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Thank you for meeting with us today
December 20, 2018 Teacher Thanks 3 comments

Человек либо знал их, либо даже и не догадывался о том, что они есть на свете. И Олвин не без грусти решил про себя, что ему никогда и ни с кем не достичь той степени взаимопонимания, которую эти счастливые люди сделали самой основой своего бытия. Когда мобиль пересек саванну -- оборвавшуюся столь внезапно, как если бы существовала какая-то черта, за которой трава просто не могла расти, перед ними открылась гряда низких, сплошь поросших лесом холмов.

Хилвар объяснил, что здесь проходит граница главного горного бастиона, оберегающего Лиз. Настоящие же горы лежат еще .

If you are a B2B business, you depend on regular meetings with clients. It doesn’t matter if these are phone calls or actual face-to-face encounters, the point is that you’ve made a connection. However, it is usually not enough. You need to stay in touch with your clients, to make them remember you, your company, and your services. In our experience, the best starting point here is writing a follow-up thank-you email after the meeting.

Like meeting invitation or cancellation emails, follow-up messages are something that you should master to be better in business communication. Unfortunately, not everybody is aware of the power of follow-ups. What’s more, not everybody is good at following up. This is why we are dedicating the current article to issues, including:

Apart from the basics, we’ll also cover some typical mistakes people make when following up after a business meeting.

Your follow-up thank-you email after a meeting is a part of networking

A thank-you email after a meeting not just a nice touch, but a necessary step in building and maintaining any business relationship. Sending a personalized thank-you note for the business meeting establishes a connection with your clients.

Image courtesy of Freepik

The power of a thank-you letter after a meeting:

  • It reminds your client of a recent meeting with you
  • It sets the tone of your communication with the client in the future
  • It ensures that you and your client are on the same page after the meeting
  • It lets you provide a recap of the planned activities
  • It speeds up bringing your mutual plan to life

Send a meeting follow-up email ASAP

The first rule of follows-up: send yours as soon as possible. And better do it on the same day, while the memory is fresh, and the mind’s not been changed. Failing to write the client within the first 24 hours after your meeting might result in losing the progress you’ve made with them.

via GIPHY

Imagine a situation: your client has several appointments with different companies on one day. The same problem is discussed. Within the next few days, some companies follow up, and some don’t. Although the solutions that you and your competitors propose might be different, the client is more likely to remember and choose those who wrote a follow-up email. So, act quickly. Send your message ASAP.

Choose a proper “follow-up email after the meeting” subject line

You’ve made up your mind to send a follow-up message shortly after the appointment: great! Now here’s your first challenge: to write a subject line for a thank-you email after the meeting. A quick tip: by your email subject, the addressee should immediately know what the letter is about.

Image courtesy of Mindmaven

Avoid too general subjects like “Thank you” or “A quick follow up” and try to be slightly more specific. What are you thankful for? What are you following up on? Such as:

A quick follow-up on today’s meeting

Your subject line for a follow-up email after the meeting might contain the name of the person or people with whom you met. This will make your message more personal. Like in the examples below:

Great meeting you today, {Name}

It’s been a pleasure meeting you, {Name}

If you want to get straight to business, your follow-up email subject line after meeting should be a little more official and to the point. You can try one of those:

Today’s meeting takeaways

Our yesterday’s meeting follow-up

Here are a few recommendations on {insert the discussed topic here}

Structure of a follow-up email after a business meeting

Now, what should be inside your after-meeting email? For sure, it must start with a greeting and be followed by a thank you. It is recommended to mention the topic discusses at the meeting and the main takeaways. Then, you will need to suggest further plans or steps and provide a clear call to action. Always end with a closure and your business email signature.

Image courtesy of Pexels

To recap, the structure of a meeting follow-up email looks as follows:

  • Greeting
  • A thank you
  • Statement of the discussed topic(s)
  • Main takeaways
  • Next steps
  • A call to action
  • Closure
  • Your email signature

Below we’ll take a look at writing a business meeting follow-up email in more detail. Meanwhile, it’s worth saying that it’s essential to adhere to specific rules when sending a follow-up meeting email. Adding common-ground references or suggesting the next meeting would make your follow-up email after a business meeting more personal and to-the-point. Read on to learn about some good practices for writing follow-ups.

