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Thank you email after telephone interview

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Thank you email after telephone interview
April 23, 2019 Teacher Thanks 2 comments

With millions of people using emails on a daily, there shouldn’t be a reason to want to write a thank you letter manually. Although writing a thank you note and taking it directly to the recipient at times seems like a great idea, the process is often slow and triggers slow response. Emails, on the other hand, are fast and often get fast response. Therefore, sending a Thank You Email After Interview is the best way to communicate. A Thank you Email After Job Interview should express your gratitude and mutually connect you with the recipient.

Thank You Email After Phone Interview Free PDF Format Download

job-interview-site.com This thank you email begins with a thanks for getting the opportunity of phone interview. It continues and concludes with notes on things discussed in the interview such as information on references asked.

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Thank You Email After Phone Interview for Internal Position Example PDF

punesimi.info This is a plain, simple thank you email which you can easily modify as per your specific data. It starts with a note of gratitude and continues with a confident confirmation that you would be the right candidate for the job.

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Free Follow up Thank You Email After Phone Interview Sample PDF

udel.edu This thank you email not only expresses a note of thanks for being called for the phone interview but also shares how your views match with that of the company and why you think you would be an ideal candidate.

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Hiring Manager Thank You Email After Phone Interview PDF Format Downlaod

northeastern.edu This thank you email is addressed to the hiring manager. It begins with a polite note of thanks and then goes on discussing why you feel that you would be a fantastic candidate for the prospective job.

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Example Thank You Email After Phone Interview for HR Free PDF

job-interview-site.com

The thank you note is an essential part of a top-notch candidate’s repertoire during the interview process. And without question, it is a must after each and every in-person interview. This interview tail is a demonstration of appreciation, courtesy and professionalism. And is a positive reflection of You to an employer.

But what about the phone interview? Is a thank you note customary…or required after a preliminary phone screening interview?

In today’s profession, it is not common or customary for a candidate to send a thank you note to an interviewer after an initial phone screen. Nor do the vast majority of employers expect it. Screening interviews are typically the first step in an interview process – a high-level 30-minute conversation covering the nuts and bolts of a candidate’s practice. It also provides an employer with the opportunity to assess phone manner and general personality. Time passes at the speed of light and after the exchanged niceties; little time is left for much conversation depth. So expectations for a follow up note are low.

But there are exceptions. And some employers do care – particularly when the person on the other end of the line is the hiring manager (as opposed to HR). Knowing whether your interviewer falls into this camp is impossible to predict. So my advice is to take the “better safe than sorry” path when speaking with a hiring manager – and send a brief email of thanks after the call.

Will not doing so label you as a terrible, unprofessional, ungrateful candidate? No. Kill your candidacy? Not typically. But in the event you happen to encounter the employer who does care, a neglected thank you will either disadvantage your candidacy or spike it altogether. So take the time and small amount of effort to say thank you.

The content of this thank you note is slightly different than the one following an in person interview, in that it should be uber succinct with no more than 2-3 sentences.

Examples:

  • “Rhonda, thank you for your time this afternoon to discuss the Senior Counsel position with Company X. I enjoyed our conversation and would welcome the opportunity to move forward in the process. Best Regards, Julie”
  • “Margo, it was great speaking with you today and learning more about Law Firm Y. After our call, my interest in the position remains high. I look forward to hearing from you soon. Best, Robert”

So what if HR is conducting the phone screen as opposed to the hiring manager? Thank you or no thank you?

In instances where HR conducts the screening interview by phone (which is almost always the case when an employer does not partner with an outside recruiter to conduct its search), the follow up thank you is not as professionally critical – as it is the norm in their view of the market not to receive one. But if you decide to send one anyway, send away. There could be upside in making a good impression with your go-the-extra-mile approach.

When it comes to building a successful career, the best professionals attend to the smallest details. This includes sending thank you notes after interviews. But the initial screening interview by phone is a different situation where the follow up thank you is not customary or expected. So it won’t be a professional faux pax if you decide to skip it. But bear in mind, a select few employers do care…so you may want to play it safe to avoid the risk of being sorry later.

