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Free business thank you notes

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Free business thank you notes
October 28, 2018 Teacher Thanks 4 comments

Но мне доставляет удовольствие узнавать о всякого рода необычных происшествиях в городе, а с тех пор как некто посещал башню Лоранна, прошло уже очень много времени.

Олвин мимолетно подивился, откуда Хедрон мог узнать о его предыдущих визитах сюда, но быстро оставил эту тему. Диаспар был полон ушей и глаз, а также других, куда более тонких органов восприятия, которые информировали город обо всем, что происходило в его стенах. И если кому-то очень уж приспичило, он, без сомнения, мог найти способ подсоединиться к соответствующим каналам информации.

-- Даже если это и необычно, чтобы кто-то приходил сюда,-- проговорил Олвин, словно бы защищаясь,-- почему это должно тебя интересовать.


It doesn’t take much to make a positive impression on people, and when you just need a way to show your appreciation without taking up a lot of time, there are few things that are as quick or effective as a Thank You note.
This is something that can be especially useful to retain customers, serving as a show of good faith, that they are not “just another number” to you. Below, you will find a variety of Thank You note examples that our team has put together.
These can be used to send to your customers, business partners, colleagues, employees, or valued friends. After the examples, keep reading for some helpful tips for writing your own Thank You letter!



We start off here with a couple of nonspecific examples. These are great for scheduled emails that you would like to be automated and sent at specific times, such as when a customer has made their first purchase, or has made a certain number of purchases.

For a new customer, after their first purchase:


For a repeat customer, at the 1-year mark (loyalty Thank You note):



The remainder of our examples here are for those times when you want to personally write a note that is for a specific person. Feel free to steal these if you can use them! Of course, if you’re thanking someone in particular, you may need to include some custom details.

For a first-time customer:


For a new customer, Mom & Pop store:


For an employee who worked during a busy time:


For a partner or colleague, after a new business deal or partnership:


For someone who helped you start your business:


Opening Lines

One of the hardest things about writing any letter is how to start. If you find yourself stuck, staring at the screen and wondering how to begin, the following openings might be a good jumping-off point.

  • I hope this letter finds you well…
  • Thank you so much for…
  • I just wanted to send you a quick note to thank you for…
  • I know it isn’t much, but I hope you’ll accept this expression of thanks for…

    Complimentary Close

    Here are a few suggestions for your closing. The only trick with these is to decide which one is appropriate, depending on the tone and content of your Thank You note. For example, ending your letter with “Your friend,” isn’t quite right if the letter is addressed to a customer.
    *TIP: The second word of a complimentary close is not capitalized, e.g., “Best regards”.

  • Best regards
  • Kind regards
  • All the best
  • Sincerely
  • Sincerely yours
  • Cordially
  • Yours truly
  • Many thanks
  • Respectfully

    Where do you get the contact info?

    It’s a good idea to get at least a name and email address from new customers, if possible. If you don’t have contact information for customers, colleagues, or friends, then you might consider starting a running list from now on.
    For people with whom you’ve already connected, you could just ask them for the email or direct mail address and let them know you’re sending a letter. If you can settle for a business address, rather than a personal address, it’s pretty easy to track down. Here is a helpful article about staying in touch with your business contacts:


    Thank You notes are pretty underrated. Especially if it’s personalized and addressed to a specific person, it shows the recipient that you cared enough to take the time to send it, assures them that you haven’t forgotten them, and may even brighten their day.
    From a business standpoint, that can be an effective method for retaining customers. It takes only a few minutes out of your day, and it can strengthen professional, as well as personal relationships.


    We hope that you enjoyed this article and that you will continue to join us as we help you grow your business! Our blog is 100% free and you don’t have to be a Talkroute customer to benefit from our materials. However, if you would like to try Talkroute's Virtual Phone System for free, you can sign up for a trial here. See you in a few days!


    Greetings from the Talkroute Content Team!

    Want to get in touch? Email Us

    Dear James,

    Thank you for visiting us and making your first purchase! We’re glad that you found what you were looking for. It is our goal that you are always happy with what you bought from us, so please let us know if your buying experience was anything short of excellent. We look forward to seeing you again. Have a great day!