1. Say "thank you” for the meeting

As mentioned earlier, it’s crucial to start your email with a thank you. However, be specific. What are you thanking for? You may be grateful for the client’s time, for insightful inputs, for sharing useful information about their company with you, or for the meeting itself. Be appreciative.

via GIPHY

2. Add a common-ground reference

Write about the shared aspects that you’ve learned about during your meeting. Emphasize some positive elements of the appointment, such as a shared interest in coffee, a place you both went to school in, or a recent conference that you both attended. Write only what’s appropriate and don’t act overly familiar with the person.

3. Add a meeting recap in your email

Sometimes, your follow-up serves as a meeting recap email or a meeting summary email. There are the messages in which you summarize your meeting chronologically or logically. List your primary takeaways by answering the following questions:

4. Follow up on the promises you made at the meeting

After the meeting, you will most certainly have some homework to do. If you drafted a plan, provide the client with an approximate timeline of its execution. If you promised to answer a question or look up the best option to tackle the client’s problem, send the respective information to him or her in your follow-up.

5. Request the documents you agreed on

In case you agreed on working together, make sure you have the necessary documents before you start the work. An email after the business meeting is the best occasion to ask for the papers. Make sure you send the required documentation on your part as well.

Image courtesy of Pexels

6. Note the next date of contact

You will probably need to have another appointment with this client. It might be to update them on your progress or to discuss the further steps. Make sure you take the initiative regarding the next meeting, and it’s better to do in advance. Suggest a date for your next get-together and make certain that you both add it to the calendar.

Image courtesy of Pixabay

7. Add closing line

The email closure matters as well. Be professional and avoid informal closings, such as “See you later” or “Take care.” Stay formal and end your follow-up email with a classic “Best regards” followed by your business email signature.

8. Use a professional email message closing

The fundamental aim of following up is to have additional iteration with your prospect. You want the client to contact you back more than ever. Make yourself reachable. You might have exchanged business cards on the meeting, but it can get lost in piles of papers on the desktop or fell out of the pocket. The easiest way is to add a functional and interactive email signature. It will not only make your email look more professional but also provide your prospect with extra contact detail. So if they feel comfortable with giving you a call rather than writing you a message, let them use the number from your signature.

You can go even further. Make your signature speak to the prospect. All you have to do is add the banner with the right message and link it to the relevant landing page or case study.  You can see the good examples here.

 

 

Key fails when sending after meeting email

Image courtesy of Pexels

1) Sending your meeting follow-up to a wrong person

Probably the biggest mistake you can make is sending your after-meeting email to the wrong person. It will not only be odd, but you might also reveal sensitive information to a third party. So be careful with your To field. To be safe, you can find a thread with your client and respond to it with a new subject. If you’ve had a meeting with more than one person, make sure to include them all in your follow-up.

2) Making your thank-you email too long and not keeping it to the point

You don’t need to write a detailed transcript of your meeting. Just a thank you, a quick recap of the essential points, and a clear statement of the following steps with a call to action. That would suffice.

3) Not double-checking grammar

You should always pay extra attention to your grammar when communicating with clients. Spelling mistakes do sometimes cost lives. Jokes aside, they still can cost you important deals. Make sure your writing is impeccable by enabling tools like Grammarly. Also, do not rely on auto-correction.

4) Not including your additional contact information

Surely, your client must have your contact information already. But bad things happen, contacts can be lost, so you have to always include your phone number in your email signature. In case he or she has a pressing matter that needs to be discussed over the phone, they will always find that number in your latest email.

Image courtesy of Acknowledgeform

5) Waiting too long to send your thank-you email after the business meeting

Try to send the follow-up no later than 24 hours after the meeting. By waiting too long, you might risk losing your client to competitors (the worst case scenario). Even if you are sure that your relationship with the client is safe, you might just forget some essential takeaways from the meeting.

6) Writing a generic thank-you note

Don’t write a generic thank you. Always be specific and personal and do not send all your clients the same email. Even though you might use templates, customize your every single piece of correspondence. It will take some time to craft a follow-up email, but it will bring results in the end.