It is extremely important to thank the an email or a thank you letter as.

Following up with a quick thank-you email after a phone interview can keep you on an employer’s radar, but done incorrectly—it can turn them off.

A phone interview or phone screening is typically a first step in the interview process, so it’s a great time to show them your interest and professionalism. If you’re still interested in the position after the call, you should send a thank-you email.

We’ll start off with a few tips for thanking your interviewer and then get into email examples.

5 Tips for sending a thank-you email after a phone interview

1. Wait about a day, but no more than two, to send the email

There’s no need to send an email while you’re still top of mind—you want to use it as a chance to keep yourself on their radar. One to two days is a good rule of thumb when following up after a phone interview. Any longer and it’ll feel like you forgot.

2. Reference the call specifically

Your interviewer will likely have talked to other candidates the same day, so make it easy for them to identify you. For example, Thanks for taking the time to talk to me on Tuesday morning.

3. Use the same email you’ve been using for all communications

This should be the one that’s on your resume. Keep things consistent; make it easy for them to find you in an email inbox. Use an email address that has your name it in—thematic email addresses like [email protected] will make it harder for them to find you.

4. Tell them why you’re interested

As we’ll see in some examples, you’ll want to give them a specific indication of why you’re interested in the position. For example, I’m glad we got to discuss the new products the team is developing—that kind of customer-focused attention to detail gets me excited about the position.

Read more:2 Ways to Answer: Why Do You Want to Work Here?

5. Write a descriptive subject line that references the title you’re interviewing for

For example, Re: Accounting lead position or Re: Data analyst position candidate. Consider ways they may search in their inbox to find applicants.

Keep it short. Recruiters and hiring managers are short on time. A thank-you email after a phone interview should be no more than 100 words.

Make good use of your email signature. Your email signature should include your name, area of expertise (and relevant certifications or titles, like CPA), phone number and a link to your online portfolio, if you have one.

For example:

Emily McCrary-Ruiz-Esparza

Writer and editor

212.555.3434

emilymccrary.com

Thank-you email examples

Example #1

Dear [Interviewer Name],

I wanted to thank you for taking the time to talk with me on Monday afternoon.

I’m glad we got the chance to discuss the team’s goals for the upcoming year. I’m looking for a company that’s as data-driven as yours, and my background in statistics would serve you well.

I look forward to hearing from you soon.

Best,

[Your Name]

Example #2

[Interviewer Name],

Thank you again for chatting with me about the [job title] position at [Company Name] on Wednesday morning.

I was so impressed by what the company has accomplished in the last six months. I’d love the chance to continue discussing the position with you.

I look forward to hearing back from you next week.

Cheers,

[Your Name]

Example #3

Hi [Interviewer Name],

Following up to say thank you after our call on Tuesday afternoon. I so enjoyed hearing more about the [job title] position, and I’m very interested in continuing the discussion.

I believe my four years of experience in marketing software as a service would serve [Company Name] well—I come with a ready rolodex of contacts to expand your reach.

I hope to hear from you soon.

Sincerely,

[Your Name]

Read more: What to Do When You Haven’t Heard Back: 6 Do’s and Don’ts of Interview Follow-Ups

How long should it take to hear back after your thank-you email? And how often can you follow up after your interview?

There's no hard-and-fast rule for how long it will take for a potential employer to get back to you. Some will follow up immediately and others will take a week or two. You have control over neither. What you do have control over is how often you reach out. 

If they tell you you will get a response within a week, for example, be respectful and don't follow up again before that. If they don't give you a timeline, you can follow the 3x3 rule: Follow up no more than three times, three days apart.

Thank You Email After an Interview: 6 Samples for All Jobs (+Tips)

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Phone Interview Thank You Email

Sending a phone interview thank you email serves four very important purposes:

  • it restates your enthusiasm for the job opportunity
  • it confirms your suitability for the position
  • it reinforces that you are a professional and committed job candidate
  • it acknowledges the interviewer's time and effort

Refer back to the notes you made during your phone interview to make sure your interview thank you email relates directly to the discussion you had with the employer.  