    Best Regards,
    Your friends at (your business)

    Dear James,

    I’m delighted to tell you that you have now been our customer for a whole year! We would just like to say thank you for being a part of our family. We are very grateful for your continued patronage because we wouldn’t be here without loyal customers like you. You could have chosen any other business, but we appreciate that you have stuck with us. Thank you, again, and have a great day!

    Your friends at (your business)

    Dear Karen,

    It was a pleasure to meet you, and I’m so glad we got a chance to discuss what you’re looking for in a new home. I know this is an exciting and potentially nervous time for you, so let me say that you are in good hands. Since you mentioned that you would like to look at some different styles, I will make sure that our team gives you a variety of options. Thanks for your visit, and I hope to see you soon!

    Best Regards,

    Dear Stephen,

    I was very glad to help you find the perfect gift for your wife, and I just wanted to reach out and say thank you! Thanks for finding our shop, even though you could have easily just gone to your local Fannie Mae. I hope you visit us again soon, even if you just have a craving—because I know our sweets are are the best 🙂 Be well, and take care!

    All the best,

    Dear Amy,

    Thank you so much for your hard work over the weekend. You showed tremendous character by keeping cool and helping us to make sure everything got done, even during such a busy time. I am glad to know that we can depend on you to stick it out when things get a little hairy, and your exceptional work ethic does not go unnoticed.


    Dear Sam,

    I’m very excited about our new partnership, and I just want to thank you for being a part of our extended family. Please give my best to everyone on your team, as I know that they played no small role in making this deal possible. I look forward to a long and fruitful relationship between our two businesses. Thank you, again!


    Dear Nathan,

    I just wanted to let you know that all of your help with getting (your business) off the ground is very much appreciated. Your support and efforts for our new venture certainly contributed to our success, and I want to thank you for that. Good luck in all of your endeavors. Keep in touch!


    After every holiday or birthday when I received gifts, my mom made me diligently write out and mail thank you notes the next business day.

    It’s the thought that counts

    A thank you card is such a personal piece of correspondence that can perfectly sum up your appreciation for another person. There are many different circumstances where showing appreciation can be a suitable reaction: after an event, wedding, party or meeting, after receiving a gift or praise or just to show gratitude for another person’s love, generosity or kindness.

    How to design a thank you card in 4 simple steps

    1. Select your thank you card template.
    2. Select one of more than 1.200.000 images or upload your own image.
    3. Change the color or text to your own branded message using of over 103 fresh fonts.
    4. Share or download your own brand new thank you card.

    Mind your P’s and Q’s

    Sending a customized thank you card is the perfect way to set yourself apart amongst friends, family, and colleagues. It’s a lovely way to show off your communication skills and considerate personality.    

    These cards don’t have to be soppy, they can be short and sweet and still get your express your thoughtfulness. We have designed a series of beautiful backgrounds that will work for any situation, from simple cards that focus on the words, to strong designs and vivid colors.

    Upload your own photos and drop them into the template for an extra personal design. These are particularly poignant after an event, where you can include photos of a special moment in your thank you card. Personalized thank you cards make beautiful keepsakes that people can look back on for many years to come.          

    And even if you are serious about your gratitude there’s always room for humor! The very act of saying thank you is emosh enough, so less is sometimes more.  

    Wedding Thank Yous

    One of the first things a couple should do before settling into married life is to thank the people that made their wedding day special. Design a beautiful thank you card that sums up your gratitude to your guests for giving their time and their gifts.  Choose from any of our amazing templates or start from scratch with your own photos taken on the day.  

    Sign up now to create memorable thank you cards today

    Shop Thank You Greeting Cards for Business

    free business thank you notes

    example of thank you letter for a gift
    I wanna thank you for being a friend
    thank you note to boss who is leaving the company
    Good farewell email
    thank you treat
    Thank you note to principal from student
    thank you for bringing it home
    Thank you for the updating

    Sending a simple thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write to a hard-working employee that shows dedication and commitment to your business. Or you might write to a loyal customer who continuously repeats purchases with you. Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

    Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude in turn encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.