7) Showing your custom fields

In case you are using email templates, make sure your custom fields or merge tags are all replaced by actual information about the client. Leaving chunks of symbols like {!FirstName} is unacceptable: your follow-up will look like an impersonal bulk message. In case you are using an email-sending platform, don’t send anything without testing it first.

Customizable follow-up email templates after a meeting

Enough about the DOs and DON’Ts. Let us better give you a real follow-up meeting email sample. This is just an example of what you can write in your messages and how you can write them. You can take them and use them. Just be sure to replace our sample information with what’s relevant to you.

Here is a sample thank-you letter after meeting a prospective client:

Dear Henry,

Thank you for taking the time to meet with my colleagues from SailOnEmail and me today regarding your email marketing goals. It’s been a pleasure talking to you and learning about YourCompany.

Let me outline the main takeaways from our meeting:

  • Your team will enjoy a 3-month trial of our platform
  • We will help you set up your account and will be available to answer any of your questions
  • We are meeting in 2 months again to discuss your experience with the platform and to find how you can use it to even more advantage

I will write you next week to arrange our next meeting with you and your team. Meanwhile, if you have any questions, please feel free to message or call me.

Looking forward to hearing from you.

Kind regards,

John Matters

CEO

SailOnEmail: www.sailonemail.com

Bright Street 22, Townville 10101

Phone: +1234567890123

Skype: johnmatters23

Below is a slightly more detailed sample follow-up email after meeting a potential client:

 

Dear Henry,

Thank you for taking the time to meet with me and my colleagues from SailOnEmail today regarding your email marketing goals. It’s been a pleasure talking to you and learning about YourCompany.

Here are the main takeaways from our meeting:

  • We have agreed on a 3-month trial of our Pro platform for your team.
  • My colleague Peter will guide Jeff of your Marketing Department through the account setup process.
  • I am sharing with you our 2017 report on the best practices for a welcome email series.
  • My colleagues or I will be available to answer any questions that you might have in the process.
  • We agreed to meet in a few months to discuss your experience with the platform and to work on the ways for you to exceed your 2018 marketing targets.

You mentioned that you would like to have a bigger following on Facebook. What do you think about remarketing campaigns? Targeting your existing email subscribers on Facebook could help you grow a dedicated audience. If you are interested, I can tell you about this in more detail.

Meanwhile, please see the report on the welcome email series attached.

Peter will be contacting Jeff tomorrow at 12 PM. He will have everything ready for the setup by then.

If you would like to try remarketing, we can arrange a quick call tomorrow between 3 PM and 5 PM or Friday between 12 PM and 3 PM. What do you think?

Looking forward to hearing from you.

Kind regards,

John Matters

CEO

SailOnEmail: www.sailonemail.com

Bright Street 22, Townville 10101

Phone: +1234567890123

 

To sum it all up, always message your clients after a meeting, regardless of how long you’ve been working with them. Remember that, when writing a follow-up email after the meeting, subject line, thank you, meeting recap, and a call to action are your key elements to have. Make sure you don’t make mistakes, from typos to sending the email to a wrong addressee. Keep your message concise, personal, and polite.

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Thank you for the very productive meeting earlier this month. We appreciate MSHDA's efforts to help us strengthen the Sault Tribe Housing Authority's LIHTC .

Job Interview Thank You Email (with Samples)

By Susan P. Joyce

A major benefit of emailed thank you notes is that they can be sent -- and received -- very quickly.

A traditional handwritten thank you will take at least one day to be delivered and, depending on the organization, may sit in the mail room or on someone's desk for several days before it is read.

Surveys by both CareerBuilder and Accountemps have indicated that an emailed thank you note is acceptable to most employers in the USA.

However, if the organization feels very "old school," consider sending a formal thank you via USPS (a.k.a. "snail mail") in an envelope with a stamp as a follow up to your emailed thank you.

Remember that employers will view your thank you notes as a "work sample" demonstrating the kind of employee you would be. So, focus on sending the most professional thank you notes that you can, with good spelling, grammar, and use of technology.

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Writing Your Thank You Message

Leave the TO: field empty until you have completed, spell checked, and proofread the message (or put your own address in that field until it is ready to be sent).