Sample Phone Interview Thank You Email

From: Your name

To:  Interviewer's name

Subject: Thank you for an interesting discussion this morning

Dear Mr/Mrs ..........

I sincerely appreciate the time you took today to discuss your Customer Service Agent position. It was a pleasure speaking with you and learning more about the job and your company.

I would like to confirm the following skills that I know will be of value in this key position:

  • efficient problem-solving skills evident in a customer query resolution rate of X%
  • strong computer skills with the proven ability to quickly master new software
  • a solid knowledge of the tools and procedures necessary for servicing a large and diverse customer base

You highlighted the need for good listening and communication skills in this position. My excellent customer service feedback scores are a valid demonstration of my ability to listen and communicate effectively.

I would appreciate a personal interview to further discuss your job requirements and how I am able to meet them. I look forward to hearing from you.

Thank you again for your time and consideration

Sincerely

Janet Smith

Good Phone Interview Thank You Email Phrases

You can adapt any of these key phrases for use in your follow up email after your phone interview.

Opening Phrases

I appreciate having the opportunity to speak with you about the call center job. The position really seems to be an excellent match for my skills and experience.

I want to thank you for your time this morning. I enjoyed our conversation about the X position and learning more about the job and your company.

Thank you for taking the time to discuss the X job with me. It is both an interesting and challenging opportunity and I am enthusiastic about my ability to perform successfully in the position.

Job Specific Phrases

I noted your emphasis on the need for strong computer skills in this position. I would like to highlight my in-depth working knowledge of MS Office and in particular Excel.

We discussed how your company is currently expanding into new markets. I would like to note my track record of establishing sales in new geographic areas through the establishment of strong customer relationships.

You highlighted the need for good organizational skills in this job. My proven ability to efficiently plan and execute multiple projects to meet strict deadlines would be of significant value in this position.

Closing Phrases

I'd like to meet with you to tell you more about my experience and to further discuss how I can add value to your company. I look forward to hearing from you.

Please don't hesitate to contact me if you have any additional questions for me or if I can provide any information that will help you with your hiring decision.

This job sounds like an exciting opportunity and I am confident that my knowledge and expertise would allow me to excel in this position. I look forward to further discussing my candidacy with you soon. 

Always thank the interviewer again before you sign off.

Thank you email after interview samples

How to write an excellent interview follow up letter

Best advice about job interview follow up

How soon should you send a thank you email after a phone interview?

  • The best advice is to send your phone interview thank you email immediately after your interview.
  • If this is not possible then send it within 24 hours of your phone interview.
  • Make sure you get the correct name and email address of the person who you spoke to during the phone interview.
  • If you are unsure of the spelling you can check by calling the company and speaking to the receptionist or check on the company website.

What should you do after your phone interview?

Your phone interview follow up is a key aspect of getting to the next stage in the hiring process.

These 5 steps will help you get it right.

1. Find out what happens next - at the end of your phone interview ask what the next stage is. Find out more about closing your phone interview properly.

2. Make sure you have all the necessary contact information for your thank you email and follow up. Get the full name of the interviewer and his or her contact details.

3. Consider what happened during your phone interview before writing your phone interview thank you email. Refer to notes taken during the phone interview and decide what experience and skills to reinforce and if there are any issues that need to be addressed in your email.

4. Write and send your thank you email within 24 hours of the phone interview.

5. Contact your job references to alert them to the fact that they may be contacted by the employer before your job application is taken any further. Provide some details about the position so that they are prepared.

Find out more about conducting successful follow up after your phone interview.

How to Succeed in Phone Interviews

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Online interview questions and tips

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WATCH THE VIDEO ON THEME: STOP Sending Thank You Letters After a Job Interview

Sending a thank you email after a phone interview is one of the best ways to show your professionalism. You want to leverage your letter so that you stand out .

