job
Since our interview on the .... I have been excited about the possibility of working as a Sales Administrator for your company. I hope you are able to give me an update on the progress of your hiring decision and the status of my job application.
I look forward to hearing from you.
Your Name Contact number and email
From: Your name
To: Interviewer's name
Subject: Thank you for an exciting opportunity
Dear Mr/Mrs ..........
I sincerely appreciate the time you took today to discuss the position of ......
I am very enthusiastic about this job as my skills and strengths are an excellent match with your requirements and I believe that I can add real value to your company.
My track record of consistently meeting sales targets in difficult trading conditions speaks for itself. Additionally, my strong communication skills and passion for customer service can be put to good use in growing your customer base.
You emphasized the importance of reliability in this position. My excellent attendance record at XYZ Company confirms my commitment and dedication. Please know that I am always happy to go the extra mile.
Thank you for your time and consideration. I look forward to having the opportunity to meet with you in person and discuss the position further.
Contact number and email
More help and examples for your phone interview thank you email
You can use this interview follow up letter to write a more formal letter after your interview.
What you do once you leave the interview is key to your success. Make the most of your follow up strategy with these interview follow up tips
The secrets to a successful follow up letter.
Job interview follow up email to use after your second interview.
Find out how to follow up after submitting your resume. Use this sample follow up on resume email
Interview thank you letters template
Job interview follow up is key to getting the job you want. Use it as an opportunity to further demonstrate your commitment and enthusiasm for the job opportunity.
Advice from the Experts
Once you have had your interview and conducted your follow up, don't just sit around waiting for a response. Actively continue with your job search and give yourself the options you deserve.
Use these job search resources to help you.
Job Interviews > Job Interview Follow Up > Follow Up Email
Use the search box to find exactly what you are looking for.
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Find out how to write a kick-ass thank you email after a meeting. Follow Just wanted to say a huge thank you for meeting with me on.
Why send a meeting thank you note? Meetings can be a big drag: They can be fist-eatingly boring, last an eternity, or force you to solve very difficult problems.
On the other hand, meetings can be a blast. The group may be a ton of fun, jokes fly, maybe cocktails make an appearance.
When you think about it, either way, you should write a thank you note-- for enduring the tedium with (or for) you, or for sharing a fabulous time. Even if it was somewhere in the middle, ideas were exchanged and time was spent, and that deserves recognition. Here are some samples of meeting thank you notes.
It was a pleasure meeting you yesterday. Your ideas on new approaches to sales in our region were insightful and a great help to me. Thank you for making time to meet with me and for sharing your thoughts.
Dear Dr. Price,
Thank you for seeing me yesterday. I appreciated the chance to discuss our new products with you. Your opinions are always helpful and interesting. I hope the latest product will fit your needs.
It's always a pleasure to see you!
It was a pleasure to finally get a chance to meet you today. Your research project sounds very interesting and offers a compelling value proposition to to the mobile phone carriers. As discussed, my team has done extensive work in the type of data collection that your research requires.
Please let me know if I can provide you with more details about how we would work on the project.
Look forward to speaking with you soon.
Thank you for your time today. Jack and I very much appreciated your input on our new business development strategy. I know that you have a number of demands on your schedule right now so the fact that you took as much time as you did to guide us is even more welcome.
We will be sure to circle back with you when the plan is finalized in order for you to provide your stamp of approval as well as any final comments.
Your time on the phone today was very helpful in identifying the next steps for the enterprise installation team. Thank you very much for all your insight into the dynamics of the marketing and sales organization. We will be sure to solicit input from both the VP of Marketing and Sales before making our final recommendation to the Board of Directors.
I'm looking forward to working with you more as we get farther along in the process. Please let me know if I can be of assistance to you in your upcoming review of service oriented architecture (SOA) evaluation. I would be happy to compare notes with you on SOA benefits and drawbacks.
Thanks again and talk to you soon.
More meeting thank you notes to come...
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There’s an art to writing a thank-you letter. It goes beyond saying, “Thanks for _____. I really appreciate it.” We’ll show you some thank-you letter examples and templates that will help you express your gratitude in style.