Adapt the text in this sample (below) to your circumstances, and customize it to each individual who interviewed you.

If you know the person who is receiving this message, you can be less formal, as in "Dear Mary" vs. "Dear Ms. Jones" -- but err on the side of being more formal rather than less formal when in doubt.

Don't make the mistake of sending exactly the same message to everyone who interviewed you at an employer! Emails are easy to share. Vary the details a bit, or use the second, more customizable sample below.

[More Interview Email Thank You Do's and Dont's.]

Sample Thank You Messages

Replace thetext below [in brackets] with whatever terms are appropriate for you and your situation. Send this very soon after the interview, preferably on the same day as the interview.

Simple Thank You Message Sample

This is a basic, simple thank you message.

Subject: Thank you for the [Job Title] interview on [date]

Dear [Mr./Ms. Last Name]:

Thank you very much for your time today [or yesterday or the date] to interview me for the position of [job title]. I appreciate the opportunity to learn more about this job, to meet you and [names of other interviewers], and to see your facility [or offices, location, whatever is appropriate].

As we discussed, I have [months or years] of experience with [technology, tools, or qualification(s) you have that seemed most important in the interview]. With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join [organization name]. Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you [whenever they said they would be in touch or in 10 days if they didn't give you a date].

Best regards,

[Your name]
[Your job title or tag line, like "eCommerce Customer Support Specialist"]
[LinkedIn Profile URL]
[Phone number -- not your work number if you are employed]

More Complex Thank You Message

Replace thetext below [in brackets] with whatever terms are appropriate for you and your situation.

Subject: Thank you for the [Job Title] interview on [date]

Dear [Mr./Ms. Last Name]:

Thank you very much for your time today [or yesterday or the date] to interview me for the position of [job title]. I appreciate the opportunity to learn more about this job, to meet you and [names of other interviewers], and to see your facility [or offices, location, whatever is appropriate].

[Reference anything you said that seemed important to the interviewer, like: As we discussed, I find the technology related to using cloud computing fascinating and an amazing opportunity for the future, but security is also a major concern. Keeping XYZ Company's information safe would be a top priority for the person in this job, and I would love to dig deeply into the protective technologies, as well as the threats, to avoid future problems.]

[If possible, reference any "connection" you may have made, like: I enjoyed finding someone else who attended XYZ College and also roots for the hockey team. Hope they make the NCAA Division finals next year!]

As we discussed, I have [months or years] of experience with [technology, tools, or qualification(s) you have that seemed most important in the interview]. With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join [organization name]. Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you [whenever they said they would be in touch or in 10 days if they didn't give you a date].

Best regards,

[Your name]
[Your job title or tag line, like "eCommerce Customer Support Specialist"]
[LinkedIn Profile URL]
[Phone number -- not your work number if you are employed]

[For more information: see Email Thank You Do's and Dont's and Guide to Interview Thank You Notes with more Interview Thank You Note Samples.]

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Staying in Touch After the Thank You's Are Sent

Hopefully, you will get an email in response to this message, but don't panic if you don't hear from them on their deadline. MUCH may be happening that has nothing to do with you at all.

Read 5 Absolute Must-Ask Questions for Your Next Job Interview to get the details you need about how their hiring process works so you have contacts and their guidlines.

If they said they would contact you in a week, DO reach outafter five business days to see what is happening if they have not contacted you when they said they would. If you forgot to ask when they would be contacting you after the interview, five business days is a sufficient gap to demonstrate that you are interested, but not a nuisance.

DO NOT contact them daily -- or even weekly -- for a decision.

DO move on with your job search. This opportunity may happen or it may not. Don't "pause" your job search until you know. Keep searching. Best case, you'll have a choice betweene two (or more) jobs to make. Worst case; you won't lose any momentum.

Bottom Line

It's easy to blow off thank you notes as trivial, but well-done thank you notes are a great way to differentiate yourself from other candidates. Take the time to follow the Email Thank You Do's and Dont's, and send your thank you notes very quickly. If you forgot to send immediate thank you messages, send them as soon as you can --better late than never! Good thank you notes demonstrate the high quality of your work, and all the characteristics you may claim, like: attention to detail, ability to communicate, comfort with technology, and knowledge about the job and the employer.