    Sample Small Business Thank You Letters

    An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

    If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

    Thank You Letter to Show Customer Appreciation

    Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

    Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

    Your customer thank you letter could look something like this:

    Dear [insert name],

    On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

    [Name of business] is committed to providing our customers with only the highest quality of [name of products or service] delivered through impeccable customer service.

    As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

    Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

    Best regards,

    [Insert your name] [Insert your function]

    Thank You Letter Expressing Employee Recognition

    Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

    Dear [name of employee],

    I would like to say thank you for all your hard work this year.

    We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

    Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

    I look forward to working with you for many more years to come.

    Thanks again.

    Best regards,

    [name] [title]

    Festive Thank You Letter

    The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

    If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

    Dear [name of recipient],

    As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

    You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

    We consider you as a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

    It is people like you that have helped our business get where it is today.

    I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

    Happy Holidays.

    Best wishes

    [name] [title]

    Thank You Letter Acknowledging a Client Visit

    The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

    For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

    Your thank you letter for client visitations could read something like this:

    Dear [name of client],

    On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

    We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

    We hope you got as much out of the meeting as we did.

    I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

    Thank you and best wishes.

    Kind regards,

    [name] [title]

    Thank You Letter Recognizing Excellent Customer Service

    Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

    Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

    Dear [name of employee],

    As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

    The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

    You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

    Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

    Best wishes,

    [name] [title]

    Photo via Shutterstock

    Sample thank-you letters with must-know tips, easy steps, sample phrases and sentences. Write your thank-you letter today. Business or Work. Thank a.

    Design Your Own Thank You Cards for Free with Adobe Spark

    In this age of informality, manners can seem like they’ve gone the way of the dinosaur, but saying thank you in the business world may be more important than you think. Sure, it’s a polite gesture, but it can also make or break a deal or business relationship.

    A simple ‘thank you’ can show your clients and partners that you value the relationship, and it helps build rapport. For employees and co-workers, ‘thank you’ can instil confidence, demonstrate that the work they do is integral to the success of your organization, and build loyalty.

    To improve your relationships and ensure you’re making the people you interact with feel respected and valued, check out how to say ‘thank you’ in business below.

    Saying ‘thank you’ builds loyalty

    Everyone appreciates hearing ‘thank you’. Whether it’s for something small, like picking up coffee before a meeting, or something significant, like a new client has entrusted your agency with their entire marketing budget, a simple ‘thank you’ can make whatever was done and whoever did it feel worthwhile.

    Verbalizing gratitude shows that you’re engaged in the work you’re doing, and are mindful of those you interact with. It can also build brand loyalty.

    Customers don’t choose who they do business with based solely on products and what they cost, there are other things at play. For example, only 9% of customers said they switched to a competitor because they preferred what they were offering. And 68% said that businesses lost them as a customer because they felt unappreciated.

    So don’t shy away from those ‘magic words’ – show your thanks often.

    When to send a thank you note vs a thank you letter

    They sound similar, but there is a big difference between a thank you note and a thank you letter, primarily in the amount of effort that goes into each.

    Thank you notes are written quickly, convey a lighter/casual tone, and can be sent in pretty much every business setting.

    A thank you note may sound something like,

    “Hi Jennifer,

    I just wanted to say thanks, again, for organizing such a great lunch-and-learn. It was really informative, and there were some great takeaways and strategies I’m excited to implement into my team’s routine.”

    The note is concise, the tone is casual, and it shows the recipient you appreciate the time and effort they put into their task.

    Here’s a real-life example of a great thank you note that went viral on Reddit from Jimyz Automotive in Ohio. What’s extra cool about this note is that after it started to spread across the internet, other Jimyz Automotive customers past and present chimed in to confirm what a stellar business it is:

    Some business situations, however, require a more formal sign of gratitude – a thank you letter. Letters are a great way to say thanks for more significant occasions. Like extending your appreciation to businesses who sponsored and attended a conference you organized, a major client whose large project your team just completed, or an organization who nominated you for an award.

    Generally, thank you letters are written in a professional tone, are closer to a page, maximum, in length, and demonstrate that you’ve put effort into saying thank you. They can still be sent as an email, but format and personalize it accordingly so it comes across as a sincere thank you letter, and not a painfully long email.