We’ve all seen the movie and television trope where one character realizes that another has helped them and has a profound realization. The helped person usually says, with feeling, “Thank you. I don’t say it often enough.” But you don’t have to wait for that wind-beneath-my-wings moment to show your appreciation for someone. In fact, you don’t need an epiphany at all, just some common courtesy and the desire to make a good impression.
Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.Thank-you letters aren’t just for that all-important job interview follow-up. Although it’s essential to send a thank-you after an interview, there are plenty of other reasons to send thanks. You might consider thanking people who’ve helped you with a job search, for instance, or someone you met at an event who hooked you up with networking leads. Why not formally thank a colleague who filled in for you while you were on vacation, or your supervisor, who went out of her way to help you get time off on short notice? And don’t forget to send a thank-you note to Grandma. She worked hard on that crocheted blanket! And she probably remembers a time when thank-you cards were required etiquette for such gifts.
You don’t need an excuse to send a thank-you letter—just a reason to be grateful. Here are a few different situations where sending a thank-you is good form, along with some templates to help you write the perfect expression of appreciation.
You did it! You wrapped up an awesome interview for a job you’re eager to land. Now that you’ve made a first impression, it’s time to send a thank-you note so that you’ll make a lasting one.
Don’t forget to use your thank-you letter as an opportunity to highlight why you’re the best candidate. Just keep it subtle. Remember, your goal is to express gratitude, not make a full-on sales pitch.
Here’s a tip: Consider the company culture when you decide on the format for your thank-you letter. A structured, formal office like a law firm would be most impressed by a handwritten thank-you note. A Silicon Valley tech startup might see you as a trendsetter if you sent a quick thank-you video as an email attachment. For most situations, an email to the interviewer is a foolproof option, especially if you know the company plans to make a quick hiring decision.Your thank-you doesn’t need to be formal. In fact, it should be sincere and personable. The goal is to thank the interviewer for his time and reiterate your interest in the position. We covered it in detail in our article How to Write a Thank-You Email After an Interview, According to Experts.
Dear [Interviewer’s Name],
[Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.]
[Sentence about how excited you are to hear from them, which also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.]
Dear Ms. Kingston,
Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at Really Big Corporation. It was a pleasure connecting with you and hearing how energized you are about the company’s content marketing and growth goals. Because of my background in influencer marketing, I was particularly interested in your innovative ideas for influencer outreach—they sparked some ideas of my own and left me with the sense that we’d make an excellent collaborative team.
You mentioned that you’ll be taking some time to make a hiring decision, so I’ll do my best to wait patiently despite how excited I am to be considered. Meanwhile, let me know if there’s any further info I can provide. Thanks again for choosing me.
All the best,
Is formally thanking a colleague who goes above and beyond required by office decorum? Not really. And yet, it’s a professional gesture that won’t go unnoticed. If you’ve ever felt unappreciated after helping a coworker succeed, especially if you were the unsung hero, then you already understand why a thank-you note for a colleague is a powerful tool for cementing working relationships.
Hi [Name], Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence about why the person’s contribution deserves your gratitude.] [Sentence explaining the positive effect the recipient’s contribution had.]
[Optional: reiterate your thanks or offer a compliment or other friendly comment.]
Thank you for helping me put the final touches on the launch announcement video. You gave up some of your weekend to make it happen, and I just want you to know how much I appreciate your creative talents and energy. Your contributions made a difference, and we not only hit our deadline but created something awesome.
Thanks again. We crushed it!
Sometimes, we forget to thank the people closest to us for the things they do or give to us. When a heartfelt face-to-face thank-you isn’t possible, a brief letter, card, or email is an excellent way to show that your friends’ and family members’ contributions haven’t gone unnoticed.
Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence or two about why the recipient’s contribution was meaningful to you.] [Optional: A sentence praising the recipient for their kindness, generosity, etc.]
[Optional: Any personal closing statement.]