More About Interview Thank You Notes

[More: The Waiting Game After the Interview by recruiter Jeff Lipschultz and Job-Hunt's 2017 study, Job Seekers: What Happens After You Apply.]


About the author...

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at @jobhuntorg and on Facebook, LinkedIn.

14 Templates for Follow Up Emails After a Meeting, Conference, and More

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In applying for a job opportunity, or handling business transactions, we usually exchange professional emails with other people. We are familiar of sending hand written letters as a means of communication before emails existed. Emails, like conventional letters, especially when used for any business transaction must be professional and must be sent using a professional email address.

People nowadays are getting used to using emails as a means of communication in the business world. Emails, just like any other product of technology, basically made life easier for people to communicate with each other. These days, when applying for a job, for instance , people send emails containing their email resume and cover letter attachment.

Interview Thank-You Email Examples

Job Interview Thank-You

Interview Thank-You Example

Event Thank-You Email Examples

Event Attendance Email

Post-Event Wrapup Thank-You Email

Follow-Up Thank-You Emails

Follow-Up Thank-You Example

How to Write an Interview Thank-You Email

You want to send a thank you email after interview? Here are a few points to remember:

  • Be original. A lot of thank you letters out there may sound similar to yours but, hey, points for originality.
  • Be sincere. Always show your utmost sincerity to let them know how much you appreciate their effort in conducting the interview.
  • Express your interest. Though you’re not sure how your interview turned out, let your interviewers know you really want the job.
  • Keep it brief. Remember, your employer’s time is precious so keep your letters as short as possible.
  • Thank everyone. Not only the people who showed their faces to you, but everyone who made the email interview possible.

Take note that the subject line of a thank you email must contain the words ‘thank you’, and what you like to add (if you’re an applicant, you can always add either your name or the position you’re applying for, or both). If you want to know how the interview went or any other feedback, you can always send them a feedback email which basically requests for a feedback on how your business with them went. You may refer to feedback email examples which will surely help you in writing one.

Personal Thank-You Email

Thank You after Resignation

Business Thank-You Email

Donation Thank-You Email

Formal Business Thank-You Sample

Farewell Thank-You Email

Job Offer Thank-You Email Example

Sample Thank-You Email

Writing a Thank-You Email after a Meeting

If anyone, whoever they may be, arranged a meeting for you, send them a thank you letter to express your gratitude for sparing a little bit of their time to talk to you. You might want to look at the email examples in PDF format found in this article and remember the following suggestions before writing your email:

  • Express your point directly. You are writing to someone who may not have as much leisure time as you do, so express the reason as to why you are writing. No one wants to read a letter which does not clearly express the writer’s point.
  • Keep it professional. You might be writing to a potential employee or business partner so try to sound as professional as you possibly can. You want to impress them by sounding professional. That said, do make sure to avoid asking personal questions.
  • Write everything necessary. If you are expecting a response, say you are looking forward for their response. If you are looking forward to another meeting, say it. Say everything you want to say (but remember to keep it short and avoid unnecessary comments).
  • Organize your writing. Do not jump from one point to another. This will help keep your letter clear and on point as well as to avoid confusing your receiver.
  • Keep it concise. Any thank you letter should always be short and simple. Who would spend so much time writing a long letter? And no one wants to read a very lengthy thank you letter.
  • Review and revise. Check if you have grammatical errors, spelling errors (especially names), or any error you could find. Be sure to review everything before clicking send. You wouldn’t want to send an apology letter next to a thank you letter, right?

Thank-You Email to Mentor

Thank-You Email to Customer

Formal Personal Thank-You Email

Resignation Thank-You Email

Thank-You Email to Client

Leaving Company Thank-You Email

Guidelines in Writing a Thank-You Email

If you want to write a professional thank you email, you must, of course, consider a few guidelines. Do not worry though, if you do not want to write, you can always refer to a few meeting email samples found in this article.