    Here’s an example of the format of a business thank you letter:

    Kathy Green
    Revelation Interiors, Store Manager
    641 Maple Street
    Anytown, USA 99999

    January 29, 20XX

    Jessica Mountain
    Interiors by Jess, Owner
    3672 Main Street
    Anytown, USA 99999

    Dear Jessica,

    Thank you very much for your marvellous help during our recent store renovation. Your design experience and organizational skills really made a difference in how quickly we were able to reopen, and the new layout you designed already seems to be increasing sales of some items!

    We are planning a similar renovation of our satellite store on the West Side within the next year, and I would like to contact you for your expertise on that project as well when the time draws closer.

    I have given your name to several executives and clients who inquired about our exciting new look. I hope that this will help you to grow your business as well. Please feel free to contact me should you ever need a professional testimonial – I can promise to write a glowing one for you.

    Thank you again for your flawless service, and I look forward to working with you in the future.



    Remove “thank you for your business” from your vocabulary

    Is there an email more dull or lacking of personality than one that says, “Thank you for your business”?

    Thanking your customers is great, but thanking them for their “business” feels a bit cold and heartless; like you only sent the message because you exchanged money, not because you’re grateful. As short or as long as you make it, a personalized thank you note will always have a stronger impact than a cookie-cutter, generic email.

    Your customers and employees want to read something that feels like you took the time to think of them and what they’ve done for you – it should exhibit your genuine appreciation for the relationship you continue to build. This isn’t to say you can’t automate a message thanking new customers for their business; you just need to make sure the automated emails you send FEEL real.

    There are a few different services that can help you make something automated feel personal. Some companies like Letter Friend and Handwrytten handwrite notes or cards for you, and send them to your clients, while still allowing you to control the content.

    Proposify does something similar by helping you set up personalized, automated emails to clients, ensuring you never forget to thank them after they’ve read or approved your proposal.

    Automating part of your ‘thank you’ process increases productivity by freeing up the time you’d spend writing out each thank you email and allows you to maintain a strong connection with clients. Just make sure the notes you send don’t sound like you’ve just swapped out the recipient’s name - be authentic and sincere.

    Thank you from management goes a long way

    Thanking your employees for their work is incredibly important. Sure, they’re doing their assigned tasks, but they could be putting in that same amount of effort to help your competition grow their business.

    Hearing ‘thank you’ from management can remind an employee that what they do is valuable to the company and that their contribution is appreciated. It can also be motivating. According to a recent survey, 69% of employees said they would work harder if they felt their efforts were better appreciated.

    So check in with each department on a regular basis, understand the projects being worked on and which employees are involved, then take time to thank those employees once the work is done.

    Or, if you know your team is bogged down in an especially challenging project, a simple thank you midway through can be a good shot in the arm for everyone to help them push on to completion.

    Thanking your employees doesn’t warrant writing and formatting a professional letter. Instead, thanking employees can be done more casually – send them a quick email, leave a note on their desk, or drop by their office to say ‘thank you’ in-person.

    No one wants to feel invisible, so take time to recognize the hard work each employee puts in to keeping your business successful and thank them for it.

    Two simple words that go a long way

    Saying thank you for your business is a simple but powerful way to grow your relationships, build brand loyalty, and create general goodwill among clients, employees, and partners.

    It’s easy to say, quick to do, and it’s never taken the wrong way. There is no downside to sending a business thank you email or thank you letter, so try scheduling time in your week to do it more often.

    And thank you for reading this article.

    About Becky

    Content Producer at Proposify, and sometimes mistaken for Emma Stone and Lindsay Lohan. Baker extraordinaire who believes the point of running is to eat delicious food. 

    Quick! Grab this proposal guide before your competitors do.

    Download “The Closer’s Guide to Winning Proposals” for free and gain the edge.

    Yes, send me the free ebook!

    free business thank you notes

    WATCH THE VIDEO ON THEME: Hand written communication — thank you notes, cards, letters

    Jul 25, 2018- Coupon cards, leave a review, happy mail for etsy shop. See more ideas about Business thank you, Business thank you cards and Thank you.

    free business thank you notes
    Written by Mikataur
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