Thank you for your help with the family reunion—you’re my hero! The time you put into booking the hall and sending out invitations to family members, not to mention organizing the potluck, took much of the strain off me this year. I learned that, when I have someone to help me, the Nolan family reunion is not only manageable but fun. If you hadn’t jumped in to save the day, I might have ended up canceling it altogether and missing the chance to reconnect with everyone.
I’d love to take you out for coffee next time you’re in town as a small token of gratitude for all you’ve done. Give me a call!
How to Write a Thank You Note/Email After an Interview. BONUS: . Thank you for taking the time to meet with me. I'm very excited about .
Whether you are an entry-level job candidate or an experienced professional advancing on your career ladder, it’s important to develop and maintain lasting relationships with colleagues in your industry. Even in today’s job market, what used to be called “the old boys’ network” is alive and well; often having a professional contact willing to refer you for a desirable job position can make the difference in whether you score an interview or not.
One way to cement that relationship is to relay your thanks in writing to contacts who refer you for a job, even if you didn't get a job offer. In addition, your email or note will let them know the status of your application and may keep them on the lookout for other positions to refer you to.
When you're saying thank you, it's important to properly and formally thank those who have taken the time and used their influence to provide you with a positive referral. Here are examples of a thank you letter which you can send (via email, mail, or LinkedIn) to a person who has referred you for a job.
When you write the letter or email message, be sure to give the person a status update on your application or job offer, as well as thank them sincerely for the referral.
If you are sending a thank you message by email, there is no need to include your return address or your contact's address. Utilize a clear subject line (for example, “Thank you from [Your Name]” or "Thank You - [Your Name]) and list your contact information in your signature.
You should base your decision on how to address the recipient according to how well you know them. If you have known and communicated with them frequently, it’s fine to address them by their first name. If, however, they have been your supervisor or college instructor within a formal, conservative setting, use “Mr. / Ms. / Professor” followed by their surname.
Keep in mind that these samples are provided simply as examples – rather than merely copy-and-pasting them, you should tailor them to reflect your own circumstances and personal tone of voice.
Also, see below for an example of an email thank you letter for a referral.
This is a sample thank you letter for a referral. Download the letter template (compatible with Google Docs and Word Online) or see below for more examples.
Download the Word Template
Your City, State Zip Code
Your Phone Number
City, State Zip Code
Dear Mr. Jones,
Thank you so very much for referring me for the Junior Accountant [or, insert other job titles] position at ABCD. I am grateful for the time you spent reviewing my application and recommending me for the job.
I wanted to share with you the exciting news that I have been selected for an in-person interview with ABCD’s hiring manager next week. When she called me to set up a time for this interview, she specifically mentioned how impressed she was by the referral letter which you wrote on my behalf.
Again, thank you so much for your help. I greatly appreciate the assistance you have provided me; I’ll keep you posted on how the interview goes!
Subject: Thank You from Dave
Thank you both for alerting me to the recent job opening at your company and for voluntarily offering to provide your hiring committee with a referral on my behalf. HFT Industries has a wonderful reputation as an industry leader, and I really appreciate your confidence in me.
I think my interview with Stanley went well, and I expect to meet with Sheila later this week for a second interview. Stanley’s description of the company and of what my responsibilities would encompass, should I be hired, solidified my deep interest in joining your team. I'll keep you posted as I go through the hiring process.
Again, thank you for your support – I’m keeping my fingers crossed that we may soon be colleagues at HFT Industries!
Subject: Thank you!
I’m writing today to thank you for introducing me to Bob Anderson, the store manager at Eckles Hardware. Not only did I get an interview for a retail position, but I was also hired and I’ll be starting my training in two weeks.
Please let me know if I can ever do anything to return the favor. I truly appreciate what you’ve done for me.
Review advice on how to write a thank you letter, including who to thank, what to write, and when to write an employment-related thank you letter. Also, review other sample thank you letters, which include a thank you note for a job interview, an internship thank you letter, thanks for an informational interview, thanks for the help, and a variety of additional interview thank you letter samples.
Thank you so much for taking the time to meet with me today about ABC Company. After you sign and seal the letter, run it back in to the reception desk.