  • Always write on the subject line. This way, the receiver will know what the letter is about. If not, he/she may end up thinking of it as a spam.
  • Send the letter immediately (usually after 24 hours). Do not wait for a few days to send it. Your receiver might be confused if you start thanking them of a meeting they don’t quite remember.
  • Make different emails for different people. It is better not to get confused with your own emails, organize and indicate which formal email is for whom.
  • Thank them again. Before ending the letter, do not forget to thank them one more time in order to emphasize your gratitude.
  • Proofread, and revise. As always, do not be in too much of a hurry. Proofread as much as you can. Find as many errors as you can and improve your email in pdf as much as you can.
WATCH THE VIDEO ON THEME: Tamannah Fantastic Speech At Sye Raa Narasimha Reddy Thank You Meet - Chiranjeevi - VanithaTV

Sending a personalized thank-you note for the business meeting establishes a A quick follow-up on today's meeting Great meeting you today, {Name} . Enough about the DOs and DON'Ts. Let us better give you a real follow-up meeting.

Opening a Meeting

Opening a Meeting

Small Talk

Whether you are holding the meeting or attending the meeting it is polite to make small talk while you wait for the meeting to start. You should discuss things unrelated to the meeting, such as weather, family, or weekend plans.

Sample Dialogue:

Pierre: Hi Thomas. How are you?
Thomas: Great thanks, and you?
Pierre: Well, I'm good now that the warm weather has finally arrived.
Thomas: I know what you mean. I thought winter was never going to end.
Pierre: Have you dusted off your golf clubs yet?
Thomas: Funny you should ask. I'm heading out with my brother-in-law for the first round of the year on Saturday.

Welcome

Once everyone has arrived, the chairperson, or whoever is in charge of the meeting should formally welcome everyone to the meeting and thank the attendees for coming.

  • Well, since everyone is here, we should get started.
  • Hello, everyone. Thank you for coming today.
  • I think we'll begin now. First I'd like to welcome you all.
  • Thank you all for coming at such short notice.
  • I really appreciate you all for attending today.
  • We have a lot to cover today, so we really should begin.

Sample Welcome:

Pierre: I think we'll begin now. First I'd like to welcome you all and thank everyone for coming, especially at such short notice. I know you are all very busy and it's difficult to take time away from your daily tasks for meetings.

Introductions

If anyone at the meeting is new to the group, or if there is a guest speaker, this is the time when introductions should be made. The person in charge of the meeting can introduce the new person, or ask the person to introduce him or herself.

  • I'd like to take a moment to introduce our new tour coordinator.
  • I know most of you, but there are a few unfamiliar faces.
  • Stella, would you like to stand up and introduce yourself?
  • Hi everyone. I'm Judy Strauss. I'll be acting as Amanda's assistant while Nancy is away on maternity leave.

Roll Call/Apologies

If the meeting is a small group, it is probably unecessary to take attendance out loud. The person who is taking the minutes will know everyone personally and can indicate who is present and who is absent. In a larger meeting, it may be necessary to send around an attendance sheet or call out names. If an important figure is absent, it may be necessary for the chairperson to apologize for his or her absence and offer a brief explanation for it.

  • It looks like everyone is here today.
  • If you notice anyone missing, please let Jane know so that she can make a note of it.
  • Unfortunately, Ken cannot join us today. He has been called away on business
  • Mike will be standing in to take the minutes today, as Lisa is home with the flu.

Objectives

Some people who hold meetings prefer to pass around copies of the agenda, and others will post a large copy on a wall, or use an overhead projector. No matter which format is used, attendees should be able to follow the agenda as the meeting progresses. Before beginning the first main item on the agenda, the speaker should provide a brief verbal outline the objectives.

Sample Introduction to the Agenda:

Pierre: As you can all see here on the agenda we will be mainly talking about the upcoming tourist season. First we'll discuss the groups that will be coming in from Japan. After that we'll discuss the North American Tours, followed by the Korean tours. If time allows we will also discuss the Australian tours which are booked for early September. Next, I'm going to request some feedback from all of you concerning last year's tours and where you think we can improve. And finally, we'll be voting on where and when to have this year's staff picnic.

thank you for meeting with us today

Dear [name of teacher],. I would like to thank you for taking the time to meet with me about [name of child]. I am very appreciative of the time, effort, and attention.

thank you for meeting with us today
Written by Zulkijora
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