Thank You Emails After Phone Interviews - 10 'How-To' Posts

You scored a phone interview for that dream job. Congratulations! Companies often use the first telephone interview as a screening tool to find the top candidates for the job. If you do well on the phone interview, you may find yourself interviewing in person with the hiring manager. But your journey to the next interview stage doesn't end with nailing the interview questions in your friendliest, most professional phone voice. Following up promptly makes you a memorable candidate and shows just how eager you are to land the job.

Find Out About the Next Steps

Before you hang up with your phone interviewer, ask a few questions to get a sense of how the hiring process will go. Find out what the next step is and how many people they plan to bring in for interviews. Ask about the timeline so you know when to expect a call. That timeline can also help you plan when and how to follow up on the initial interview.

Examples:

Could you tell me a little more about the hiring process?

Thank you for your time! When should I expect to hear back about the next stages of the interviewing process?

What's your timeline for interviewing and hiring for this position?

Send a Thank-You Email Quickly

Just like a regular interview, an initial phone interview warrants sending a thank-you email to the person who calls you. It's a good idea to send the email before too much time passes. Sending an email the second you hang up may be overkill, but it's a good idea to send an electronic thank you within half a business day. If you interview in the morning, send the email in the afternoon. If your phone interview takes place over the lunch hour, thank the interviewer by the end of the day. For late-afternoon interviews, prep and send your email by the next morning.

Keep the email simple and concise while showing that you're interested in the job. You might refer to something from the interview, whether it was an answer you gave or information the interviewer shared with you. This helps refresh the interviewer's memory of who you are. It also shows that you were paying attention and care about this position. Give yourself plenty of info to include by listening well during the interview and jotting down some notes afterward.

The thank-you email also gives you a chance to emphasize why you'd make an ideal candidate for the position. Reiterate your qualifications, add things you forgot to mention on the phone or clear up issues from the interview.

Example:

Dear Ms. James,

Thank you for giving me the opportunity to speak with you today about the project coordinator position at XYZ Inc. I enjoyed talking with you about the position, and I learned so much about the company. I know my skills and experience will allow me to excel in the position.

My 10 years of experience coordinating team assignments, meetings and reports will allow me to easily transition into this position. I'm proficient at handling project workflows, organizing materials and managing communication between team members and key stakeholders. I have a proven history of keeping projects on track or ahead of schedule.

I appreciate you taking time out of your busy day for our phone interview today. I look forward to hearing from you soon about the next steps in the interview process. Thank you again for your consideration.

Check on the Position

You're waiting as patiently as possible to hear back, but your phone just isn't ringing. Did you not make the cut for an in-person interview? Or is the hiring manager just swamped with other duties and unable to call back just yet? It's perfectly acceptable to follow up on the interview to see what's happening.

Give the hiring manager some time to call you back. If you asked in the phone interview when the company plans to set up interviews, you have a sense of the timeline. Don't send a follow-up email two days after the interview if the hiring manager said it would be a week. Once the expected timeline passes, you can check in with a follow-up email. If you don't know the timeline, it's usually safe to send an email a week after the phone interview.

Emphasize your enthusiasm for the position so the employer knows you're still interested. You can ask about the progress of the interviews. Keep the follow-up email brief. If you don't hear back, try sending another follow-up a week later.

Examples:

Dear Mr. Erickson,

I'm following up on our phone interview last Wednesday. I wanted to touch base with you on the hiring process. What's your timeline for calling candidates who move forward to the next round of interviews? I'd love the opportunity to meet with you in person and demonstrate my ability to meet your needs for the web developer position with your company. Please let me know if you need any additional information or documents to help you with your decision. I look forward to hearing from you soon.

About the Author

Shelley Frost holds a degree in education and has experience in educational management, insurance and software testing. She currently runs her own business and writes frequently on business and job topics for Chron and Intuit QuickBooks.

thank you email after telephone interview

Here are a few phone interview thank you letters. Sending a thank you note after an interview over the phone can increase your chances of landing a face to.

thank you email after telephone interview
Written by Nikomi
2 Comments
  • Gardacage

    GardacageApril 27, 2019 3:40 AM

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  • Nezil

    NezilApril 28, 2019 8:55 PM

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